Discover Langley Crew Club Events and Registration Details

All Aboard: A Parents Introduction to Crew ADMIT ONE All Aboard SEAT CLASS: Parent SEAT ASSIGNMENT: meet.google.co m/yix-nfqb-hib DEPARTURE: 2nd Thursday each month 2nd Thursday each month 7:30-8:30 pm Langley Crew Booster Club

Registration Registration Cancellations and Refunds The final day to withdraw your registration and request a refund is January 27. Refunds requested before that date will be for the full amount, minus the $50 processing fee that we are charged. There are no partial refunds. Last Day to Register Crew Booster Club: Register by January 27; this is also the refund cutoff date Langley Athletics Office: Your child must be fully registered with LHS Activities Office, including submitting a current physical, to begin spring practice on February 21. If your child s registration is not complete, they will send us a list of kids unable to participate, and we will not be able to allow them to practice. Make sure everything is done by February 13. USRowing: Your child must be registered by March 17 to participate in the regattas There are a lot of boxes to check, so if you hear from us that something is missing and you think that s incorrect, please reach out. For information on exactly what to do to register, please download the October 2022 All Aboard slide deck from the website s All Aboard page.

Spring Break Spring Break is April 3-7, in the middle of regatta season. We practice every weekday that week. We also have regattas on April 1 and April 8, the Saturdays before and after break. As returning parents know, we take full advantage of these days off to get in some very intensive practice time. The kids row for a couple of hours in the morning, break for lunch, then row for a couple of hours in the afternoon. They will be spending a large part of the day at the park. These practices are mandatory for returning rowers and very, very strongly encouraged for new rowers. If you have not already made vacation plans for spring break, we highly recommend you plan on having your student join the team for practice. It s important for boat unity and timing, as well as boat placement. We do not know the schedule yet and will not until we get a sense of coach availability and timing. In previous years, we ve practiced from 9 am til 2 pm, but last year it was from 2 pm til 6 pm. We will know more by mid-March and will let you know as soon as we do. WE DO NOT PROVIDE TRANSPORTATION FOR SPRING BREAK PRACTICES YOU WILL NEED TO ARRANGE TO GET YOUR CHILD TO THE PARK EACH DAY.

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Ergathon Saturday, February 11, 8 am 3 pm West Springfield Cafeteria What you need to know: Every February, Langley participates in an erg competition with friendly rivals West Springfield. The kids generally need to be there around 8 am, the first competitions start at 9, and it usually ends at around 2 pm. What does this mean for me? It gives you a chance to see what your student has been doing with their afternoons It s an opportunity to meet one of your four volunteer requirements What does this mean for my kid? It helps them get in the competitive spirit a few weeks before regatta season starts It s a fun team-building opportunity

What do I need to do? Sign up to help out. Volunteer opportunities include: Setup/Takedown help set up/clean up equipment, folding tables, and chairs. Concession/Snack Table Monitors the host school runs a concession stand for non- athletes, with snacks and drinks for sale. The visiting school provides a table with free snacks and drinks for the athletes. Erg Reset/Score Log Sheets write down the results from each of the ergs on the score sheets and reset the ergs for the next race, then give the score sheets to the score table. Score Table enter information from the score sheets at the end of each heat. Basic Excel knowledge is required. Watch for the signup genius in the next week or so. What does my kid need to do? Come to the event and row their little hearts out get that stupid trophy back and intimidate the bejesus out of West Springfield in the process!

Regional Mid-Atlantic Erg Sprints Saturday, February 4 Alexandria City High School (formerly TC Williams) What you need to know: Similar to Ergathon with WSHS, but it involves all the high school rowing teams in the Mid- Atlantic region. There are also a huge number of categories, for teen and adult rowers. What does it mean for you? A day at the event. As we get closer, coaches will advise when you need to be there. What does it mean for your child? Same thing. What do you need to do? Register your child, pay the fee, and prepare for a fun day. Registration ends January 27 https://www.regattacentral.com/user/registration/?job_id=7937 What does your child need to do? Prepare for a fun day of a different sort of practice

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SafeSport What you need to know: USRowing has adopted the SafeSport program to prevent abuse of minor athletes. As a member of USRowing, the adults involved in Langley Crew, including crew team parents and coaches, must comply with the SafeSport program. All adult volunteers must have access to, and be aware of the contents of, the Minor Athlete Abuse Prevention Policies (MAAPP) All coaches, Board members, and parent volunteers who have regular contact with the team members must be SafeSport certified: Be aware of the policies of MAAPP Complete online SafeSport training and Undergo a background check Regular contact is defined as 5 in-program interactions with a minor athlete in any 12-month period. These 5 interactions rack up quickly. Most people will meet this. "In-Program Contact" is defined as "direct and active engagement (including communications, interactions, or activities) between an Adult Participant and any Minor Athlete(s) related to participation in sport. USRowing has partnered with a company to provide low-cost background checks. See the SafeSport page on the website for details. o o o

What Counts as In-Program Contact? In-Program Contact is direct and active engagement (including communications, interactions, or activities) between an Adult Participant and any Minor Athlete(s) related to participation in sport. If you have 5 or more in-program contacts, you need the background check Volunteer Activity Is this In-Program? Set up for team dinner No Serve at every other team dinner No Fundraising, including Tag Day Yes Chaperone the bus Yes Attending a practice Yes Attending a boat dinner Yes Volunteering at the regatta No Attending a banquet or awards ceremony Yes

What does this mean for you? You ll be able to volunteer for any event or activity without having to determine SafeSport requirements each time you want to volunteer You are able to serve on the LCBC Board You ll be ensuring Langley Crew meets USRowing requirements to participate in regattas What does this mean for your kid? The team can participate in regattas There will be enough volunteers to make all their crew activities and events possible. What do you need to do? Take the SafeSport online training course. Instructions are on the website: www.langleycrew.com/safesport Send a PDF of your completion certificate to us at langleyrowing@gmail.com Get the background check from USRowing s partner company. Start the process by emailing support@ncsisafe.com. Please provide your name and contact information, as well as the name and address of your rowing club to the NCSI team.

