Developing New Programs and Making Major Changes at Keyano College

New Program Development Proposals @ Keyano College New programs; major program changes

Rationale Due diligence & Compliance Ensure sustainable, relevant, responsive programming

Internal review, recommendations &/or approvals Deans Council Academic Council Board of Governors External/Internal consultation, demonstrated need & documentation preparation New program idea External review & approvals PAPRS Curriculum development & resourcing Program implementation

Whos responsibility? Lead: Program Chair and Dean/Director Needs/Labour market analysis Preparation of all relevant Academic council forms Support & consultation Teaching & Learning quality assurance, WIL, PAPRS proposal Office of Registrar/ Institutional Research PAPRS Proposal, course codes, credit weighting, admissions & program completion, tuition revenue, enrolment projections Advisory committee and/or industry partners and/or governing bodies DACUM analysis, letters of support (WIL placements, graduates) ITS technology requirements Facilities space requirements SAKC and other areas, as required: Marketing, Library, International Ed

External timeline requirements (PAPRS) Final Date for Submission Related To Component Sector Responsible Program Changes (load changes; name changes & reactivations) All PSIs except Banff Centre March 1st (4 months before effective date) January 1st (6 months before effective date) New certificates & diplomas All PSIs except Banff Centre and IAIs PROGRAM PROPOSALS Program suspensions, terminations, transfers, & brokering All PSIs except Banff Centre March 1st (4 months before effective date) New degree programs or specializations January 1st (18 months before effective date) All PSIs except Banff Centre 2021/2022 PAPRS records finalized & locked All PSIs except Banff Centre May 31, 2021

Internal Timelines (minimum) (Academic Council Guide Table 4-1) The following breakdown illustrates the minimum timeframes typically needed to prepare for Academic Council when making changes to existing courses and/or programs Prior to Week 1 Week 1-2 Week 3 1 to 6 months for Chair/Dean planning and, if needed, completion of the appropriate PAPRS template The following breakdown illustrates the minimum timeframes typically needed to prepare for Academic Council when creating a new certificate or diploma program Week 4 Week 5 Week 6 Agenda Items due to AC Secretary VPA signature (if required) Dean and RO signature (if required) AC Meeting Consultation Meetings Prior to Week 1 6 to 12 months for Chair/Dean planning and completion of the appropriate PAPRS template Week 1-2 Week 3 Week 4 Week 5 Week 6 Agenda Items due to AC Secretary VPA signature (if required) Dean and RO signature (if required) AC Meeting Consultation Meetings The following breakdown illustrates the minimum timeframes typically needed to prepare for Academic Council when creating a new degree program Prior to Week 1 12 to 24+ months for Chair/Dean planning and completion of the appropriate the PAPRS template Week 1-2 Week 3 Week 4 Week 5 Week 6 Provost & VPA signature (if required) Agenda Items due to AC Secretary Dean and RO signature (if required) AC Meeting Consultation Meetings

What Academic Council forms do I use? Academic Council PAPRS P4 New Program Form (Sept 2021) P5 Apprenticeship Program Recording template (2021) C3 Major Course Change (November 2021) (& new course) C1-Minor or C2-Medium course changes Appendices (i.e., Program of study, letters of support, needs/labour market analysis) Certificate, Diploma, and Non-Credential Programs Template (2021) Program recording template (2021) Appendices Academic Council - Home (keyano.ca) Academic Council Guide (October 2021)

P4 - Academic Council form; Major sections A: Proposal Overview B: Overview of Proposed Program of Study Description, Courses, Program outcomes, admission requirements, etc. (Appendix) Work Integrated Learning (Co-op, internship, service learning, field placement, mandatory clinical, directed field study, other) MUST be linked with an employer! May be optional Endorsement of and/or support for program (i.e., letters of support, including for WIL)

P4 - Academic Council form; Major sections C: Labour Market Demand & Enrolment planning Demand for program, consultation evidence, sustainability In cases where labour market demand is not the primary driver for creating the program, provide social and/or community benefits Projected student enrolment International students D: Quality considerations E: Financial Viability and Sustainability Funding sources, risk mitigation Tuition & fee projections

P4 - Academic Council form; Major sections F: Institutional Impact, review and approvals G: System impact Program duplication Learner pathways H: Other considerations

Supporting Resources Applied Research & Innovation [ Teaching & Learning] DACUM New Program Development Checklist Institutional Research Office of the Registrar Labour Market Analysis (i.e. Hanover Research) PAPRS Guidelines documents Internal consultations: KCFA, SAKC, DC, ITS, Library, WIL, OR, facilities, etc.

Process (new program) summary Needs/Labour Market Analysis, Consultation & Documentation preparation Needs/Labour Market Analysis/DACUM SAKC/Marketing/Li brary/etc. as required Program areas (Lead) Teaching & Learning Industry / Stakeholders Office of the Registrar, Institutional Research ITS, facilities Deans Council - recommendation Meets bi-weekly Documentation submitted week prior Academic Council recommendation or approval Monthly meeting Documentation submitted week prior Board of Governors approval (as required) Prepare Board of Governors Motion (as required) Send to Executive Assistant to the President/CEO Program suspension, reactivation or termination New Program PAPRS submission as required Prepare documentation, Submit online - Teaching & Learning New programs January 1st Program changes March 1st

Program Development Checklist A one-page new program development proposal checklist that outlines supports/resources.