Education Payroll Processing & Reporting Q&A Session Overview
Explore the user acceptance testing process, important project updates, and timelines for payroll processing in higher education institutions. Learn about security forms, ACA important dates, and more. Stay informed about upcoming events and key dates related to payroll processing.
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Presentation Transcript
0 Higher Education Payroll Processing & Reporting Jan 2016 Q & A SESSION DECEMBER 2, 2015
Session Overview 1 Project Update User Acceptance Testing Important Dates ACA Important Dates Security Forms Open Forum
Project Update 2 User Acceptance Testing Extended to 12/4/2015 Next Steps User Acceptance Testing Signoff Survey OMES Cutover 12/1-12/10/2015 Ayana.Wilkins@omes.ok.gov
User Acceptance Testing 3 Timeline 10/26-12/4/2015 PFT and 500 Misc Files Uploaded Ayana.Wilkins@omes.ok.gov
User Acceptance Testing 4 Agencies that have successfully submitted files through the system, but have made changes after the creation of the file should produce and submit another file to ensure that changes made did not affect the final product. programming
User Acceptance Testing 5 Agencies that are storing banking data on the OST system and have submitted files that are not representative of all of their actual payment types (Direct Deposit; A & E, and Paper; P), should submit a file that does represent all payment types that will be processed to ensure that all setup is complete and banking data properly pulls into the payment.
User Acceptance Testing 6 If you submitted a payroll and expected 200 direct deposits and 25 paper checks, and did not get those actual results, you must determine why the differences occurred. If it was caused by a programming problem, you should submit another file after corrections are made.
User Acceptance Testing 7 On Thursday, December 3, OMES/DCAR will prepare and submit to Regents a project status for all institutions. This will be submitted to Regents as an update and to allow for additional follow-up.
User Acceptance Testing - Findings 8 PFT File: Invalid Departments 500 MISC File: No zero dollar amounts No characters with accent marks Participant IDs must match banking system
Important Dates Reminder 9 November 30(PAST DUE) 301JE security forms December 4 Final direct deposit load files due December 10 GO LIVE January 2, 2016 Employee mass termination Ayana.Wilkins@omes.ok.gov
ACA Important Dates Reminder 10 December 4 (extended) ACA test files for testing formats December 7 File with employees requiring a 1095-C is due from institutions (Axxx00.HIED.ACALIST.E000001T.RECD) December 11 File with multiple agency/institution employees due to institutions(A010_ACAmult_xxxxxxx.txt ) December 18 File due from institutions on multiple agency/institution employees that OMES will print combined 1095-C form File due from institutions on other employees if institution wants OMES to print 1095-C forms (same file) (Axxx00.HIED.ACAMULT.E000001T.RECD)
ACA Important Dates Reminder 11 January 11 18, 2016 OMES to print 1095-C forms for state agencies, multiple agency/institution employees, and other institution employees as requested February 19, 2016 IRS file for 1095-C reporting due from institutions Employee counts for authoritative 1094-C due from institutions
Security Forms 12 November 16(PAST DUE DATE) ACES and Participant Maintenance OST security forms 301 Form Required Notification sent 11/18 Higher Ed Payroll Load Role Required for PS Financials production access Training REQUIRED 11/3 Training Attendees(Can provide In-House Training) User Acceptance Testers(Can provide In-House Training) In-House Training validated by HE Security Representative
Open Forum 13
Questions? 14 Ayana.Wilkins@omes.ok.gov
Next Session 15 December 9 from 2- 5 pm ACA Update: Vendor File employee payments
Closing 16 Roll Call http://www.ok.gov/cio/Customer_Portal/ Business_Application_Services_Essentials/ Financials/Financials_News.html
