Downtown Improvement Board Regular Monthly Meeting Agenda - April 26, 2022

Downtown Improvement Board Regular Monthly Meeting Tuesday April 26, 2022 7:30 AGENDA I. Call to Order a. Comments from the Chairman II. Recurring Agenda a. Meeting was properly noticed b. *Approval of the proposed meeting agenda for April 26, 2022 c. *Approval of the minutes from the regular meeting of the DIB on March 22, 2022 d. *Approval of the March Financials III. On-Going Business a. PPD Report (time sensitive) b. Spotless March Report c. Marketing Report d. Palafox Market IV. New Business a. Presentation from Placer.ai (time sensitive) b. Budget Correction* c. 2nd Quarter E.D. Bonus* V. On Hold VIII. Public Comment IX. Adjournment Next meeting May 24, 2022 (*) = approval item

DOWNTOWN IMPROVEMENT BOARD Profit & Loss Budget Performance- For Mgmt Use Only March 2022 Accrual Basis Mar 22 Budget $ Over Budget Oct '21 - Mar 22 YTD Budget $ Over Budget Annual Budget Ordinary Income/Expense Income 1301 Co-Op Participation 4010 Ad Valorem Revenue 4015 CRA Interlocal Income 4020 Website Membership and Map Program Revenue 4030 Palafox Market Vendor Payments 5,313.87 51,588.25 4,800.83 51,588.25 513.04 0.00 25,217.03 309,529.50 357,534.39 360.00 28,805.02 309,529.50 357,534.00 500.00 -3,587.99 57,610.00 619,059.00 357,534.00 500.00 0.00 0.39 0.00 360.00 0.00 360.00 -140.00 19,495.00 8,333.33 11,161.67 89,516.45 50,000.02 39,516.43 100,000.00 19,495.00 8,333.33 11,161.67 89,516.45 50,000.02 39,516.43 100,000.00 Total Program Revenue 4040 DPMD Cleaning Reimbursement 4085 LTU - Sidewalk Pressure Washing 4900 Sales Tax Collected 6,641.00 2,767.25 541.67 3,873.75 -541.67 -1,275.37 35,739.88 6,475.00 -5,856.21 16,603.50 3,249.98 19,136.38 3,225.02 -5,856.21 33,207.00 6,500.00 0.00 -1,275.37 0.00 0.00 0.00 82,122.75 68,031.33 14,091.42 818,516.04 766,222.02 52,294.02 1,174,410.00 Total Income 82,122.75 68,031.33 14,091.42 818,516.04 766,222.02 52,294.02 1,174,410.00 Gross Profit Expense 3001 Compactor - Waste Services 3002 City Compactor Build Repayment 3004 Compactor - Security Fees 3007 Compactor - Electric 5000 CRA Interlocal Payment 5001 Salaries, Benefits & Taxes 5003.5 403(b) Employer Contribution 5001 Salaries, Benefits & Taxes - Other 5,836.79 4,441.58 1,395.21 36,561.11 10.00 527.04 290.92 457,534.39 26,649.52 9,911.59 10.00 -1,222.94 -114.60 -0.61 53,299.00 0.00 87.84 41.98 0.00 0.00 0.00 0.00 0.00 291.67 67.58 -203.83 -25.60 1,749.98 405.52 457,535.00 3,500.00 811.00 457,535.00 906.96 8,113.22 0.00 906.96 -1,368.16 3,799.29 36,068.08 0.00 3,799.29 -5,017.94 0.00 9,481.38 41,086.02 82,172.00 9,020.18 9,481.38 -461.20 39,867.37 41,086.02 -1,218.65 82,172.00 Total 5001 Salaries, Benefits & Taxes 5006 Board Meetings 5007 Annual Meeting 5009 Bank Charges 5005 Workers Comp Insurance 5030 Insurance- General Liability 5011 Interest Expense 5012 Office Rent 5013 Office Supplies 5014 Office Equipment/Software 5015 Postage 5016 Telecommunications 5017 Website Support 5018 Website Hosting 5018 Website Hosting - Other 0.00 0.00 36.00 -121.00 724.42 0.00 1,274.85 824.82 324.40 20.83 0.00 41.67 42.58 643.33 16.67 1,278.75 83.33 416.67 16.67 666.67 416.67 -20.83 0.00 -5.67 -163.58 81.09 -16.67 -3.90 741.49 -92.27 -16.67 -224.92 -416.67 0.00 0.00 72.00 7.00 125.02 0.00 249.98 255.52 3,860.02 99.98 7,672.50 500.02 2,499.98 99.98 3,999.98 2,499.98 -125.02 0.00 -177.98 -248.52 486.50 -99.98 1,288.58 2,225.01 -325.93 -76.78 -1,331.00 -1,187.48 250.00 250.00 500.00 511.00 7,720.00 200.00 15,345.00 1,000.00 5,000.00 200.00 8,000.00 5,000.00 4,346.52 0.00 8,961.08 2,725.03 2,174.05 23.20 2,668.98 1,312.50 0.00 441.75 0.00 135.00 208.33 -73.33 403.19 1,250.02 -846.83 2,500.00 135.00 208.33 -73.33 403.19 1,250.02 -846.83 2,500.00 Total 5018 Website Hosting 5019 Computer Support/Email Leasing 5020 Dues, Subscriptions, Publicatio 5021 Travel Entertainment & Educ. 5022 Repair & Maintenance 5023 Marketing Consultants 5023 Marketing Consultants - Other 178.18 9.99 0.00 0.00 208.33 166.67 100.00 -30.15 -156.68 -100.00 1,026.58 644.95 107.08 43.00 1,250.02 999.98 600.00 -223.44 -355.03 -492.92 2,500.00 2,000.00 1,200.00 931.25 4,076.00 -3,144.75 24,710.50 24,456.00 254.50 48,912.00 931.25 4,076.00 -3,144.75 24,710.50 24,456.00 254.50 48,912.00 Total 5023 Marketing Consultants 5024 Bookkeeping 5025 Audit 5026 Legal Counsel 5026 Legal Counsel - Other 0.00 0.00 1,000.00 979.17 -1,000.00 -979.17 4,866.00 11,750.00 6,000.00 5,874.98 -1,134.00 5,875.02 12,000.00 11,750.00 380.00 708.33 -328.33 4,440.00 4,250.02 189.98 8,500.00 380.00 708.33 -328.33 4,440.00 4,250.02 189.98 8,500.00 Total 5026 Legal Counsel 5027 Economic Development 5029 Donation to Friends of Downtown 5227 PPD Security 6000 Palafox Market 6001 Palafox Market Project Mgmt 6003 Permits / Street Closure 6004 Portable Toilet Rental 6005 Market Anniversary Celebration 6006 Farm Visit- Mileage Reimburseme 7,668.27 4,113.67 3,554.60 22,774.51 24,681.98 -1,907.47 49,364.00 75,000.00 60,000.00 0.00 0.00 0.00 0.00 0.00 0.00 15,000.00 5,000.00 10,000.00 30,495.00 30,000.00 495.00 3,998.07 4,038.45 -40.38 0.00 -541.67 -83.33 -41.67 17,324.97 512.50 2,600.00 17,500.00 -175.03 512.50 -649.98 -500.02 -249.98 35,000.00 1,200.00 6,500.00 1,000.00 500.00 0.00 0.00 0.00 0.00 0.00 0.00 541.67 83.33 41.67 3,249.98 500.02 249.98 0.00 0.00

