DOE Disposition Screening Process: Shrinking the Federal Footprint

Learn about the DOE Disposition Screening Process aimed at reducing the Federal footprint by identifying excess assets, screening procedures, status codes, and disposal methods. Understand the roles of different stakeholders and the criteria for determining excess assets.

• DOE
• Disposition Screening
• Federal Footprint
• Asset Management
• Excess Assets

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1. DOE Disposition Screening Process Shrinking the Federal Footprint Monja Vadnais, PE, LEED AP, CFM Office of Asset Management MA-50 FIMS Training May 9-11, 2017 1

2. Agenda Portfolio Drivers Excess Screening Process Status Codes Trailers Disposition Method: Other

3. Excess Portfolio Indicator = Y Assets 8% of Portfolio is Excess (Count & RPV) > 14% by Square Feet % OF PORTFOLIO (Count & RPV) Primary Program Offices EM (64% by Count; 47% by RPV) NNSA (25% by Count; 41% by RPV) SC (6% by Count; 8% by RPV) Excess 8% Not Excess 92% Annual Maintenance & Surveillance > $53M > 3.2% of Annual Maintenance > $3/SF (Buildings & Trailers only) Source: FY16 FIMS Snapshot, Owned, All Programs, Excess Indicator = Y

4. Excess Portfolio Indicator = Y Assets 8% of Portfolio is Excess (Count & RPV) > 14% by Square Feet FY2017: Paducah Portsmouth >$100M Primary Program Offices EM (64% by Count; 47% by RPV) NNSA (25% by Count; 41% by RPV) SC (6% by Count; 8% by RPV) Annual Maintenance & Surveillance > $53M > 3.2% of Annual Maintenance > $3/SF (Buildings & Trailers only) Source: FY16 FIMS Snapshot, Owned, All Programs, Excess Indicator = Y

5. Drivers Internal & External Internal: State of Facilities Annual Report (SOFAR) State of Laboratory Infrastructure DOE O 430.1C, Real Property Asset Management External: Real Property Efficiency Plans (RPEP) Federal Asset Sale and Transfer (FAST) Act Plan for Deactivation & Decommissioning of Nonoperational Defense Nuclear Facilities Report GAO, OMB, IG inquiries

6. Excess Screening When?

7. Excess Screening When? Excess Screening Process

8. Excess Screening Process 1. Site identifies an asset is excess to site need 2. Site & Program Screen the asset 3. Certified Reality Specialist (CRS) concurs 4. Asset is submitted to MA-50 for DOE Excess Screening 5. DOE Screening occurs 6. MA-50 Approves/Disapproves asset as Excess 7. If Approved, FIMS is updated by the Site 8. Proceed with GSA & HUD screening

9. Excess Screening Process 1. Site identifies an asset is excess to site need 2. Site & Program Screen the asset 3. Certified Reality Specialist (CRS) concurs 4. Asset is submitted to MA-50 for DOE Excess Screening 5. DOE Screening occurs 6. MA-50 Approves/Disapproves asset as Excess 7. If Approved, FIMS is updated by the Site 8. Proceed with GSA & HUD screening

10. Excess Screening Process - DOE Don t forget your CRS! Complete either Excess Screening Form https://fimsweb.doe.gov/fimsinfo/excess_elimination.htm Excess Screening Submittal Report (FIMS Ad-Hoc Share Report) Submit Documents Office: Office of Asset Management (MA-50) Email: RP-ExcessScreening@HQ.DOE.Gov Person: Monja Vadnais Pull and Review FIMS data for each asset

