District Assessment Coordinator Training Session for School Assessment Coordinators - Paper/Pencil Administration

District Assessment Coordinator Training Session for School Assessment Coordinators Paper/Pencil Administration Enter the Date Presentation is Given 1

Disclaimer Since this document contains the PDE logo, please adhere to the following guidelines as you use this document: You may edit the slides on pages 1, 12, and 13. These slides contain information specific to your LEA. If you are only administering the PSSA assessments, you may delete the slides for the Keystone Exams, and vice-versa. The content of other slides should not be edited. You may edit the order of the slides. 2

Agenda 3

Agenda Page 1 Acronyms District Assessment Schedule Changes for 2024 2025 Handbook for Assessment Coordinators Test Security and Certifications PSTAT Student Participation Paper/Pencil Administration Answer Booklets and Combined Test/Answer Booklets 4

Agenda Page 2 Responsibilities of District Assessment Coordinators Responsibilities of School Assessment Coordinators Qualifications of Test Administrators Accommodations Required Trainings Directions for Administration Calculators Secure Materials Parent Information Contact Information/Mission 5

Acronyms 6

Frequently Used Acronyms PDE Pennsylvania Department of Education DAC District Assessment Coordinator SAC School Assessment Coordinator TA Test Administrator HAC Handbook for Assessment Coordinators DFA Directions for Administration Paper/Pencil Spanish DRC Data Recognition Corporation PSTAT Pennsylvania State Test Administrator Training 7

Changes for 2024-2025 8

Changes for 2024-2025: Grade 5 Science PSSA Science Assessments will be administered to students enrolled in Grade 5 and Grade 8. All students enrolled in Grade 5 and Grade 8 are required to participate. Students enrolled in Grade 4 will not take the PSSA Science Assessment. Science, Technology & Engineering, and Environmental Literacy & Sustainability (STEELS) Standards have been adopted. STEELS Standards 9

Changes for 2024-2025: Updated Accommodations Documents The following have been updated and are posted on the PDE website: Accommodations Webpage Accommodations PowerPoint Accommodations Webinar Link Accommodations Guidelines Accommodations Guidelines for English Learners Read Aloud and Scribing Guidelines Mixed Mode Guidelines Supplemental Guidelines for ASL in VSL Unique Accommodations Assurance Confidentiality Agreement Form 10

District Assessment Schedule 11

District Assessment Schedule: PSSA Enter your testing dates, including make up dates, for: PSSA dates ELA Mathematics Science 12

District Assessment Schedule: Keystone Enter your testing dates, including make up dates, for: Keystone Exam dates Algebra I Biology Literature 13

Handbook for Assessment Coordinators 14

Handbook for Assessment Coordinators 1 Test Security and Certifications Student Participation Answer Booklets Barcode labels Requirements for demographic information Requirements for accommodations TA Initials on all combined test/answer booklets, answer booklets 15

Handbook for Assessment Coordinators 2 Paper/Pencil Administration Responsibilities of DAC Responsibilities of SAC Responsibilities of TAs 16

Responsibilities of DACs 17

Responsibilities of DACs 1 Training of SACs Review HAC Review Handbook for Secure Test Administration Review all Accommodations Guidelines View Accommodations Webinar Complete PSTAT: TA, SAC, DAC modules Review documents posted on DRC s Assessment Training Site PSA Administration Training 18

Responsibilities of DACs 2 Complete materials receipt notice. Complete additional materials request if needed. Ensure secure storage of all materials. Return all secure materials. Maintain all documentation for PDE monitoring visit. 19

Responsibilities of SACs 20

Responsibilities of SACs 1 Training of TAs, Proctors, all staff with access to secure materials: secretarial, custodial, TSS, PCA, student teachers, any others involved in testing. Review HAC. Review Handbook for Secure Test Administration. Review all Accommodations Guidelines. View Accommodations Webinar. 21

Responsibilities of SACs 2 Complete PSTAT: TA, SAC modules. Review documents posted on DRC s Assessment Training Site PSA Administration Training Physically monitor all testing locations. Maintain all documentation for PDE monitoring visit. 22

Responsibilities of SACs 3 Label, organize, distribute, and collect all secure materials. Inventory secure materials daily during testing. Organize, distribute, collect all ancillary materials and scratch paper. Maintain secure storage of all materials. Return all secure materials to DRC by established dates. 23

Responsibilities of SACs 4 Complete Unique Assurance Forms for students needing Accommodations 6 weeks prior to testing. Provide roster with accommodations for each student to TAs ahead of testing. 24

Responsibilities of SACs 5 If a student s work must be transcribed : Inform PDE of the need to transcribe the student s work. SAC and a TA who has completed the PSTAT handle the transcription. One transcribes, and one serves as witness. Student s responses must be copied exactly, including errors. If the original booklet needs to be destroyed, follow Universal Precautions as set by LEA. 25

Qualifications of TAs 26

Qualifications for Test Administrators Employed or contracted directly or indirectly including student teachers who are employed by LEA. Student teachers not employed by LEA may observe if they attend SAC training and complete the PSTAT Completes PSTAT modules annually. Trained by SAC annually. Not forbidden from serving as TA by PDE. TSS and PCA may not serve as TA or proctor. 27