DOWNTOWN IMPROVEMENT BOARD Profit & Loss Budget Performance- For Mgmt Use Only March 2022 Accrual Basis Mar 22 Budget $ Over Budget Oct '21 - Mar 22 YTD Budget $ Over Budget Annual Budget 6007 Marketing 6008 PMkt Credit Card Fees 6010 Sales Tax Interest 6011 Market App Program Fee 6012 Market Security 6000 Palafox Market - Other 1,259.60 1,666.67 41.67 416.67 125.00 550.00 1,850.00 -407.07 -41.67 -416.67 1,268.29 -550.00 -1,850.00 10,825.40 9,999.98 249.98 2,499.98 750.00 3,300.00 11,100.00 825.42 -249.98 -2,499.98 643.29 -264.00 -8,037.55 20,000.00 500.00 5,000.00 1,500.00 6,600.00 22,200.00 0.00 0.00 0.00 0.00 1,393.29 1,393.29 3,036.00 3,062.45 0.00 0.00 6,650.96 9,355.13 -2,704.17 38,754.61 49,399.92 -10,645.31 100,000.00 Total 6000 Palafox Market 7000 Ambassador Program 7001 Ambassador Program Labor 7000 Ambassador Program - Other 9,295.64 10,993.62 13,282.58 -3,986.94 10,993.62 74,939.53 10,993.62 79,695.52 -4,755.99 10,993.62 159,391.00 0.00 0.00 0.00 20,289.26 13,282.58 7,006.68 85,933.15 79,695.52 6,237.63 159,391.00 Total 7000 Ambassador Program 0.00 6,475.00 5041 Pressure Washing 69,734.94 57,124.26 12,610.68 789,504.76 777,747.44 11,757.32 1,174,410.00 Total Expense 12,387.81 10,907.07 1,480.74 29,011.28 -11,525.42 40,536.70 0.00 Net Ordinary Income Other Income/Expense Other Income 4980 Sales Tax Collection Allowance 30.00 0.00 30.00 126.45 0.00 126.45 0.00 30.00 0.00 30.00 126.45 0.00 126.45 0.00 Total Other Income 30.00 0.00 30.00 126.45 0.00 126.45 0.00 Net Other Income Net Income 12,417.81 10,907.07 1,510.74 29,137.73 -11,525.42 40,663.15 0.00

DOWNTOWN IMPROVEMENT BOARD Profit & Loss Budget Performance- For Mgmt Use Only March 2022 Accrual Basis Mar 22 Budget $ Over Budget Oct '21 - Mar 22 YTD Budget $ Over Budget Annual Budget Ordinary Income/Expense Income Program Revenue 4030 Palafox Market Vendor Payments 19,495.00 8,333.33 11,161.67 89,516.45 50,000.02 39,516.43 100,000.00 19,495.00 8,333.33 11,161.67 89,516.45 50,000.02 39,516.43 100,000.00 Total Program Revenue 19,495.00 8,333.33 11,161.67 89,516.45 50,000.02 39,516.43 100,000.00 Total Income 19,495.00 8,333.33 11,161.67 89,516.45 50,000.02 39,516.43 100,000.00 Gross Profit Expense 6000 Palafox Market 6001 Palafox Market Project Mgmt 6003 Permits / Street Closure 6004 Portable Toilet Rental 6005 Market Anniversary Celebration 6006 Farm Visit- Mileage Reimburseme 6007 Marketing 6008 PMkt Credit Card Fees 6010 Sales Tax Interest 6011 Market App Program Fee 6012 Market Security 2,596.17 2,916.67 -320.50 0.00 -541.67 -83.33 -41.67 -407.07 -125.00 -416.67 -87.50 -550.00 11,250.07 512.50 2,600.00 17,499.98 -6,249.91 512.50 -649.98 -500.02 -249.98 825.42 -750.00 -2,499.98 -525.00 -264.00 35,000.00 1,200.00 6,500.00 1,000.00 500.00 20,000.00 1,500.00 5,000.00 1,050.00 6,600.00 0.00 0.00 0.00 0.00 0.00 0.00 541.67 83.33 41.67 1,666.67 125.00 416.67 87.50 550.00 3,249.98 500.02 249.98 9,999.98 750.00 2,499.98 525.00 3,300.00 0.00 0.00 1,259.60 10,825.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,036.00 3,855.77 6,429.18 -2,573.41 28,223.97 38,574.92 -10,350.95 78,350.00 Total 6000 Palafox Market 3,855.77 6,429.18 -2,573.41 28,223.97 38,574.92 -10,350.95 78,350.00 Total Expense 15,639.23 1,904.15 13,735.08 61,292.48 11,425.10 49,867.38 21,650.00 Net Ordinary Income Net Income 15,639.23 1,904.15 13,735.08 61,292.48 11,425.10 49,867.38 21,650.00