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Spring Practice Attendance What you need to know: A major factor in boat lineups is attendance at practice. Timing and speed are everything, and lack of timing destroys speed. Inconsistent attendance will most likely mean that your child is in a lower-ranked boat Consistent attendance will most likely mean that your child is in a higher-ranked boat, as they have more practice with their boatmates. Planned v Unplanned Absences: Planned: anything that is scheduled ahead of time. Dentist/Dr. appointments, SAT tutoring, choir practice, instrument practice, scouting/club activities, driving lessons, group school projects Unplanned: anything that just crops up. Illness, accidents, urgent appointment, family emergency If you MUST have a planned absence, it is scheduled for Mondays. Tuesdays are the next best choice. Do not schedule planned absences for Wednesdays, Thursdays, or Fridays, as the coaches are focusing on race prep and strategy those days and need the race lineups to practice together as we get closer to Saturday.

What does this mean for you? You ll need to be aware of the need to schedule things with regatta participation in mind. You may need to help them with time planning for projects. What does this mean for your kid? They need to be aware of schedules and due dates, and plan accordingly. What do you need to do? Schedule any planned absences for Monday, if possible, Tuesday if not Do not schedule planned absences for Wednesday, Thursday, or Friday What does your kid need to do? Same Quick Note on Holidays If it is a school holiday where the building is closed there is no practice If it is a student holiday where the building is open and staff are working we have practice, but no buses If it is an early release day, we have practice but not buses

Spring Practice Attendance Schedules What you need to know: The coaches keep an attendance sheet for both the men s and women s teams for spring practices on the water. All athletes are expected to post any absences from practice on the attendance sheet as soon as possible. Coaches use the attendance sheets to help determine What drills/exercises they will schedule Who will be in which boat for practice Who will be in which boat for regattas The club uses them to determine the need for a third bus If we can cancel a bus 24 hours in advance, we save the fee The attendance sheet will be available to the students in early February What do you need to do? Remind your kid to update the schedule when needed What does your kid need to do? Post all absences on the schedule as soon as they know about them Post all changes to absences on the schedule as soon as they know, and update the coach specifically

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Season Kickoff Membership Meeting Tuesday, January 24, 7 pm 9 pm, Langley Cafeteria What you need to know: This All-Hands meeting is mandatory for all rowers and at least one parent/guardian What does this mean for you? You ll learn what to expect as far as crew for the next four months: Information about regattas we participate in, including out-of-town regattas Spring Break plans so far Registration/administration requirements Bus/attendance rules and procedures What does this mean for your kid? Same thing What do I need to do? Attend the meeting RSVP for attendance count and purchase any meals for family members What does my kid need to do? RSVP that they are attending, and attend the meeting

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Tag Day Saturday, January 21 5, 8:30 am 4:30 pm What you need to know: Tag Day is the most important day in the crew calendar - the year s biggest fundraiser. On Saturday, January 21, there will be no practice. Instead, crew athletes will canvas the neighborhoods in Great Falls and McLean, requesting donations for the Langley Crew program. Adults drive two to four athletes to pre-arranged neighborhoods. Athletes will go door-to-door in pairs. Tags are hung on doors where no one is home, giving the fundraiser its name. Volunteer drivers will be able to choose a morning, afternoon, or full day shift. ALL ATHLETES ARE EXPECTED TO PARTICIPATE FOR THE ENTIRE DAY. The morning session is from 8:30 am to 1 pm, including an hour for lunch, and the afternoon session is from 12:30 pm to 4:30 pm. What does this mean for you? We need volunteers to drive the kids around pre-assigned territories Because it s a school-related event involving money, a parent must be present the entire time and in control of cash or checks

What does this mean for your kid? They are expected to participate for the entire day They will need to dress for the weather they re going to be in and out of the car and walking from house to house. This is an excellent time to break out that crew swag!!! Each group should have at least one person who is comfortable speaking to strangers They should familiarize themselves with why donations are so important to the team What do you need to do? Sign up to drive in the morning, afternoon, or both. Attend the online training session next week, Thursday, January 19 at 8 pm. We will use the All Aboard login for this meeting but delay the time to allow for the boys practice. Arrive at the meeting location at 8:30 am or 12:30 pm Meet with the location captain regarding instructions and route assignment Return to the meeting location at the end of shift What does your kid need to do? Attend the Tag Day training session at practice on Thursday and Friday, January 19 & 20 Knock on each door in the route, identify themselves as members of Langley Crew and, per their training, ask the person if they would be interested in supporting Langley Crew

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Q: Do you have to do the SafeSport certification before you can drive for Tag Day? A: No. You only have to do the certification before you hit the 5 interactions. You can t do a sixth thing until the SafeSport requirements are complete.