District Assessment Coordinator Training Session - Online Administration

District Assessment Coordinator Training Session for School Assessment Coordinators Online Administration Enter the Date Presentation is Given 1

Disclaimer Since this document contains the PDE logo, please adhere to the following guidelines as you use this document: You may edit the slides on pages 1, 14, and 15. These slides contain information specific to your LEA. If you are only administering the PSSA assessments, you may delete the slides for the Keystone Exams, and vice-versa. The content of other slides should not be edited. You may edit the order of the slides. 2

Agenda 3

Agenda Page 1 Acronyms District Assessment Schedule Changes for 2024 2025 Handbook for Assessment Coordinators Test Security and Certifications PSTAT Student Participation Online Administration 4

Agenda Page 2 Responsibilities of District Assessment Coordinators Responsibilities of School Assessment Coordinators Qualifications of Test Administrators Accommodations Required Trainings Directions for Administration Calculators Secure Materials Parent Information Contact Information/Mission 5

Acronyms 6

Frequently Used Acronyms PDE Pennsylvania Department of Education DAC District Assessment Coordinator SAC School Assessment Coordinator TA Test Administrator HAC Handbook for Assessment Coordinators DFA Directions for Administration Online Spanish DRC Data Recognition Corporation . PSTAT Pennsylvania State Test Administrator Training 7

Changes for 2024-2025 8

Changes for 2024-2025: Single Session Test Tickets Single session test tickets begin with 2024 winter administration of Keystone Exams. Separate test tickets for each Keystone Exam module or PSSA section. Prevents students from logging into an incorrect module or section. Test tickets are secure materials and must be accounted for at all steps of the test administration process. SAC should shred all test tickets once testing is complete. 9

Changes for 2024-2025: Tech Enhanced Questions Technology Enhanced (TE) items will expand to all subjects this spring. These item types allow students to utilize features such as click-to-respond, drag-and-drop, and text highlighting to interact with test content. Online Tools Trainings have been expanded and updated. DRC edirect 10

Changes for 2024-2025: Grade 5 Science PSSA Science Assessments will be administered to students enrolled in Grade 5 and Grade 8. All students enrolled in Grade 5 and Grade 8 are required to participate. Students enrolled in Grade 4 will not take the PSSA Science Assessment. Science, Technology & Engineering, and Environmental Literacy & Sustainability (STEELS) Standards have been adopted. STEELS Standards 11

Changes for 2024-2025: Updated Accommodations Documents The following have been updated and are posted on the PDE website: Accommodations Webpage Accommodations PowerPoint Accommodations Webinar Link Accommodations Guidelines Accommodations Guidelines for English Learners Read Aloud and Scribing Guidelines Mixed Mode Guidelines Supplemental Guidelines for ASL in VSL Unique Accommodations Assurance Confidentiality Agreement Form 12

District Assessment Schedule 13

District Assessment Schedule: PSSA Enter your testing dates, including make up dates, for: PSSA dates ELA Mathematics Science 14

District Assessment Schedule: Keystone Exams Enter your testing dates, including make up dates, for: Keystone Exam dates Algebra I Biology Literature 15

Handbook for Assessment Coordinators 16

Handbook for Assessment Coordinators 1 Test Security and Certifications Student Participation Test Tickets Accommodations must be entered prior to testing Verify accommodations on printed roster 17

Handbook for Assessment Coordinators 2 Online administration Responsibilities of DAC Responsibilities of SAC Responsibilities of TAs 18

Responsibilities of DACs 19

Responsibilities of DACs 1 Training of SACs Review HAC Review Handbook for Secure Test Administration Review all Accommodations Guidelines View Accommodations Webinar Complete PSTAT: TA, SAC, DAC modules Review documents posted on DRC s Assessment Training Site PSA Administration Training 20

Responsibilities of DACs 2 Ensure secure storage of all materials. Maintain all documentation for PDE monitoring visit. 21

Responsibilities of SACs 22

Responsibilities of SACs 1 Training of TAs, Proctors, all staff with access to secure materials: secretarial, custodial, TSS, PCA, student teachers, any others involved in testing. Review HAC. Review Handbook for Secure Test Administration. Review all Accommodations Guidelines. View Accommodations Webinar. 23

Responsibilities of SACs 2 Complete PSTAT: TA, SAC modules. Review documents posted on DRC s Assessment Training Site PSA Administration Training Physically monitor all testing locations. Maintain all documentation for PDE monitoring visit. 24

Responsibilities of SACs 3 Print, organize, distribute, collect secure materials. Test tickets are secure materials; treat these as test and answer booklets. Inventory secure materials daily during testing. Organize, distribute, collect all ancillary materials and scratch paper. Maintain secure storage of all materials. Shred test tickets when testing is completed. 25

Responsibilities of SACs 4 Complete Unique Assurance Forms for students needing Accommodations 6 weeks prior to testing. Provide roster with accommodations for each student to TAs ahead of testing. 26