DIB - Mar 22 Code Description DIB Notes Income Overview $14,000 Over Budget 1301 Co-Op Participation $500 Over Budget 4030 Palafox Market $11,000 Over Budget (Budget Amendment needed) 4040 DPMD Reimbursement On Budget Expense $12,600 Over Budget (Two Cleaning Bills in March, A1ST Donation & PPD QTR Invoice) Expense Overview 5001 Salaries, Benefits & Taxes $460 Under Budget 5023 Marketing $2,500 Under Budget 5027 Economic Development $3,500 Over Budget (A1ST Donation) 6000 Palafox Market $2,700 Under Budget 7000 Ambassador Program $7,000 Over budget (Two Bills paid for in March)

Treasurers Report - DIB MEMORANDUM To: DIB Board From: Walker Wilson, Executive Director Subject: Treasurer s Report Date: April Total Income DIB Mar: $82,122.75 Total Expense DIB Mar: $69,734.94 Notes:

Downtown Improvement Board March 2022 Deliverables DIGITAL MARKETING Cyclovia road closure merchant e-news production Researched, located and restored old email lists in Mailchimp Monitor social media content, weekly/weekend responses Monitor and post Facebook and Instagram content WEBSITE PROGRAMMING New website home page sliders copy and production Downtown events (15) production PUBLIC RELATIONS AND MEDIA Media response / VIP Pensacola photos and copy 50th anniversary news release edits and media outreach list production Research final requirements for 2022 Foo Foo grants PRODUCTION / GRAPHIC DESIGN Additional Sunbelt Trolley maps FCLF annual report to City of Pensacola: gathered stats and info, pull Germain Downs report, update narrative and add graphics from social media Hotel San Carlos images research MEETINGS / CONSULTATION Board report and board meeting Marketing video calls and Repast planning video calls PALAFOX MARKET Instagram trademark claim and account issues 15th anniversary planning and outreach to potential partner Palafox Market flags production and artwork updates PM Instagram site launch, profile setup and audience building Instagram Highlight Covers and profile graphic; locate/Like vendor accounts Facebook tribute to former PM vendor

Facebook community monitoring/response as needed New round of PM flag versions production Instagram content and engagement/Instagram stories Anniversary logo design T-shirt and tote bag mockups for 15th anniversary Vendor estimates for t-shirts and tote bags

Pensacola Downtown Improvement Board Operational Budget FY2021/22 4000 - Misc. Income 4010 - Ad Valorem Revenue 4015 - CRA Interlocal Income 4020 - Website Membership 4030 - Palafox Market Vendor Payments Year Total FY2021/22 Year Total FY2021/22 Plan Revised $ $ $ $ $ - $ $ $ $ $ - 619,059 357,535 619,059 357,534 500 500 100,000 160,000 4040- City Cleaning Reimbursment $ 33,206 $ 35,740 1301-Co-Op Participation 4080 - Bollard Rental 4085 - LTU - Sidewalk Pressure Washing 4900 - Palafox Market Sales Tax Collected DIB Revenue $ $ $ $ $ 57,610 $ $ $ $ $ 57,610 - - 6,500 - 6,475 (10,850) 1,226,068 1,174,410 5000 - CRA Interlocal Payment 5001 - DIB Salaries Benefits & Taxes 5005 - Workers Compensation 5030 - Liability Insurance / Other 5006 - Board Meetings 5007 - Annual Meeting 5008 - Committee Meetings 5009 - Bank Charges 5010 - Bank Direct Deposit Fees 5011 - Interest 5012 - Office Rent 5013 - Office Supplies 5014 - Office Equipment 5015 - Postage 5016 - Telecommunications 5017 - Website Support 5018 - Website Hosting 5019 - Computer Support / Email Leasing 5020 - Dues Subscriptions & Publications 5021 - Travel, Entertainment & Education 5023 - Marketing Consultants 5024 - Bookkeeping 5025 - Audit 5026 - Legal Counsel 5027 - Economic Development 5028 - Arts and Culture 5029 - Donation to Friends of DT 5227- PPD Security 5041 - LTU - Sidewalk Pressure Washing DIB Expense 6000 - Market Other / Misc. 6001 - Palafox Market Management 6003 - Permits / Street Closures 6004 - Portable Toilet Rental 6005 - Market Anniversary Celebration 6006 - Farm Visit - Mileage Reimbursement 6007 - Marketing 6008 - PMkt Credit Card Fees $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 457,535 82,172 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 457,534 85,000 511 511 7,720 250 250 - 500 - 200 15,345 1,000 5,000 200 8,000 5,000 2,500 2,500 2,000 1,200 48,912 12,000 11,750 8,500 49,364 7,720 250 250 - 500 - 200 15,345 3,000 5,000 200 8,000 5,000 2,500 2,500 2,000 1,200 50,000 12,000 11,750 8,500 57,912 - - 75,000 60,000 75,000 60,000 6,475 878,348 65,000 36,500 1,200 9,500 6,350 $ $ $ $ $ $ $ $ $ 857,409 22,200 35,000 1,200 6,500 1,000 500 500 20,000 500 22,000 -

