Effective Asset Management Strategies for Departmental Property
Explore the efficient management of departmental property assets through the classification, handling, and transfer processes outlined in the provided content. Learn about controlled assets, capital assets, preliminary asset creation, and common issues faced in updating asset information. Discover how departments can navigate credit card and non-PO purchases to maintain accurate asset records.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Preliminary Assets and Transfer Departmental Property (TDP) Financial Management Operations Property Management July 12, 2023
Asset Classifications Controlled Assets: High risk and required to be monitored by the State Cost $500.00 - $4,999.99 and useful life > 1 year Examples: computer, TV, projector, tablet Guns, drones, art, trailers and vehicles are controlled at $0.00 - $4,999.99
Asset Classifications Capital Assets: Equipment costing $5,000+ and useful life > 1 year Examples: vehicle, microscope, centrifuge Shipping is included in the cost of the asset Maintenance & Support contracts are not capitalized with asset
Preliminary Assets Commodity code prompts AggieBuy process to create at PO approval Can be updated by department until asset is approved by Property Management Important Department Updates: Serial Number Building Number Room Number Description
Preliminary Assets Common issues updating: User Access - Access & Security (FD-805) Department not setup to accept assets
Preliminary Assets Common issues updating: Preliminary Only Canopy No FAMIS Delete Y Building Campus Code
Preliminary Assets Credit card or non-PO purchases require department to create preliminary asset Instructions on fmo.tamu.edu/property/ P-Card Preliminary Asset Creation
Preliminary Assets Working Example: Create preliminary asset
Transfer Departmental Property (TDP) Outstanding TDPs Any transfers that are not completed by September 7 will be dropped from the system and will have to be re-entered in the new fiscal year Destination Department must accept transfer or the asset(s) will not be removed from Source Department inventory Cancel any TDPs for items no longer going to surplus
Transfer Departmental Property (TDP) Outstanding TDPs Review TDPs submitted by your department Canopy: Routing > Global Queue Campus Form: TDP Dept
Transfer Departmental Property (TDP) Outstanding TDPs Routing Status In Dept Rt Pending Source or Destination Dept Approval Recalled Revise & Reroute or Cancel Rejected Revise & Reroute or Cancel Cancelled No Action Needed / TDP Cancelled Final No Action Needed / TDP Fully Routed
Transfer Departmental Property (TDP) TDP Tips: Search by last 10 digits of Asset Number Do not include CC or 11S in front of asset number SRS Y SRS assets should be placed on their own TDP Split Funded Assets Transfer to campus code who will be responsible for maintenance and upkeep of asset
Transfer Departmental Property (TDP) TDP Tips: Make sure E-Office is updated for Dept so TDP will route to appropriate approvers/signers If an approver is on an E-Office, but not an APO/Dept Head or DPC, make sure there is a DSA on file. TDP will be held until DSA is complete or rejected for an approver with Property authority to approve
Transfer Departmental Property (TDP) Working Examples: Create TDP Dept to Dept (in same CC) Cross Campus Surplus Computer hard drive requirements Accept TDP Correcting Rejected TDP
Contact Us: property@tamu.edu
![Property Settlements in Family Law: Case Study of Stamatou & Stamatou [2022] FedCFamC1F 241](/thumb/63303/property-settlements-in-family-law-case-study-of-stamatou-stamatou-2022-fedcfamc1f-241.jpg)
