E-Rate Program Process Step Four: FCC Form 471 and Program Integrity Assurance

E-RATE PROCESS STEP FOUR FCC FORM 471 AND PROGRAM INTEGRITY ASSURANCE

FORM 471 AND PIA BID EVALS 470 MTM/ TARIFF CONTRACT LEGALLY BINDING AGREEMENT RFP

FORM 471 AND PIA To apply for E-rate Program discounts, applicants must file an FCC Form 471 to provide USAC with information about the services or equipment you are requesting and the entities that will receive the services or equipment. 471

FORM 471 AND PIA 471 NAME PRIMAY CONTACT HOLIDAY CONTACT 471 RELATED ENTITIES NSLP DATA CEP PERCENTAGE SQUARE FOOTAGE CONTRACT / MTM / TARIFF SERVICE TYPE COST RECIPIENTS OF SERVICE

FORM 471 AND PIA ENTITY PROFILES Entity type Address Total student Count NSLP Rural/Urban Is this school part of a district? Square foot Main library? State school code State LEA code NCES Public State Code Alternative discount method? Part-time students Peak part time CEP DISCOUNT DISCOUNT

FORM 471 AND PIA ENTITY PROFILES

FORM 471 AND PIA ENTITY PROFILES

FORM 471 AND PIA ENTITY PROFILES Part-time students count towards Cat 2 budget A number must be entered into part time fields, Rural/Urban status, and discount method to complete your entity profile Must be completed prior to end of administration window CEP is PRE multiplier Some districts operate with a district CEP percentage CEP percent does not change for at least four years. If percent increases, you may use higher percentage. If lower, you may use the original percent

FORM 471 AND PIA ENTITY PROFILES Total Population CEP Percentage CEP with 1.6 Multiplier 127570 BRADFORD 34865 BRADFORD-UNION TECHNICAL CENTER 0 78.73% 0 127570 BRADFORD 16020459 RAINBOW CENTER 78 78.73% 98 127570 BRADFORD 34867 BRADFORD HIGH SCHOOL 806 78.73% 1015 127570 BRADFORD 34866 BRADFORD MIDDLE SCHOOL 670 78.73% 844 127570 BRADFORD 35724 BROOKER ELEMENTARY SCHOOL 125 78.73% 158 127570 127570 BRADFORD BRADFORD 34793 34869 LAWTEY ELEMENTARY SCHOOL SOUTHSIDE ELEMENTARY SCHOOL 227 580 78.73% 78.73% 286 731 127570 BRADFORD 34773 HAMPTON ELEMENTARY SCHOOL 248 78.73% 312 127570 BRADFORD 34863 STARKE ELEMENTARY SCHOOL 549 78.73% 692

FORM 471 AND PIA VIABLE DATA SOURCES NSLP Participation Community Eligibility Provision (CEP) Survey Financial Aid forms State Agency Valid file Official State Agency Reports Confirmation from State Agency staff*

FORM 471 AND PIA ALTERNATIVE METHODS SURVEY Must be sent to all families whose children attend the school Must, at a minimum, contain the following information: Name of family and students Size of the family Income level of the family Results cannot be older than two years before the start of the funding year May not extrapolate/estimate results

FORM 471 AND PIA ALTERNATIVE METHODS SURVEY Existing Sources e.g. need-based tuition assistance SNAP, TANF, etc. Provision 1, 2 or 3 Schools Schools must be able to produce documentation e.g. copies of its site application, approval letter from its state to participate in that provision, base year statistics, and the state letter approving an extension

FORM 471 AND PIA FUNDING REQUEST (FRN) FRN LINE-ITEM Total monthly cost Eligible cost Monthly quantity One-time cost Recipients of service Internal connection type Installation included Type of product Make/ model Lease or non-purchase Quantity Contract Data Name SPIN 470 Start/End dates Renewals Total months FRN Nickname Copy from previous year Narrative Function Type FRN

FORM 471 AND PIA Before you file After you file Check your application for errors. Check your application for errors. If you find a minor error, you may file a RAL (Receipt Acknowledgement Letter). If you find an error, will need to file an appeal, service substitution, or SPIN Change. RAL

Program Integrity Assurance (PIA) PIA/ FCDL

Program Integrity Assurance (PIA) 1. Give the reviewer exactly what they are asking for. No more. No less. 2. Respond in time. 3. Ask for extensions. 4. Contact us after every intent to deny.

