Effective Letter Writing: Guidelines and Tips
Learn the essential components of successful letters, including formal and informal styles, useful language for asking advice, and the importance of appropriate greetings and endings. Enhance your letter writing skills with these tips and suggestions.
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Presentation Transcript
WRITING LETTERS Some guidelines
A successful letter should consist of: an appropriate greeting (e.g. Dear Ms Crawley, Dear Sir/Madam, etc) an introductory paragraph which clearly states your reason for writing a main body in which you develop the subject and deal with the additional objectives of the letter if necessary a conclusion in which you summarise the subject, and an appropriate ending e.g. Yours faithfully/sincerely + full name, Best Wishes + first name
Style in letters: formal letters contains formal greetings and endings; formal language i.e. complex sentences, non colloquial English and advanced vocabulary; no abbreviated forms.
Style in letters: Informal letters contain: informal greeting and endings; informal language and style i.e. idioms, phrasal verbs, colloquial English and omission of pronouns (e.g. Hope to see you soon! ); abbreviated forms.
Style in letters: Semi-formal letters contain: formal greetings informal endings (Best wishes / Yours + full name) a respectful tone, depending on the relationship you have with the recipient of the letter. Also, pronouns should not be omitted and idioms should be carefully used.
Useful language when writing letters
Useful language for letters asking for advice Formal Informal I m writing to ask if you could help me with I would appreciate if you could give me some advice about I am writing to ask for your advice I would be grateful if you could offer your advice Could you possibly offer your advice I wonder if you could help me with a problem I m writing to ask for your advice / Can you give me your advice / I ve got a problem and I need your advice, etc Opening remarks I would appreciate it if you could give me your advice as soon as possible I look forward to receiving your advice It would be of great help if you could advise me What do you think I should do? / Please let me know what you think I should do / Pleas tell me what to do, etc. Closing remarks
Useful language for letters giving advice Formal Informal Thank you for your letter requesting I m writing in reply to your letter asking for advice about I hope the following advice will be of some sort of help to you I just got your letter and I think I can help you I was sorry to hear about your problem Here s what I think you should do Opening remarks Why don t you You should / ought to It would be a great idea to What you should do is How about I think you should The best advice I can give you is I strongly recommend that I would suggest that I believe the best course of action is I would advise you to You should / ought to / If I were you I would Suggestions I trust you will accept my advice I hope this will be of help I would very much like to know if this was helpful Closing remarks Hope this has helped Let me know what happens
Useful language for letters of complaint Mild Strong I am writing to complain about/regarding / on account of / because of / on the subject of I am writing to draw your attention to I am writing to you in connection with I was appalled at I want to express my strong dissatisfaction with I feel I must protest/complain about Opening remarks I insist you replace the item at once I demand a full refund I hope that I will not be forced to take further action I hope / assume that you will replace I trust the situation will improve I hope the matter will be resolved I hope we can sort this matter out amicably Closing remarks
Useful language for letters of apology Formal Informal I hope you will understand when I say that What can I say, except that I m sorry that I m so sorry if I upset you in any way I can t describe you how sorry I am and how guilty I feel I am writing to apologise for I must apologize for Pleas accept my sincerest apologies for How can I apologise enough for I must apologise profusely for Opening remarks I hope you believe me when I say how sorry I am I can t tell you how sorry I am I beg you to forgive me for There is no excuse for and I hope you will forgiv me. Once again, my sincerest apologies for I hope you will accept my apologies I hope my apologies will be /are accepted Closing remarks
Useful language for letters of application (for a job) I am writing with regard to your advertisement I am writing to apply for the post /job/ position of which I saw advertised in Opening remarks For the last/past year I have been working as For / Since I have had experience of Two years ago I was employed as I worked as before Reference to experience I would appreciate a reply at your earliest convenience Please, contact me regarding any queries you may have I enclose my CV and I would be glad to attend an interview at any time convenient for you I look forward to hearing from you in due course Closing remarks
Useful language for letters of application (for a course) Opening remarks I would like to apply for admission to the beginning I would like to be considered for I hold a certificate / degree in I am due to take examinations in I have taken / passed the examination I hold the following qualifications I have completed the following courses / degree course My degree is in English Reference to qualifications I would appreciate a reply at your earliest convenience I look forward to meeting /hearing from you Please contact me regarding any queries you may have I enclose further details of my education and qualifications to date I hope that you will consider me for entry Closing remarks
