E-Rate Process Step Five: Post-Commitment and Invoicing
Learn about the important steps after receiving a commitment in the E-Rate process, including bid evaluations, service substitutions, SPIN changes, Form 500 submissions, and the invoicing process. Understand when and where to make these changes to ensure compliance and successful reimbursement.
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Presentation Transcript
E-RATE PROCESS STEP FIVE POST COMMITMENT AND INVOICING
POST COMM AND INVOICING BID EVALS 470 471 Form 486 FRN PIA/ FCDL MTM/ TARIFF DISCOUNT CONTRACT LEGALLY BINDING AGREEMENT RAL RFP
Service Substitutions WHY: After the receipt of an FCDL, a change needs to be made to the products and services listed in the 471. Example 1: On a Cat2 FRN line- item, during installation, a vendor substitutes an approved Cisco Catalyst 2960S 24 GigE PoE 370W, 2 x 10G SFP+ LAN Base switch for a Catalyst 2960S-24TS-S Switch WHEN: You should submit your service substitution requests after you receive a FCC Form 471 Receipt Acknowledgment Letter (RAL) and before the last date to receive service. Example 2: Prior to installation, the applicant requests to substitute a network switch for a network router. 1. Same functionality 2. Stay in scope 3. Doesn t violate contract 4. No increase in percentage of ineligible services or functions Service Sub WHERE: Applicants must submit service substitution requests in the E-rate Productivity Center (EPC).
SPIN Changes WHY: In certain situations, applicants and service providers can request a change of the Service Provider Identification Number (SPIN). WHEN: Prior to filing for reimbursement. Corrective: The applicant or USAC made a data entry error on a 471. A merger or acquisition Other instances when the SPIN indicated on the FCC Form 471 changed when you did not initiate the change. WHERE: Applicants must submit SPIN Changes requests in the E-rate Productivity Center (EPC). Operational: A request to change the actual service provider associated with an FRN. Is the result of a deliberate decision by the applicant. Due to contract violation. Must be allowable under the contract. SPIN Change
Form 500 WHY: Is used to submit changes to funding requests after USAC has issued commitments for those requests. To adjust the funding year service start date reported on a previously filed FCC Form 486; To adjust the contract expiration date listed on the FCC Form 471; To cancel a Funding Request Number (FRN); To reduce the amount of an FRN; To request a service delivery extension for non-recurring services; or To notify USAC of an equipment transfer resulting from the closure of the location where the equipment was originally installed. WHEN: The FCC Form 500 cannot be filed until USAC has issued a Funding Commitment Decision Letter (FCDL) for the FRN. WHERE: Must be filed online in the E-rate Productivity Center (EPC). Form 500
INVOICING After USAC has processed an FCC Form 486 the applicant or service provider can begin the process of invoicing USAC for the discount share of the approved eligible services. vs SPI/BEAR Form 472 Form 474 Billed Entity Applicant Reimbursement (BEAR) Service Provider Invoicing (SPI)
BID EVALS 470 471 Form 500 Form 486 FRN PIA/ FCDL SPI/ BEAR SPIN Change MTM/ TARIFF DISCOUNT CONTRACT Service Sub LEGALLY BINDING AGREEMENT RAL RFP