11. Excess Screening Process - DOE Batch Asset Review: Assets will be sent out for Departmental Excess Screening on (or about) the 1st & 3rd Fridays each month. DOE Excess Screening 5/7/2017 Overall Asset Condition - Functional Assesment Real Estate POC Real Property Unique ID Gross / Rentable Sqft Primary Unit of Measure Land Responses Due Review #Program Field Office Property ID Property Type Primary Quantity Repair Needs Hazard Category 1 Year Acquired Year Built Session Site Name Area Name Property Name Usage Code Status Acreage Ownership Description Condition Notes RPV Office 5/5/2017 FY17 April (Session 2) 1 SC Fermi Natl Accelerator All Chicago Office 124974 T045 Portakamp 6181 - Meson Ctr NW Det. PPD Trailer 101 Office Operating 360 Inadequate Intended for temporary use. The lightweight construction with inefficient and inadequate mechanical infrastructure and poor Inadequate This temporary portable structure constructed around 1970 is beyond rated life and way beyond repair. It will be vacated in the near future DOE Leased Inadequate Assert is "Red-Tagged" - unfit for occupancy. 44180.55 $1,232 12 Not Applicable 1992 1979 Marla Larsen- Williams 5/5/2017 FY17 April (Session 2) 2 SC Brookhaven National Laboratory All Chicago Office 134779 TR038 Storage, P.S. Group Trailer 401 Standby 510 198461.01 $70,400 12 Not Applicable 1970 1970 Marla Larsen- Williams Programmatic General Storage 5/5/2017 FY17 April (Session 2) 3 SC Lawrence Berkeley Laboratory All Chicago Office 89390 073 Previously Labs/Shops/Offic (red-tagged) Building 793 Standby 4271 2718569.29 $0 12 Not Applicable 1961 1961 Marla Larsen- Williams Multifunction Research/Lab Building 694 Other Service Buildings 5/5/2017 FY17 April (Session 2) 4 SC Lawrence Berkeley Laboratory All Chicago Office 135887 073A Utility Equipment Bldg. (red- tagged) Building Standby 403 DOE Leased Inadequate Asset id "Red-Tagged" - unfit for occupancy. 99150.49 $0 12 Not Applicable 1961 1961 Marla Larsen- Williams 5/5/2017 FY17 April (Session 2) 5 SC Lawrence Berkeley Laboratory All Chicago Office 136767 013B Environmental Monitoring Station Building 642 Standby 76 DOE Leased Substandard Excess 45593.71 $0 12 Not Applicable 1965 1965 Marla Larsen- Williams Communication s/Control Centers 450 Shed Storage 5/5/2017 FY17 April (Session 2) 6 LM Grand Disposal Site Legacy Manageme nt 204752 GRJ-BLDG- STORSHED STORAGE SHED Building Operating 64 Withdrawn Land Adequate 6540.28 $0 12 Not Applicable 1990 1990 Bud Junction, CO, Disposal/Pro cessing Site Sokolovich

12. Excess Screening Process - DOE Batch Asset Review - Results: Results will be provided on (or about) the 1st & 3rd Fridays Results are either: Approved as Excess Excess Reference Number (FY-####) will be assigned, signature approval will be received Disapproved as Excess No excess number will be assigned, explanation of disapproval will be provided.

