Effective Meetings and Meeting Procedures for Student Clubs
Discover the essentials of conducting effective meetings and understanding the roles of officers in student club settings. Learn best practices for agendas, handling motions, and finding meeting resources. Access helpful tips and tools for optimizing your club gatherings and operations.
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Presentation Transcript
What could have gone better? Start and end on time, even if not everyone is there Have an agenda Be prepared Put away extraneous technology Stay on task Summarize decisions, assignments and deadlines
Quick review of the roles of officers in meetings President: Preside over meetings and develop agendas (The president never makes a motion). Vice President: Take on responsibilities of the president in their absence Secretary: Maintain a record of all Student Activities Council meetings including all motions and votes. Print and distribute agendas and proceedings for all meetings. Treasurer: Report the group s financial status regularly to organization officers and members. Parliamentarian: Maintain order according to Robert s Rules of Order throughout Student Activities Council meetings.
What should be included on an agenda? Attendees Important dates Treasurer s report Open issues (what is in progress?) New business (proposals) Club reports Roundtable and adjournment Date, time, and location of next meeting
Where can I find a sample agenda?
Mohave.edu Life at MCC Student clubs
Where can I find a proposal template?
Mohave.edu Life at MCC Student clubs
Another Resource Robert s Rules in Student Life Handbook
Mohave.edu Life at MCC Student clubs
Take turns selecting roles from the envelope marked ROLES in the activity box until they are gone (You may have at most one SAC Officer Role) Read and prepare your roles. Some fun props are available in the box and in individually marked envelopes to support character development. Work through the agenda with guidance from you advisor/observer
Times Role selection Role preparation Run the mock meeting Lunch/debrief 5 minutes 10 minutes 25 minutes