Pensacola Downtown Improvement Board Operational Budget FY2021/22 6010 - Sales Tax Interest 6011 - Market App Program Fee 6012 - Market Security Palafox Market Expense Year Total FY2021/22 Year Total FY2021/22 Plan Revised $ $ $ $ 5,000 1,500 6,600 100,000 $ $ $ $ - 1,500 6,600 149,150 7000 - Ambassador Program Labor $ 159,391 $ 140,961 $ $ $ $ $ 159,391 53,299 3,500 $ $ $ $ $ 140,961 53,299 3,500 Ambassador Program Expense 3001- Republic - Compactor Service 3004 - Security 3007 - Compactor Electric Compactor Expense 811 811 57,610 57,610 DIB Operating Expense $ 1,174,410 $ 1,226,069 FY2021-2022 1,174,410 1,174,410 FY2021-2022 1,226,068 1,226,069 Tot Revenues Tot Expenses Tot Variance % of budget $ $ $ $ $ $ 0 (0) 0% 0%

2nd QTR 2021/22 Executive Director Accomplishments: Finalized contract with Spotless Logistics and closed out account with StreetsPlus. Saw a successful transition with no lapse in service Presented plan to DIB Board and City to install permanent bathrooms at the Palafox Market. City Council to vote in May 2022 on city funding of the project Polled downtown merchants about the city s pilot program of bird/veo scooters. At the direction of the board sent the city a list of request on changes to be made on the pilot program. City has since adjusted the program and evaluating pilot program through summer 2022 Presented DIBs 2023/24 goals to Urban Core Development Board Began initial prep work for Friends of Downtown Repast Dinner by securing chefs and venue. Also worked with UWF Historic Trust to bring San Carlos exhibit to the event. Meet with city staff and representative from Americans 1st Settlement Trail to walk trail and discuss logistics of roll out of the trail in summer of 2022 Attended FooFoo Fest kickoff meeting and submitted letter of intent on behalf of Friends of DT. Held a DT Merchant Townhall with business owners and city staff to go over how event permitting is handled regarding closing down streets in the downtown core. Gathered feedback and at the direction of the board sent a letter to the city requesting changes be made to the event permitting process. Met with local doctor to discuss bringing new project to downtown that mirror mice on main in Greensville, SC. Attended city s homeless task force meeting. Met with city staff to discuss a process of clearing mardi gras beads out of trees post parades. Met with new property/business owner of Handle Bar to discuss what services could be provided to the location from DIB as they gear to open in summer 2022

Met with Trudi Nichols from city to discuss what needs business owners might need in regards to updating technology from the city. At the direction of the board opened up a money market account with synovus to hold excess funding on hand. Attended CivicCon Quality of Life survey results. Presented to several service organizations on the DIB

Estimated Annual DIB Savings 2020/21 $ 102,237 $ 40,000 $ 6,000 $ 16,850 $ 2,000 $ 3,960 $ 4,836 $ 1,222 2021/22 $ 82,172 $ 35,000 $ $ $ $ $ $ Annual Savings $ $ $ $ $ $ $ $ $ Salaries, Benefits, Taxes Palafox Market Management Board Meetings Insurance Workers Compensation Verizon Cox App River Total Annual Savings 20,065 5,000 6,000 9,130 1,489 1,764 960 263 44,671 - 7,720 511 2,196 3,876 959