Effective Project Management Strategies by Dr. Surendra Gole

PROJECT MANAGEMENT BY DR. SURENDRA GOLE FACILITATOR IN HUMAN EXCELLENCE E mail :- surendra.gole@gmail.com Mobile :- 9823086221

Resource Optimisation Money Men Machines Materials Time

Future Time Present Time and tide waits for nobody Past

Facets of Network Analysis Time Optimisation Cost Optimisation Resource Optimisation Managers often get busy in doing things in better manner than doing the better things. Effectiveness is more significant than efficiency.

Project Management:- Project management is the planning, organizing, directing and controlling of company resources for a relatively short term objective that has been established to complete specific goals and objective. Project Planning:- Definition of work requirements. Definition of quantity of work. Definition of resources needed. Project Monitoring:- Monitoring Progress Comparing actual to predicted Analysing impact Making adjustments

Applications:- Personal calendar/ Diary Project management Crisis Management Assembly/ Construction work Diversification/ Expansion projects Sales Campaign/ Election campaign Educational programmes/ projects/ schemes

CPM A project is consisting of following activities: Sr. No. 1 2 3 4 5 6 7 8 9 Activity Name A B C D E F G H I J Activity Duration 1-2 2-3 2-4 3-5 4-5 4-6 4-7 5-7 6-7 7-8 1 5 3 4 2 5 8 4 2 2 10

Example:- A project consists of a series of tasks labelled A, B, ....H, I with the following relationships (W< X, Y means X and Y cannot start until W is completed; X, Y<W means W cannot start until both X and Y are completed). With this notation construct the network diagram having the following constraints A<D, E ; B, D<F ; C<G ; B<H ; Find also the minimum time of completion of the project when the time (in days) of completion of each task is as follows:- F,G<I

Example:- Draw a network for the following project and number the events according to Fulkerson s rule. A is a start event and K is an end event J is successor event to F D is preceding event to G E and F occur after event C E precedes F C restraints the occurrence of G and G precedes H H precedes J and K succeeds J F restraints the occurrence of H

PERT A project consists of the following activities and different time estimates.

Example:- A project has the following schedule: construct the network and find critical path. Also, find the minimum number of cranes the project must have for the activities 2-5, 3-7, 8-9 without delaying the project. Is there any change required in the network? If so, indicate the same.

Crashing of Project

Sequential Steps for Implementation of ISO-9001 QAMS Standards ISO 9000 ISO 9001 ----- Guidelines ISO 9001 ----- Models ISO 9002 ----- Models ISO 9003 ----- Models ISO 9001 / IS 14001 Quality Systems: Model for quality assurance in design, development, production, installation and servicing. ----- Guidelines CASE:- NECO Valves and Pumps, Nagpur : (Work Force 300 350 ) Total Activities : - 98, Critical Activities : - 36, Critical Path Duration : - 151 days

CASE Study in Crisis Management: A Project Management Approach Predictable Crisis River exceeding danger level Weather Experts Prediction Storms , Rains War Unpredictable Crisis (1) Fire (2) Accident (3) Lightening Crisis management talks about a scientific way to combat the crisis and to minimize the losses due to crisis. There must be already prepared plan according to which the help can be reached to the persons who really need the help. The function of Crisis managers begins even before the actual crisis takes place, if at all the crisis is of predictable type. Iraq Government constructed underground bunkers much before the Gulf War began. Crisis management involves formulation of an action plan in qualitative term.

MOWAD FLOOD TRAJEDY:- On 29th and 30th July 1991 there was an excessively heavy rainfall in Narkhed (About 355 mm) and in the catchment areas of Wardha River in Betul (About 400 mm). Clay Dam on Wardha River at MOWAD was taken away by a flash flood. In few minutes only, the whole MOWAD town was submerged under water. Light, electricity, communication system collapsed. Hundreds of lives lost Thousands were injured Thousands of hectares of crops and orchards were damaged. Objectives: - Quantitative analysis of damages resulted and rescue operations. Public health and Sanitation Army Assistance Mobile Laboratory and medical assistance Supply of Food Relief teams Evaluation of losses and disbursement of assistance Rehabilitation

Planning Activities in a Calendar year / an Academic year Objectives:- To do excellently in final year exams (> 75%) To Attempt GATE exam to score > 95 percentile score To participate in Extracurricular Activities Sports, Cultural , Election To carry out excellently Final year Project, Case Studies Etc To Prepare for Group Discussions, Personal Interviews To attend classes, practicals etc Resources: - Concentrated Hours, Diluted Hours, Rest and Recreation Planning for normal day, holiday, and vacation and festival days (sports festival social gathering) Scheduling personal activity plan only gives guidelines and allows an individual to keep track of deviations from expected plan. Updating and periodical monitoring of personal schedule plan is possible. Quantification of tasks and goals Assessment and Evaluation of Resources Superimposing short term plan over long term plan is desired. Optimal utilisation of valuable human life span can be planned.