Effective Inclusive Meeting Practices for Safe Environments
Enhance meeting conduct with inclusive practices to ensure safety. Implement strategies like trained allies, guidance for conveners, DE&I promotion, and sincere actions. Contact for more information and resources.
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Presentation Transcript
Member-Shared Meeting Conduct Practices Share an Inclusive Practice that Works: Provide Trained Safe Meeting Allies High visibility program to promote a safe environment Resourced to train volunteer staff and select leaders Provide on-site response and authority for immediate action Be prepared for requests / stuff happens Need More Information? Contact: o Link to more information: https://www.agu.org/Learn-About-AGU/About- AGU/Ethics/SafeAGU o Society: AGU o Society Contact s Name: Billy Williams / bwilliams@agu.org 1
Member-Shared Meeting Conduct Practices Share an Inclusive Practice that Works: Provide Guidance for Conveners Provide important upfront pointers for conveners and moderators, such as: Inviting diverse speakers Calling on diverse questioners Know correct pronunciation of names Awareness of bullying behavior Prepare to act in case of inappropriate images Need More Information? Contact: o Link to more information: https://www.agu.org/Fall-Meeting/Pages/Chair-Guidelines o Society: AGU o Society Contact s Name: Billy Williams / bwilliams@agu.org 2
Member-Shared Meeting Conduct Practices Share an Inclusive Practice that Works: Promote a DE&I Meeting Track Assure high-profile diverse speakers Feature a DE&I Town Hall Meeting Provide DE&I-related workshops and training at meeting Provide space for DE&I related social events (receptions, etc.) Need More Information? Contact: o Link to more information: https://www.agu.org/Fall-Meeting/pages/ethics-diversity- and-inclusion-field-guide o Society: AGU o Society Contact s Name: Billy Williams / bwilliams@agu.org 3
Member-Shared Meeting Conduct Practices Share an Inclusive Practice that Works: Make Your Actions Sincere! Move beyond compliance and risk management approach Assure you have policies to back up your actions Do not make it up as you go Make DE&I an underpinning for all that you do, not just at annual meeting Need More Information? Contact: o Link to more information: https://www.agu.org/-/media/Files/Learn-About-AGU/AGU- Diversity-and-Inclusion-Strategic-Plan-2019.pdf o Society: AGU o Society Contact s Name: Billy Williams / bwilliams@agu.org 4
