Developing Your CMP School Crisis Emergency Management Plan

Developing Your CMP School Crisis, Emergency Management and Medical Emergency Response Plan

Unit 2: DURING Important Considerations During a Crisis

Module 3 Incident Command System Planning

ICS for Educators Overlap of Roles and Responsibilities in an Emergency

ICS Teams Incident Commander Manage the incident Do Stuff Operations Plan Stuff Planning Get Stuff Logistics Pay for Stuff Finance

Incident Command System

Operations Team Objectives: Anything that needs Doing Assist with facility needs at I-Site Assist R-Site Team with setup

Planning / Logistics Team Objectives: Anything that needs Getting Ensure staffing needs are met at all sites Ensure resource requests are filled at all sites

Communications Team Objectives: Communicate with parents regarding reunification Release information as appropriate Manage media Provide information for public release

Building Staff Roles Before Responders Arrive Initiate protective actions Prepare for transportation (if needed) Student / Staff / Visitor Accountability

Building ICS Chart Mimic normal role Can expand and contract as needed S Sc ch ho ool ol I In nc ci id den (Principal or Designee) ent t C Co om mm ma and nder er O Op pe er ra at ti ions (Assistant Principal) ons L Lo og gi ist sti ics cs F Fi in na ance (Administrative Assistant or Bookeeper) nce / / D Do oc cu um me ent nta at ti ion on (Asst Principal or Staff Team Lead) M Me ed di ica cal l (School Nurse) F Fa ac ci il li it ti ie es s C Co oo or rdi dina (Custodial Lead) nat to or r S St tu ud de ent nt & & S St ta af ff f C Co om mm m (Librarian or Staff Team Lead) S Su up pp pl li ie es s & & E Eq qu ui ip pm me ent nt (Office Staff) S St tu ud de ent nt C Ca ar re e & & R Re eco (Counselor) cove ver ry y T Tr ra ansp (Music / Art / PE Teacher) nspor ort ta at ti ion on S St tu ud de ent nt S Su up pe er rvi viso sor rs s (Teachers) F Fo oo od d & & W (Cafeteria Staff) Wa at te er r S St tu ud de ent nt / / P Pa ar re ent nt R Re eu uni nion (Registrar) on A Ad dd di it ti iona onal l P Po os si it ti ion (as needed) on P Pu ub bl li ic c S Sa af fe et ty y L Li ia ai iso son n (SSO, SRO, Office Staff) A Ad dd di it ti iona onal l P Po os si it ti ion (as needed) on

Unified Command Shift from building-lead response when first responders arrive School staff still maintain responsibility for staff and students Provide support to responding agencies

Partnerships with Responding Agencies Point person Non-emergency contact information Facility access (inside and outside)

Continuity of Operations Planning Continue to perform essential functions Restore functions and services as soon as possible Can exist at both school and division level Align with county, city, or local COOP

Emergency Delegation of Authority Chain of succession Different types of emergencies Who stays behind during reunification Reporting required information

Module 4 Emergency Response Protocols

STANDARD RESPONSE PROTOCOL (SRP) LOCKDOWN SHELTER SECURE EVACUATE HOLD

Preparing for SECURE Used when there is an imminent danger or threat outside the building Preparation Know the closest entrance from any outdoor areas you use often Assign exterior doors Print and post signs for easy access Staff and student accountability process

Preparing for LOCKDOWN Used when an imminent danger or threat is inside the building Preparation Check line of site in classroom Consider classroom setup Identify and plan for challenging areas List of key holders for building access Self-evacuation locations

Preparing for EVACUATE Used when it is safer to be outside than inside Preparation Classroom specific evacuation maps Common area evacuation routes Gathering locations Teacher Buddy System

Preparing for SHELTER Used when bad weather is anticipated or hazardous material has been released near the school Preparation Designate Shelter areas for weather Designate Shelter areas for HazMat Provide materials to seal off air flow Assign staff member(s) to shut off HVAC

