District Data Coordinator New User Series Session III
The content provides information about the District Data Coordinator New User Series Session III, including the agenda, weekly data journey, and order of loading data in Level 0. It emphasizes the importance of loading data in the correct order to ensure accurate processing and avoid errors. The provided images visually depict the processes and guidelines for handling data effectively in district systems.
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District Data Coordinator New User Series Session III
Agenda The Data Journey District Systems Course Instructor Assignment Level 0 Student Class Entry Exit Level 0 Historical Upcoming Deadlines CBT Testing Discussion Q & A
The Weekly Data Journey RTI Sys Ed Eval Sys SE SMS System Level Zero Level 1 WNYRIC Level 2 SED Thursday (only locked data) Friday - Sunday Monday School Lunch Sys HR Sys Level 2 Reports (L2RPT) Level 1 Reports NYSSIS TAA & ePMF systems Unique ID Audit Sys (UIAS) Regents Answer Sheets 3-8 Answer Sheets NYS School Report Cards EngageNY portal
Level 0 Template data is loaded on Monday for all supported system templates Monday s data load is data from Sunday night s automatic extracts Edits in Source Systems after Monday do NOT automatically get updated in Level 0 Do not delete errors from Level 0, unless necessary
Level 0: Order of Loading Data Demographics must be loaded before any other student data Staff Snapshot must be loaded before any other staff data If Demographic Template includes counselor name and ID, then staff snapshot needs to be loaded first L0 Express must be loaded before templates that use those tables Student Attendance Codes (i.e. student daily attendance) Staff Attendance Codes (i.e. staff attendance)
Level 0: Order of Loading Attendance Data Attendance Codes Staff Data Staff Snapshot Staff Assignment Staff Tenure Staff Attendance [Student Attendance codes] Staff Tenure Assessment Data Assessment Fact Assessment Acc Mod Fact Assessment Response Assessment Session Fact Student Data Day Calendar School Entry Exit Student Class Entry Exit Student Daily Attendance [Student Lite, SCEE, Attendance Codes] Student Lite Course Data Course Location Marking Period Marking Period Code Course Instructor Assignment Staff Student Course Student Class Grade Detail Student Program Participation Data Programs Fact Template Special Education Data Special Education Events Special Education Snapshot
Level 0 Historical Online application used to update a select subset of data elementary from prior school years ONLY Student Data: demographics, enrollment, programs and assessments Staff Data: staff evaluation Access to L0 Hist is granted by the district superintendent or designee https://l0historical.nyseddata.org/
Level 0 Historical Open for updates, but NYS is not pulling updated data yet https://l0historical.nyseddata.org/
CBT [Computer Based Testing] www.cbtsupport.nysed.gov CBT Technology Readiness should have been completed Statewide CBT Simulation registration for the webinar on January 30 is open Statewide CBT Simulations: February 26th or March 5th L2RPT: Tested/Not Tested Report is available
Course Instructor Assignment
Course Instructor Assignment Ties the instructor to the course Must have staff snapshot, Location Marking Period, and Course Templates in Level 0 All staff that are responsible for teaching students must be connected to a course Requires start and end date for teachers on the course, but does not factor in staff attendance Librarians should be connected to a course and section If they do not teach specific classes, students do not need to be scheduled Enter co-teachers, including Special Education, ENL (ELL) and AIS teachers
Course Instructor Assignment Enter speech teacher only if teaching in one of these areas Public Speaking, Communications, Forensic Speech- Inclusive, Forensic Speech- Debate, Forensic Speech- Individual Event, Speech- Independent Study, Speech- Workplace Experience, or Speech- Other. Enter resource room teachers to the appropriate courses and students. Enter teachers in self-contained classrooms connected to the appropriate course and students Refer to SIRS manual for further assistance
CIA - Verification Level 0 Reports>Course Instructor Assignment>View Verification Errors Reports>Course Instructor Assignment>Course Roster by Teacher>Review staff with teacher title that do not have students attached Level 1 Verification Reports>L1C/L2 Error Reports Verification Reports>Course>Course Instructor Assignment Level 2 Reports SIRS 330 Student Class/Course Instructor Summary Report
Student Class Entry Exit Collects student course data to comply with State and federal laws including information presented in the School Report Cards this template will replace the PMF BEDS assignment collection in TAA as the official source of course data All students in every course must be reported in this template including students where the reporting district has Instructional Reporting (0055 Enrollment) only responsibilities
SCEE Verification Level 0 Reports>Stu/Class/Entry/Exit>View Verification Errors Reports> Stu/Class/Entry/Exit >Course Roster by Teacher>Review staff with teacher title that do not have students attached Level 1 Verification Reports>L1C/L2 Error Reports Verification Reports>Course>Course Enrollment<60% and Overlapping Level 2 Reports SIRS 330 Student Class/Course Instructor Summary Report
CIA and SCEE Data Due Initial Data Due by February 1, 2019 Last Data Load to Level 1 for this reporting is January 30, 2019 Can continue to update this data until school year reporting closes in August
Upcoming Dates to Remember
Data Warehouse & Test Scoring Support Support Team Tammy Reilley Luke Newhart Chris Voit Rich Yeoman EduTech Support Contact Information E-mail datawarehouseextracts@edutech.org Phone 1-800-722-5797 option 7
