Learn about essential event protocol tips including understanding the significance of protocols, fostering fellowship and hospitality, crafting meeting agendas, sending out invitations, handling gifts, setting up room layouts, displaying flags respectfully, managing head tables, organizing receiving lines, and mastering the art of introductions for various occasions.
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WHAT IS PROTOCOL? 2 A formal way to show courtesy toward others Institutional rules of etiquette From Greek the first glue to hold society together
FELLOWSHIP & HOSPITALITY 3 To make all your friends feel that there is something in them Put yourself in your guests shoes Communicate: Expectations, attire, hosts
MEETING AGENDAS 4 Attendance Minutes Agenda; time, intros, parliamentary rules
INVITATIONS 5 What is going to happen? Where is it going to happen? When is it going to happen? Why is it happening? R.S.V.P.
GIFTS 6 Thank-yous Respectful Inexpensive Easy to unwrap
ROOM LAYOUT 7 Theater, classroom, conference Audio-visual and technical
FLAG DISPLAY 8 At no time should the flag of an outside nation be given the position of superior prominence On speaker s right (speaker podium) On audience right (on floor next to podium) Right if marching or standing
HEAD TABLE 9 Name places in advance Master of Ceremonies or presiding officer Others by rank order (to respect office
RECEIVING LINES 10 Receiving Lines; Host/ hostess, guest of honor, spouse or partner of host/ hostess, spouse or partner of guest of honor
INTRODUCTIONS 11 Introducing guest Person of higher rank is introduced to the person of lesser rank Introducing speakers Highest rank last Introducing head table Start at extreme left and move toward the center then repeat starting at the extreme right
INTRODUCTIONS 12 Other introductions Young person is introduced to an older person A man is introduced to a woman Guest is introduced to the host or hostess Person without rank is introduced to one with rank
INVOCATIONS AND TOASTS 13 Arrangements made well in advance Respect your audience Understand their culture Use non-denominational/generic prayer Toasts are for recognizing special people or honoring nations Raise a glass, make the toast, and then sip
