Drug and Alcohol Testing Requirements for FTA Programs
Explore drug and alcohol testing trends, regulations, reporting requirements, and FAQs for FTA grantees. Learn how to calculate the number of covered employees subject to testing.
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Drug and Alcohol Testing Trends: MIS Reporting Michael Redington US DOT Volpe Center FTA Drug and Alcohol Program National Conference May 13, 2021
Speaker Michael Redington US DOT Volpe Center, Cambridge, MA 2
Regulations 49 CFR Part 655.72: Annually prepare and maintain summary Submit when requested (March 15th) Recipient must: Be responsible Ensure accuracy Ensure timeliness For each report submitted (Employer, Contractor, Third Party, Consortium, Joint Enterprise) 49 CFR PART 40.26: Use form in Appendix of Part 40 3
Notification Notification Letter to FTA Grantees: Late December Attention: Certifying Official Username & Password Instructions Link to DAMIS (http://damis.dot.gov) Contractors and subrecipients Where to find instructions & assistance 4
FAQs For what time period do I report? What if my fiscal year is not the calendar year? What if we ran service for only a portion of the year? Does the username & password change? How do my contractors and subrecipients receive their usernames & passwords? Who is the Certifying Official? 5
FAQs Do I report all drug & alcohol test results for the CY? Do I report all DOT drug & alcohol test results for the CY? Two of my contractors are in the same random pool, can I submit one MIS report? I am the FTA Grantee, but have no FTA D&A Program do I submit? Do I report a pre-employment test when the applicant was not hired? 6
Number of Covered Employees (Employees Subject to Testing) HOW TO CALCULATE 7
Calculate: Number of Covered Employees (Employees Subject to Testing) Average number of FTA-covered employees in your random testing pool(s), at the time of the random selection: Example using quarterly random selections 1st Quarter = 27 2nd Quarter = 25 3rd Quarter = 34 4th Quarter = 34 TOTAL = 120 FTA-Covered Employees / 4 Quarters = 30 30 = Total Number of Employees in All Categories 8
DAMIS https://damis.dot.gov Logging in No math required Totals (left-most column) Entering zeroes Warnings messages Error messages How to submit 9
FAQs II How do I report if a CCF is checked FMCSA, but should be FTA? What if all my CCFs are incorrectly checked FMCSA? What do I report if an employee was randomly selected, but not tested? How do I report that a contractor started mid-year? How do I calculate the number of random tests? 10
FAQs II What if the MRO cancelled a test and required a recollection? Where is an employee counted if they work as RVO and Dispatcher? What if an employee is part-time? 11
General Reporting Rules Report what actually happened: If incorrectly conducted a non-DOT test and did not upgrade Do not report it Report the final result. Do not double report any test result. Do not report same test result to multiple DOT agencies. 12
Compile Data for MIS Results come from ATF, CCF and MRO Results: Do not use semi-annual lab report Certifying/Company Official is Responsible: Ensure accuracy TPA may complete report Company Official must certify it. 13
Common Errors Do not list Consortium or TPA Submit contractor data under Grantee when Grantee is a pass- through Report non-events as cancelled tests Include FMCSA tests results on FTA report Do not report all safety-sensitive contractors Submit late 14
Uses of Data Determine compliance with 49 CFR Part 655 Determine FTA annual random minimum testing rates DOT Public Drug and Alcohol Testing Database Https://www.Transportation.Gov/odapc/dot_agency_mis_data Audit determination, scheduling and logistics Identify trends of drug and alcohol use in transit Assist in determining training needs Newsletter articles, technical assistance tools, etc. 15
Random Drug Positive Rate (2013 - 2020) 1.17% 1.16% 1.08% 1.06% 0.96% 0.90% 0.89% 0.86% 2013 2014 2015 2016 2017 2018 2019 2020 16
Positive Rate (All Drug Test Types) 3.00% 2.50% 2.40% 2.16% 2.11% 2.00% 1.92% 1.84% 1.78% 1.74% 1.50% 1.55% 1.00% 0.50% 0.00% 2013 2014 2015 2016 2017 2018 2019 2020 17
THC Verified Positives 3,930 3,309 3,244 2,784 2,773 2,645 2,348 2,063 2013 2014 2015 2016 2017 2018 2019 2020 18
OPIATE/OPIOID VERIFIED POSITIVES 450 384 382 400 350 300 231 250 200 150 114 101 97 97 82 100 50 0 2013 2014 2015 2016 2017 2018 2019 2020 19
20 2019/2020 Random Drug Positive Rate - FTA Regions = 2020 0.85% 10 0.91% 0.96% = 2019 9 1.14% 1.68% 8 1.79% 0.83% 7 1.61% 1.23% 6 1.47% 1.63% 5 1.44% 1.22% 4 1.18% 1.28% 3 1.57% 0.58% 2 0.52% 0.78% 1 1.25% 0.00% 0.20% 0.40% 0.60% 0.80% 1.00% 1.20% 1.40% 1.60% 1.80% 2.00% 20
Questions Michael Redington US DOT Volpe Center 617-494-2197 michael.redington@dot.gov FTA Drug and Alcohol Hotline 617-494-6336 fta.damis@dot.gov 21
