Effective Data Reporting Best Practices for School Year Insights

Data Reporting: Data Reporting: Best Best Practices Practices 2024 2024- -2025 2025 School Year School Year Adam Mueller Team Trainer Customer Services Team

Tips and Best Practices Agenda Tips and Best Practices Agenda Current and Prior Year/s Data Data Errata Contact Information Reporting Expectations and Collaboration Data Teams Help Tickets Data Privacy Data Flow Basics

Confirm Contact Information Confirm Contact Information Users can add and update contact information in WISEdata. On your first log-in of the school year (August), you will be asked to enter your contact info. Top-Right Corner Agency Contacts Both Primary and Secondary Contacts are required for each agency and must be updated each year. Generic contacts are optional. It s important to make sure the contact information at your LEA is up-to- date throughout the school year.

Reporting Expectations as Collaboration Reporting Expectations as Collaboration Who is responsible for reporting what data in your LEA? Based on the contract or agreement, be aware of who is responsible for reporting which pieces of data for a student to the WISEdata Portal. Some data scenarios can be tricky! We are here to help! Additional guidance for uncommon scenarios can be found on the Reporting Uncommon WISEdata Situations index.

Cross Agency Collaboration Cross Agency Collaboration It is important to work together. We are all on the same team, whether working with DPI or another district, we all have the same goal: To help the students and staff by reporting the most accurate data about them.

Data Teams Data Teams Insight and Expertise Data Leads Involvement Help with Data Submission Review and Issue Resolution Ongoing meetings to review, discuss data, and correct errors

Current Year Data to Focus On Current Year Data to Focus On 2024-25: Student Enrollments Student Demographics TFS Counts Oct 1 Counts Special Education records Additionally, you can see the data elements collected in each Snapshot Collection under the Annual WISEdata Snapshot and Collections section of the WISEdata Annual Tasks Checklist as well as the Snapshot Preparation Guidance webpage.

Prior Years Data to Focus On Prior Year s Data to Focus On 2023-24: Year-End data, including: Student Enrollment exit data Exit dates Exit types Diploma information Special Education record exits Attendance Discipline: Warning 6751, acknowledge if correct Roster and Program data, such as: CTE and World Language Use the month of August as a soft deadline for having your prior school year data cleaned up.

Second Prior Years Data to Focus On Second Prior Year s Data to Focus On 2022-23: Only open to: Resolve any outstanding full-term dropouts from this school year. Ignore all other validation messages besides those pertaining to dropouts and/or student enrollment exit data. Additionally, you can see the data elements collected in each Snapshot Collection under the Annual WISEdata Snapshot and Collections section of the WISEdata Annual Tasks Checklist.

What to Focus on Each Year? What to Focus on Each Year? 2024-25 2023-24: Year End Data 2022-23 Student Enrollments Attendance Resolve: Student Enrollment exit data Any outstanding full- term dropouts from this Student Demographics Discipline school year TFS Counts Programs data exit dates Ignore: All other validation messages not dealing exit types Oct 1 Counts Roster with: Special Education records Special Education record exits diploma information dropouts &/or student enrollment data WISEdata Annual Tasks Checklist webpage: Annual WISEdata Snapshot and Collections section Data Teams: special focus on specific data topics, collaboration, accountability

Data Errata Data Errata Snapshot data cannot be corrected after it is captured and publicly reported. If you notice any data that has already been captured and reported in prior years is incorrect, you can submit a Data Errata Letter.

Help Tickets Help Tickets District and Private School: Not required but very helpful to include Visit Help Ticket Tips webpage for more details.

Data Privacy Data Privacy Student Data Privacy Webpage series: Gets great feedback reviews! https://dpi.wi.gov/wise/data-privacy Student/Personally Identifiable Information (S/PII) When communicating outside a secure application/network do not include student names and WISEid s together. PII list of Examples.pdf (wi.gov)

Data Flow Data Flow Data Entry Validation Review WISEdata Portal Submission LEAs push data from their SIS to the WISEdata Portal for validation. Data Warehouse Accountability Report Card is pulled from the WISEdash for Districts. Once the data is submitted correctly, it will flow into the data warehouse, also known as WISEdash for Districts. LEAs (school/district) collect student data and enter into the local SIS. LEAs monitor and review the errors and warnings and make any necessary corrections in their SIS. WISEdash Extracts are also available in WISEdata Portal for Choice schools.

WISEdata Demo WISEdata Demo Let s jump into WISEdata and look at: Monitoring your data flow on the WISEdata Portal Home screen Expected Transfers Resources tab

WISEdata Pop Quiz WISEdata Pop Quiz WISEdata Pop Quiz: 1. Can you correct or modify data directly in the WISEdata application? No. All corrections must be done in your student information system (SIS). 2. Can DPI do this for you? No. Only the LEA can adjust their data. DPI has view only access.

Q&A for Best Practices Q&A for Best Practices