Effective Inquiry Letter Writing Guidelines and Examples
Learn how to write effective inquiry letters by understanding their definition, purpose, structure, and examples of opening, sending, and closing paragraphs. Explore tips on replying to inquiry letters for better communication in business correspondence.
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Presentation Transcript
English English Correspondence Correspondence GROUP 2 : 1. Nita Dwi Yulianti 2. Linda Maulidia 3. Rini Novianti 4. Jessica Chintyawati
The definition of Inquiry Letter What is a letter of inquiry ? A letter is sent to sellers or manufacturers to get some information and detail products or services that buyers want to know. The inquiry is usually required as follows: Price list Sample of products Term of payment Term of delivery Means of transportation
The Purpose of Inquiry Letter To ask catalog and other information. Responding advertisement p osted in Newspaper, magazin es, on TV, exhibition, etc.
Heading Inside Addresss Salutation Opening Paragraph Asking Information Closing paragraph Signature Name
The Purpose of Replying to Inquiry Letter To give catalog and other information. Responding inquiry letter from customer
Opening Paragraph Opening Paragraph, exper Thank you for your letter of 5th May, 2017 requesting ab out our catalog, price list an d terms of payment. With reference to your lett er of 5th May, 2017 inquirin g about our catalog, price lis t and samples of our promot ional gifts.
Sending or Enclosing Usually contains information/ explanations desired by prospective buyers. We are sending our catalog, price list and terms of payment. We would be pleased to enclose our catalog and price list
Closing Paragraph Usually ending the letter with a sentence of hope. We look forward to receiving your first order. We look forward to receiving a trial or der from you. We hope you will find our prices and t erms are satisfactory and look forward to having you as our potential customer.
Heading Inside Address Salutation Opening Paragraph Giving information Closing Paragraph Signature
Thank you Thank you
