Effective HR Information Management
Learn how to efficiently organize and verify information for Human Resource management, ensuring accuracy and timeliness in submissions across departments. Discover the importance of verifying data, such as work details, application forms, CVs, and more, to prevent errors and confusion. Enhance your skills in handling personnel information effectively.
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Presentation Transcript
OFFICE PRACTICE LEVEL 4 PREPARED BY : MAHLANGU MMJ
After completing this lesson, you will be able to: Organize the collation of information required for Human Resource management Obtain accurate information within agreed timeframe. Verify information against reliable sources.
Introduction We already talked about the information collated by HR department of an organization. Eg. Personnel, job description, contact of employment salary package and attendance register.
It must be indicated in the organization policy on the date(s) in which each department should submit the information. Eg. Human Resource Department information on employees leave and remuneration then Human resource will submit information to finance department. Finance Department So that they can be able to calculate an individual employees salary/wage for the specifc cycle week/month. The finance department will make necessary deductions from employees wage/salary.
The timeframe: of the submission of information to finance department will depend on the number of employees to be payed and the cycle of salary. Eg. If employees are payed on the 15thof every month Finance department: will expect human resource to submit required information of all employees on the 12thof every month, so that they can have enough time to calculate each employees salary. All information submitted to different departments must be accurate to eliminate delays and loss. That is the reason the organization have different employees position to ensure that all of them perform their duties and submit in time.
All information in different department must be verified. Eg. Human resource must verify - information on work/job, application forms, CV, attendance register, letters of recommendation from previous employer and salary journals. All this information must be 100% accurate to prevent errors and confusion. Information on CV, application form, testimonials can be verified by contacting the previous employer or references before the applicant can be employed. Information on qualifications can be verified with the institutions where training took place.
The CV, References and letters of recommendations These documents can be used to assess an applicant previous work experiences and can help the new employer to form a clear picture of the suitability of the applicant. 3.Qualifications 4. Name of references Information on the CV 1. Work history 2. Work experience
The application form 1. Medical history 2. Personal data 3. List of previous trainings 4. Criminal record Information on the application form 5. Credit references
The information on this documents must be accurate because it will assist human resource and finance department to determine the salary package and the benefits once an applicant is appointed End of lesson