Responsibilities of SACs 5 If a student s work must be transcribed due to accommodations: SAC and a TA who has completed the PSTAT handle the transcription. One transcribes, and one serves as witness. Student s responses must be copied exactly, including errors. 27

Qualifications of TAs 28

Qualifications for Test Administrators Employed or contracted directly or indirectly including student teachers who are employed by the LEA. Student teachers not employed by LEA may observe if they attend SAC training and complete the PSTAT. Completes PSTAT modules annually. Trained by SAC annually. Not forbidden from serving as TA by PDE. TSS and PCA may not serve as TA or proctor. 29

Secure Materials 30

Secure Materials: Storage Secure materials (test tickets) should be stored in a locked cabinet/storage room with limited access. Maintain a list of those with access to the space. Anyone with access to secure storage area, including keys, needs to attend SAC training and sign the appropriate test security certificate. 31

Secure Materials: Distribution and Collection SACs should have TAs count test tickets prior to signing the sign out/sign in sheet when distributing test tickets and when collecting test tickets. Maintain copies of sign out/sign in sheets. Test security and accounting of materials are of utmost importance. 32

Secure Materials: Test Tickets Test tickets are secure materials and treated as booklets. Shred all test tickets after administration has concluded. Test security and accounting of materials remain of utmost importance. 33

Required Trainings 34

Required Trainings Held in Person DAC trains all SACs annually. SAC trains all TAs, Proctors, TSSs, PCAs, staff with access to secure materials (test tickets): secretarial, custodial Conduct in spring for PSSA Conduct prior to each administration for Keystone DAC and SAC must maintain copies of agendas and sign in sheets. See SAC Training of TAs PowerPoint. 35

Test Security and Certifications 36

Test Security TAs should report any test security violation suspicions to the SAC immediately. If the TA believes the SAC or DAC is involved, the TA should contact PDE immediately ra-edirregularities@pa.gov. DACs or SACs should report test security violations or suspicions immediately ra-edirregularities@pa.gov. Consult the HAC for security examples. Review the Handbook for Secure Test Administration. Complete required PSTAT Trainings. 37

Test Security Certifications 1 DAC SAC Building principal(s) All TAs and Proctors All individuals who handle or have access (including keys) to secure materials (test tickets): custodians, secretarial staff, support staff, TSS, PCAs, student teachers, any others involved in testing 38

Test Security Certifications 2 PSSA One covers all content areas: ELA, mathematics, science. Keystone One covers all content areas: Algebra I, Biology, Literature Each administration (winter, spring, summer) requires signed certificates. Proctors of PSSA and Keystone Exams sign one for PSSA and one for Keystone exams. Certificates are located in the Appendix of the DFA, may be removed from the DFA, signed and returned to SAC. 39

Test Security Certifications 3 Signed after administration is complete. Copies maintained by Chief School Administrator or designee for three years. DAC should scan and send copies of signed certificates to all SACs. Report anyone who refuses to sign the Test Security Certificate to the Chief School Administrator, to PDE ra-edirregularities@pa.gov and to Mr. Jay Gift rgift@pa.gov. 40

PSTAT 41

PSTAT Requirements DACs must complete DAC, SAC and TA modules annually SACs must complete SAC and TA modules annually TAs, Proctors, TSS, PCAs must complete TA modules annually www.pstattraining.net 42

PSTAT Certificates DAC or SAC maintains all PSTAT certificates. TAs can save a PDF copy of the certificate and email a copy to the SAC. The SAC can maintain electronic copies they do not need to be printed. DAC should scan and email send copies of the 3 PSTAT certificates to all SACs for monitoring. 43

Online Administration 44

Online Administration 1 SAC must assign TAs to test sessions. SAC must enter all accommodations. SAC or person creating test sessions should not be listed as the TA, unless serving as the TA. DRC Insight Portal Login 45

Online Administration 2 Student records from PIMS PA Online Tutorials PA Online Tools Training Technology User Guide Student devices Consult DRC INSIGHT Portal User Guide 46

Spanish Assessments: Online not Available Online versions of Spanish assessments are not available for 2024-2025. Online versions of Spanish assessments will be available in 2025-2026. See the next slide for information regarding paper booklets for students needing Spanish translations. 47

Spanish Booklets: Mathematics, Science, Algebra I, Biology Spanish booklets will arrive as a single shrink-wrapped packet containing one English combined test/answer booklet and one Spanish combined test/answer booklet. Provide students with both booklets. Students may record answers using English, Spanish or a combination of both English and Spanish. If a student will record ANY portion of their responses using Spanish, the student records all answers in the Spanish booklet, and that booklet should have the pre-code label. Responses written in Spanish will not be scored if recorded in the English booklet. If a student will record ALL responses using English, the student selects and records all answers in one booklet, either English or Spanish, and that booklet should have the pre-code label. 48

Directions for Administration 49

Student Participation 50