Receiving and Returning Secure Materials 28

Receiving Secure Materials: Ship to District If ship to district: DACs take inventory immediately upon receipt of materials from DRC. DACs distribute materials to SACs. Maintain copies of inventory lists. Test security and accounting of materials are of utmost importance. Consult DAC and SAC Checklists located in HAC 29

Receiving Secure Materials: Ship to School If ship to school: SACs take inventory immediately upon receipt of materials from DRC. Maintain copies of inventory lists. Test security and accounting of materials are of utmost importance. Consult DAC and SAC Checklists located in HAC. 30

Secure Materials: Storage Secure materials should be stored in locked cabinets/storage room with limited access. Maintain a list of those with access to the space. Anyone with access to secure storage area, including keys, needs to attend SAC training and sign the appropriate test security certificate. 31

Secure Materials: Distribution and Collection SACs should have TAs count all booklets prior to signing the sign out/sign in sheet when distributing booklets and when collecting booklets. Maintain copies of sign out/sign in sheets. Test security and accounting of materials are of utmost importance. 32

Returning Secure Materials: Ship to District Sites DAC collects all materials from SACs. DAC returns all materials to DRC. Maintain copies of inventory records for monitoring. Test security and accounting of materials remain of utmost importance. 33

Returning Secure Materials: Ship to School Sites SAC returns all materials to DRC. Maintain copies of inventory records for monitoring. Test security and accounting of materials remain of utmost importance. 34

Required Trainings 35

Required Trainings Held in Person DAC trains all SACs annually. SAC trains all TAs, Proctors, TSSs, PCAs, staff with access to secure materials: secretarial, custodial Conduct in spring for PSSA Conduct prior to each administration for Keystone DAC and SAC must maintain copies of agendas and sign in sheets. See SAC Training of TAs PowerPoint. 36

Test Security and Certifications 37

Test Security TAs should report any test security violation suspicions to the SAC immediately. If the TA believes the SAC or DAC is involved, the TA should contact PDE immediately ra-edirregularities@pa.gov. DACs or SACs should report test security violations or suspicions immediately ra-edirregularities@pa.gov. Consult the HAC for security examples. Review the Handbook for Secure Test Administration. Complete required PSTAT Trainings. 38

Test Security Certifications 1 DAC SAC Building principal(s) All TAs and Proctors All individuals who handle or have access (including keys) to secure materials: custodians, secretarial staff, support staff, TSS, PCAs, student teachers, any others involved in testing 39

Test Security Certifications 2 PSSA One covers all content areas: ELA, mathematics, science. Keystone One covers all content areas: Algebra I, Biology, Literature. Each administration (winter, spring, summer) requires signed certificates. Proctors of PSSA and Keystone Exams sign one for PSSA and one for Keystone exams. Certificates are located in the Appendix of the DFA, may be removed from the DFA, signed and returned to SAC. 40

Test Security Certifications 3 Signed after administration is complete. Copies maintained by Chief School Administrator or designee for three years. DAC should scan and send copies of signed certificates to all SACs. Report anyone who refuses to sign the Test Security Certificate to the Chief School Administrator, to PDE ra-edirregularities@pa.gov and to Mr. Jay Gift rgift@pa.gov. 41

PSTAT 42

PSTAT Requirements DACs must complete DAC, SAC and TA modules annually SACs must complete SAC and TA modules annually TAs, Proctors, TSS, PCAs must complete TA modules annually www.pstattraining.net 43

PSTAT Certificates DAC or SAC maintains all certificates. TAs can save a PDF copy of the certificate and email a copy to the SAC. The SAC can maintain electronic copies they do not need to be printed. DAC should scan and email send copies of the 3 PSTAT certificates to all SACs for monitoring. 44

Paper/Pencil Administration 45

Paper Administration SAC, SAC s designee or TA must bubble TA s initials on back page. For multiple TAs, Bubble the lead TA s initials Bubble the Multiple Administrator field Consult HAC. 46

Answer Booklets and Combined Test/Answer Booklets 47

Combined Test/Answer Booklets Combined test/answer booklets for PSSA Mathematics and Science, Keystone Algebra I and Biology. Answer choices for multiple choice items will appear directly under each item. Separate test and answer booklets for PSSA ELA and Keystone Literature. Instruct students NOT to cross out any bubbles as they eliminate answer choices. They may cross out the numbers and words of the answer choices. 48

Spanish Booklets: Mathematics, Science, Algebra I, Biology Spanish booklets will arrive as a single shrink-wrapped packet containing one English combined test/answer booklet and one Spanish combined test/answer booklet. Provide students with both booklets. Students may record answers using English, Spanish or a combination of both English and Spanish. If a student will record ANY portion of their responses using Spanish, the student records all answers in the Spanish booklet, and that booklet should have the pre-code label. Responses written in Spanish will not be scored if recorded in the English booklet. If a student will record ALL responses using English, the student selects and records all answers in one booklet, either English or Spanish, and that booklet should have the pre-code label. 49

Answer Booklets: Barcodes and Labels Blank barcode preprinted on every answer booklet and combined test/answer, indicates the booklet has not been used, the booklet is completely blank and should not be processed. Student precode use if all information is correct. District/School label Use if precode label is not correct Use if student needs to retest Bubble student s information exactly as in PIMS If needed, PIMS information should be corrected after administration Do Not Score place over student precode label when needed. 50