Effective Group Financial Management and Operational Tips
Discover essential tips for managing group finances, creating budgets, tracking expenses, and maintaining bank accounts. Learn how to ensure financial transparency and accountability within your group to promote smooth operations.
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Presentation Transcript
Managing Group Finances & Other Group Operational Tips
Bank Account Information The Expense Report Expenses Tracking Spread Sheets Creating a Budget Spread Sheets The Coordinators Document Library Tried & True s and How To s Group Manuals Website Social Media
Groups bank accounts are administered and maintained by the International Resource Center Contact the Accounting department for instructions on opening your Group s Bank account 1-888-432-7899 or k@mendedhearts.org The group s checking account will include the name of the group with authorized signatories of the treasurer and at least one additional coordinator who is not related to the treasurer All transactions will be documented and sent by email to the signatories of the account. The signatories will receive a monthly statement as well It is HIGHLY recommended that any expenditures for over $100 be approved by the group leadership of at least three people. This will ensure that the group is on the same page in terms of spending..
What goes where? How do I keep track of it all? Expenses Tracking Spread Sheet. What is considered an Income? What is considered an Expense? Let s figure it out together .
Name & Address of Financial Institution_________________ Account Number____________________________________ Signatories (please print) 1. ___________ 2._____________ Group EIN Number: __________________________________
A. Balance Carried Over from Previous Year: $ _________ B. Income 1. Special Projects/Fundraisers 2. Grants 3. Private Donations 4. Interest Earned 5. Other Total Income for Fiscal Year (Jan 1 - Dec 31) C. Combined Total (Items A & B.6) $ _________ $ _________ $ _________ $ _________ $ _________ $ _________ $ _________
ANY monies given to the group, weather its from an individual, a business, from a fund raiser or ANY kind of special project.
1. General a. Group Charter Fee b. Purchase of Merchandise $ ____________ $ ____________ 2. Educational a. MLH Coordinators Training b. Other Conferences c. Care Packages & Visiting Packets d. Funding for Research e. Other Support to Others f. Newsletter/Web site g. Advocacy h. Educational Programs i. Misc. $ ____________ $ ____________ $ ____________ $ ____________ $ ____________ $ ____________ $ ____________ $ ____________ $ ____________
You MUST get a receipt for ANY spending. KEEP ALL RECEIPTS!!!!!!!! Write on the receipt what the expense was for! i.e. Dinner for MLH meeting 5/15/12 or Red folder for Care bags or Postage to mail Annual Dues to National. Be specific. If needed, write on the back of the receipt. Add donations to your Expense Tracking Excel Spread Sheet as you get them.
NEVER Reimburse ANYBODY without a receipt. If they do not have a receipt, then it will be considered a donation . Non $$ monetary $$ donations are called In Kind donations. Be sure to add them to your Expense Tracking Excel Spread Sheet as you get them.
a. Office Supplies b. Postage c. Member Events d. Misc. 4. Special Projects/Fundraisers 5. Total Expenses for Fiscal Year $_________ $_________ $ _________ $ _________ $ _________ $ _________ E. Balance on Hand at End of Fiscal Year $ _________
Expense Budget Template Income Budget Template Fundraising Budget Template
MLH Program Ideas Fundraising Ideas Marketing Your Group Tried and True Awareness Tried and True Bereavement Tried and True Welcoming New Families to MLH - PP Presentation
New Member Letter Visiting Follow Up Letter Business Card Template Thank You Card Template MLH Letterhead Template Letter to the Editor, Forming a Group PSA CHD Fact Sheet CHD Cheat Sheet CHD Issues from the Parents Perspective
New Group Development Manual Accredited Visitor Training Video (DVD) Accredited Visitor Manual Accredited Visitor Training Manual Group Structure Manual Treasurer Manual All Manuals, Tried and True s, How To s, and Spread Sheets are Available for download from the National Website and all are also on your Thumb Drive.
Basic Guidelines for connecting with the CHD Community using Facebook & Twitter
All groups should be using the Fan Page format. Keep up with what National is doing and click that Share button. Stick with only MLH and CHD business. Think of your visiting guidelines. Interact, provide support, listen to your visitors.
A Huge Awareness Resource we are missing. Connect to Facebook. Join in when National has a Twitter Party. Use Hashtags. Example: #CHD #MLH Pay attention to what National is doing and hit that ReTweet button. Use MLH in your user ID, such as @MLH_CHD
Please email Mandy Sandkuhler at Mandy.Sandkuhler@mendedhearts.org
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