eB MINUTE
Comprehensive guide discussing the three preferred reason codes for PCOs and detailing the reason codes that should never be used, along with a list of rarely used reason codes and a reminder for eBuilder administrators. Project Managers and Directors are advised to review and correct reason codes on PCOs for accuracy. Contact e-builder group for assistance.
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Presentation Transcript
eB MINUTE December 2021 Modified per the discussion that took place in the PMPD zoom meeting on 12/15/2021
Preferred PCO Reason Codes Only Three Reason Codes Expected To Be Used For All PCOs: Error / Omission Program Add/Change Unforeseen Condition Project Managers and Project Directors should be reviewing the selected reason code on all PCOs to verify or correct so that the appropriate reason code is used
Never Used PCO Reason Codes Do not use these reason codes for PCOs: Amendment (Not for Construction Contracts) Other (Administrators only) PO Change (Purchase Orders only not Construction Contracts) SOV Breakout (Schedule of Values process only) Value Engineering (Post Bid Activity not after Contract Award)
Rarely Used PCO Reason Codes These reason codes may be used on rare occasions, special circumstances, or GMC Contracts - Consult your Director and/or Contracts Office first Allowance Adjustment (Only when change to an Existing Allowance) GMC Contingency (Only GMC Contingency Use) Retention Reduction (Used toReduce the % of Retainage held on entire contract) Savings/Settlement (Only for Shared Savings at end of project - typically GMC) Time Extension (Only for No Cost Time Extension - typically Campus Let) *Code Modification (AHJ Directed Modifications) *Post-presentation edit
eBuilder Reminder eB administrators will need to make the corrections on completed PCOs, where do not use reason codes have been used. We will be contracting Project Managers in the new year to request assistance with identifying the correct/preferred reason codes. Contact us by our group email address: e-buildergroup@cornell.edu