Preparing for HOLD Used whenever the hallways need to be kept clear What to do Keep students in area Where possible, doors should be closed Communicate status to Admin Activities can continue in the designated area Remain in area until the Hold is lifted

Planning for Response Actions Roles and Responsibilities Charts Accountability Students Staff Visitors Staff Buddy System

Mapping

Evacuation Routes Primary and Secondary Routes Posted in all common areas Room specific Consistency in mapping

Entry Points Any door that has exterior access Numbered clockwise from main entry Assigned for checking during Secure

Shelter Designated areas for weather Designated areas for HazMat May or may not be same areas Marked on common area and classroom maps

Site Mapping CRG overlay Water main HVAC Other utilities Traffic flow

Module 5 Threat and Hazard Specific Response

Act of Terrorism Terrorism is the unlawful use of force or violence against persons or property to intimidate or coerce a government, the civilian population, or any segment thereof, in furtherance of political or social objectives. Within United States Within State / Locally Use SECURE

Active Attack If a person displays a weapon, begins threatening students or staff with the weapon, or attempting to harm others with the weapon Move away from the area Do not allow suspected individual to carry belongings Use LOCKDOWN if weapon is verified Use HOLD if weapon is reported while conducting search

Flood Consider variety of sources that can cause flooding: heavy rains, dam failure, tropical storms, hurricanes, broken pipes Evaluate schools for probability Plan for potential relocation Use EVACUATE for interior flooding

Utility Failure Important to have all utility providers and point of contact within the company on file. Principal determines needed protective actions Contact Utility provider Contact Division Maintenance department Use EVACUATE for indoor gas leak or danger of fire during power failure

Severe Lightning In the event of a lightning threat, move all students and staff from outside, auxiliary and portable buildings to the main building. Staff training: CPR, First Aid, AED All outdoor movement/activities suspended Use SHELTER

Tornado Tornadoes are a violently rotating column of air, in contact with the ground, visible as a funnel cloud. Thunder, lightning, heavy rain, hail, and strong winds often precede a tornado. Storm WATCH vs WARNING Information sources All outdoor movement/activities suspended Use SHELTER for initial response Prepare for additional actions based on damage

Bomb Threat/Suspicious Package All bomb threats must be taken seriously until they can be assessed. The principal/CMT is primarily responsible for enacting any protective actions. DO NOT USE TWO-WAY RADIOS OR CELL PHONES Document threat on report form List of suspicious package characteristics Use HOLD until credibility is determined Use EVACUATE if indicated

Medical Emergencies Vary greatly in nature, scope, and needed response Never leave injured person alone or unattended Notify 911 when in doubt of severity Do not move injured person unless threat to safety Use HOLD to allow emergency services access

Missing/Abducted Students A student is considered missing any time they are unaccounted for at school, on school property, at a school activity, or while travelling to and from school. Define Abduction / Kidnapping From school property or activity Coordinating search Students with disabilities Use HOLD while conducting search

Trespasser/Unauthorized Person An unauthorized person who enters school property and does not report to the office to follow visitor check-in processes is considered an intruder or trespasser. Verify need to be on site Follow check-in process Encourage students and staff to report suspicious persons Use HOLD if needed to investigate situation Use SECURE as needed

Bus/Vehicle Crash When possible, the principal or designee should respond to the scene of the crash. If it is not feasible, they should maintain constant communication with staff on-site. Communications Department Transportation Department Transport to Hospital

Death/Serious Injury Response should be time-limited, problem-focused interventions to determine and disseminate accurate information, restore equilibrium, and support appropriate responses. Variations in Student or Staff-related incident Attempted / Completed Suicide Planning for memorials/anniversaries

Module 6 Crisis Response Operations

Communications Internal Notification of Emergency School / Division Staff Parents Pre-written templates External Notification Responders Utilities Service Providers

Methods of Communication Notification system School website Social media pages Paper copy of statements Local news sources

Key Sites Emergency Operations Center Off-site Reunification On-site Reunification

Staging Areas Transportation Supplies Media