Program Integrity Assurance (PIA) DR1:Applicant has not provided sufficient documentation needed to determine the eligibility of the following item(s): contract for Local/Long Distance Service DR1:Applicant has not provided sufficient documentation needed to determine the eligibility of the following item(s): Copper Cable Modem at 100 Mbps DR1:Applicant has not provided sufficient documentation needed to determine the eligibility of the following item(s): Internet Access for $1,000 per month_ no vendor supporting document. DR1:Applicant has not provided sufficient documentation needed to determine the eligibility of the following item(s): vendor documentation including cost associated with taxes and surcharges. DR1:Documentation provided demonstrates that the price of the eligible products and services was not the primary factor in bid evaluation and the vendor selection. Specifically, vendor evaluation documentation provided specific to bids received in response to the establishing FCC Form 470 cited for the FRN, Funding Year 2017 FCC Form 470# 170050331, does not clearly establish that price of E-rate eligible goods and services was the primary vendor evaluation consideration. In your response it was stated that price was the sole consideration in the evaluation process. However, vendor evaluation documentation provided indicates that the price evaluation included services ineligible for E-rate support. Additionally, multiple vendors were awarded service, not just the sole vendor determined to offer the lowest price for E-rate eligible goods and services. FCC Rules require that applicants consider all bids submitted and select the most cost-effective bid for services or equipment, with price of the eligible products and services being the primary factor considered. Since you did not meet this requirement, this FRN is denied.|| DR2:The FRN is denied for failure to advise bidders that a RFP was issued. A RFP was issued but the referenced FCC Form 470, FCC Form 470# 170050331, did not specifically indicate that there was an RFP issued in association with the Form 470.

Program Integrity Assurance (PIA) DR1:The Category Two budget for BEN 34840 is $94,520.33. Your total requested Category Two pre-discount funding amount for BEN 34840 exceeds this entity s Category Two Budget by: $35,838.64. This funding request is being denied because you have not authorized sufficient modifications to the Category Two funding requests to bring this BEN within its allowable Category Two budget. DR1:The FRN is denied because the applicant failed to respond to the Administrator's Selective Review Information Request. You did not provide any documentation to determine if the entity met Program rules for competitive bidding and the FCC Form 471 Certifications. DR1:The FRN is denied for failure to advise bidders that a RFP was issued. A RFP was issued but the referenced FCC Form 470 advised potential bidders that no RFP existed.||DR2:Documentation provided demonstrates that the price of the eligible products and services was not the primary factor in bid evaluation and the vendor selection. Specifically, vendor evaluation documentation provided specific to bids received in response to the establishing FCC Form 470 cited for the FRN, Funding Year 2017 FCC Form 470# 170050775, shows that the evaluated price listed for the vendor selected, United Data Technologies, was not the lowest evaluated price of all bids received. In your response it was stated that price was the sole consideration in the evaluation process. However, you failed to choose the vendor with the lowest evaluated price during your evaluation of bids received in response to the establishing Form 470. FCC Rules require that applicants consider all bids submitted and select the most cost-effective bid for services or equipment, with price of the eligible products and services being the primary factor considered. Since you did not meet this requirement, this FRN is denied. DR1:Thirty percent or more of this FRN includes a request for Anti-Virus software BIT Defender - Anti-virus software, which is an ineligible product(s) or service(s) based on Program rules, which is an ineligible use based on Program rules}. DR1:You have not provided sufficient documentation to determine whether the entities on your FCC Form 471 Application are eligible to receive funding for the additional E-rate eligible services requested in the 2nd FY 2017 application window per the FCC Order FCC 17-139. You did not provide a certification if your entities are directly or indirectly impacted. As a result, the FRN is denied.|| DR2:Applicant has not provided sufficient documentation needed to determine the eligibility of the following item(s): SPIN, vendor documentation and make/model of equipment, products and services being requested.

FORM 471 AND PIA 3RD PARTY VALIDATION WHEN USING ALTERNATIVE DISCOUNT METHODS, PIA MAY ASK FOR 3RDPARTY VALIDATION TO SUPPORT YOUR DISCOUNT CALCULATED IN EPC. Discount Calculation New School Valid Head Start New Libraries outlets Total Student Eligible for NSLP School Closing Kiosks and bookmobiles

FORM 471 AND PIA 3RD PARTY VALIDATION TO VALIDATE: Send email to erateassist@dms.myflorida.com with: Narrative explaining exactly what data needs to be validated Copy/screen of PIA inquiry PIA deadline Supporting documentation

Funding Commitment Decision (FCDL) WHAT S NEXT? 1. Review the FCDL data for errors 2. Review CIPA compliance requirements. 3. File Form 486 4. Confirm with vendor your invoicing mode (in writing). Form 486