13. Excess Screening Process - DOE DOE Excess Screening 5/7/2017 Overall Asset Condition - Functional Assesment Real Estate POC Email Response Date Real Property Unique ID Gross / Rentable Sqft Primary Unit of Measure Land MA Program Office Field Office Property ID Property Type Primary Quantity Repair Needs Hazard Category 1 Year Acquired Year Built Result ERN Site Name Area Name Property Name Usage Code Status Acreage Ownership Description Condition Notes RPV Approver 5/7/2017 Approved Monja Vadnais 17 - 0116 SC Fermi Natl Accelerator All Chicago Office 124974 T045 Portakamp 6181 - Meson Ctr NW Det. PPD Trailer 101 Office Operating 360 Inadequate Intended for temporary use. The lightweight construction with inefficient and inadequate mechanical infrastructure and poor Inadequate This temporary portable structure constructed around 1970 is beyond rated life and way beyond repair. It will be vacated in the near future Inadequate Assert is "Red-Tagged" - unfit for occupancy. 44180.55 $1,232 12 Not Applicable 1992 1979 Marla Larsen- Williams 5/7/2017 Approved Monja Vadnais 17 - 0117 SC Brookhaven National Laboratory All Chicago Office 134779 TR038 Storage, P.S. Group Trailer 401 Standby 510 198461.01 $70,400 12 Not Applicable 1970 1970 Marla Larsen- Williams Programmatic General Storage 5/7/2017 Approved Monja Vadnais 17 - 0118 SC Lawrence Berkeley Laboratory All Chicago Office 89390 073 Previously Labs/Shops/Offic (red-tagged) Building 793 Standby 4271 DOE Leased 2718569.29 $0 12 Not Applicable 1961 1961 Marla Larsen- Williams Multifunction Research/Lab Building 694 Other Service Buildings 5/7/2017 Approved Monja Vadnais 17 - 0119 SC Lawrence Berkeley Laboratory All Chicago Office 135887 073A Utility Equipment Bldg. (red- tagged) Building Standby 403 DOE Leased Inadequate Asset id "Red-Tagged" - unfit for occupancy. 99150.49 $0 12 Not Applicable 1961 1961 Marla Larsen- Williams 5/7/2017 Approved Monja Vadnais 17 - 0120 SC Lawrence Berkeley Laboratory All Chicago Office 136767 013B Environmental Monitoring Station Building 642 Standby 76 DOE Leased Substandard Excess 45593.71 $0 12 Not Applicable 1965 1965 Marla Larsen- Williams Communication s/Control Centers 450 Shed Storage 5/7/2017 Approved Monja Vadnais 17 - 0121 LM Grand Disposal Site Legacy Manageme nt 204752 GRJ-BLDG- STORSHED STORAGE SHED Building Operating 64 Withdrawn Land Adequate 6540.28 $0 12 Not Applicable 1990 1990 Bud Junction, CO, Disposal/Pro cessing Site Sokolovich No Departmental Interest was received by the Response Due Date. Retain a copy of this document and the associated email for your files. Please coordinate with your FIMS Administrator to ensure FIMS is updated accordingly. 17-0116 thru 17-0121 Excess Reference Number 5/7/2017 Date Monja Vadnais Office of Asset Managament (MA-50)

14. Excess Screening Process - DOE Update FIMS (After Approved as Excess ) Set Excess Indicator to Yes Populate the Estimated Disposition Year Excess Date Current: Automatic Future: Approval Date Excess Reference Number (ERN) - Future Update Status to an Inactive Status Code Any other FIMS data elements as needed Proceed to GSA & HUD Screening (as appropriate)

15. Status Code Alignment Table 1 Status & Excess Indicator Alignment Status Excess Indicator No No No Yes Yes Yes Yes Yes Yes Operating Standby Outgranted Shutdown Undergoing Stabilization/Deactivation Undergoing Decommissioning Undergoing Disposition In-Situ Closed In-Situ Closed - LTM Active Inactive

16. Status Code Alignment Table 1 Status & Excess Indicator Alignment Status Excess Indicator No No No Yes Yes Yes Yes Yes Yes Operating Standby Outgranted Shutdown Undergoing Stabilization/Deactivation Undergoing Decommissioning Undergoing Disposition In-Situ Closed In-Situ Closed - LTM Active Inactive

17. Trailers Excessing & Disposition Complete DOE Excess Screening Process for Real Property Disposition: As either Real or Personal Property 41 CFR 102-75.160 to 170 "Designation as Personal Property" provides that prefabricated movable structures, such as Butler-type storage warehouses, Quonset huts, and house trailers (with or without undercarriages), may be designated for disposition as personal property for off-site use when the underlying land is not being disposed of. If the real property asset, meeting the criteria above, is no longer affixed to the ground, permanently connected to a utility service, and is no longer intended for permanent use it may be converted to personal property for disposal. Contact your Personal Property POC for disposal processes and requirements

18. Disposition Method: Other Archiving an Asset Do not use if: Federal Transfer Demolished Public Sale or Negotiated Sale Loss Due to Disaster or Loss Due to Training Early Termination/Cancellation Expiration/Cancellation Any Public Benefit Conveyances Usewhen: Converting an asset from Real Property to Personal Property Don t get caught up in Red Tape When in doubt call the FIMS Help Desk!

19. Excess Screening Summary Identify Unrequired Asset Site & Program Excess Screening Site & Program Submit Screening Document to MA-50 DOE Excess Screening MA-50 Receive Results from MA-50 Update FIMS Site

20. Monja Vadnais PE, LEED AP, CFM Department of Energy Office of Asset Management MA-50 Phone: (202) 586-6199 Monja.Vadnais@hq.doe.gov