Effective Email Writing and Formatting Tips
Learn how to improve the formatting of your emails with practical examples and revisions. Enhance the structure and clarity of your email communication to ensure effective messaging. Check out the before and after samples to see the impact of proper formatting on email content.
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Presentation Transcript
WRITING AND REVISING EMAIL https://englishwithjennifer.wordpress.com/
Set A. Improve the formatting of each message.
1 Subject: Form due May 28 Hello Maddie. As I mentioned over the phone, there is a 2-page form to fill out. I am sending the form in two formats. Some have trouble with Excel, so I am also sending a PDF. Let me know if you have any questions. Regards, Thomas
Revised email Hello Maddie, As I mentioned over the phone, there is a 2-page form to fill out. I am sending the form in two formats. Some have trouble with Excel, so I am also sending a PDF. Let me know if you have any questions. Regards, Thomas
2 Subject: Homework Hi Jennifer - I m submitting part of my homework today my writing assignment is attached. I ll send my recording over the weekend hope you have a great one! Best Carla
Revised email Hi Jennifer, I m submitting part of my homework today. My writing assignment is attached. I ll send my recording over the weekend. Hope you have a great one! Best, Carla
3 Subject: Inquiry about location Hello! I would like to book a photo session! I need new photos for my website and work- related materials, it would be ideal to have the photos taken in my home office. Do you only do portrait work in your studio? Can I request to have the photo session in my office? Regards! Henri
Revised email Hello, I would like to book a photo session. I need new photos for my website and work- related materials. It would be ideal to have the photos taken in my home office. Do you only do portrait work in your studio? Can I request to have the photo session in my office? Regards, Henri
4 Subject: Confirmation of booking Yesterday I booked a massage through your website, i got confirmation of my payment, but I didn t receive confirmation of my booking with the day and time, is that going to be emailed to me? Thanks, Julia.
Revised email Hello, Yesterday I booked a massage through your website. I got confirmation of my payment, but I didn t receive confirmation of my booking with the day and time. Is that going to be emailed to me? Thanks, Julia OR: Thanks. Regards, Julia
Set B. Improve the wording in each message. Make it more polite.
5 Subject: 4th grade math Mrs. Wilkinson, Daniel has really been struggling in math this semester. He needs help, not just in school but after. Do you tutor? Do you know someone who does? Thanks a lot, Benjamin
Revised email (suggestions) Hello Mrs. Wilkinson, I wanted to reach out and discuss Daniel s performance in math. He has been struggling this semester. I believe he needs extra help. Do you offer after-school tutoring? If not, could you recommend someone who does? Thank you. Regards, Benjamin Nash
6 Subject: Month-end reminder Hi to all! We re approaching the end of the month super fast. Get your paperwork in order. Reach out with questions or anything. T
Revised email (suggestions) Hi everyone, Just a reminder that we are fast approaching the end of the month. Please get your paperwork in order. Feel free to reach out with questions or concerns. Best, Terry
7 Subject: Carpool Hey! Lots of driving for these soccer games. Carpool, anyone? Stephanie
Revised email (suggestions) Hi everyone, There sure is a lot of driving for these soccer games. Would anyone care to carpool? Please let me know. Best, Stephanie
8 Subject: Invoice vs. PO Katya, Items on one invoice don t match up with the PO. What s best? Contact the vendor and get a corrected PO? Nelson
Revised email (suggestions) Hi Katya, Items on one invoice don t match the PO. What s the best course of action? Should I contact the vendor and request a corrected PO? Please advise. Thanks, Nelson
