Effective Strategies for Graduate Writers
Discover essential tips for writing academic papers: choose the right journal, adhere to style guides, cite accurately, and ensure proper formatting before submission
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Presentation Transcript
Strategies for Pre-Publication 2022 Graduate Writing Workshop Allison Daniel, Professional Editing at Pearce
Before you start writing: Identify the best journal for your article Reputation of Journal in the Field Journal Area of Expertise Timeline for Publication Journal s Audience Familiarize yourself with the journal s style guide, submission process, and deadlines Read other articles from the journal you plan to submit to
While you are writing: Reference the journal s style guide throughout the writing process Keep the journal s target audience in mind to know what terms need to be defined, what scholarship should be referenced, and what will be of interest to your readers Cite relevant scholarship
After youve finished writing: Check the finer details of the paper before submitting The following checklists will help make sure your paper is polished and formatted correctly for the target journal (adapted from Jesse Gentzkow and Matthew Shapiro)
General Paper Formatting Check your title, abstract, author information, and keywords to make sure they effectively communicate your purpose while also following your journal s formatting requirements Check that you are within the word count required by the journal Check your headings and subheadings to make sure they are consistent and formatted correctly (bolded vs. italics, capitalized vs. title case) Check that any running headers or page numbers are consistent and meet the journal requirements Make sure your font is readable and double check that no formatting issues arise in the submission portal when submitting
References Check that all in-text citations are listed in the reference list and vice versa. If there are sources in the reference list not cited in the text, remove them. If there are sources cited in the text not in the reference list, be sure to add them to the reference list. Check that all citations, both in-text and reference list, follow a consistent style guide in accordance with the journal s requirements Check that all references to a source in the text is clearly cited so there is no question where information is coming from Check that any footnotes or endnotes are numbered consistently and follow any formatting requirements laid out by the journal Check that all the information in sources is accurate (author names, dates, etc.)
Tables/Graphs/Figures Check that all tables, graphs, and figures are accurately titled in accordance to how they are referenced in the text of the paper Check that titles and captions effectively communicate the content of the figures and follow journal guidelines Check for spelling errors in figure titles, axes, and captions Check that figures are legible in terms of font, size, and color contrast Check that all axes are appropriately labelled and that any units of measurement are referred to consistently between tables and texts (mm vs. millimeters)
General Proofreading Check for general spelling and grammatical errors with another read through or peer review Check for commonly misused terms (affect vs. effect; continually vs. continuously, etc.) Check acronyms and abbreviations to be sure they are spelled out on first reference and used consistently throughout the paper Check punctuation usage against journal style guide (spaces after a period, spaces around hyphens, en-dashes, and em-dashes, etc.) Check for ambiguous wording, especially sentences that begin with vague language such as This or It without specifying the subject
Professional Editing at Pearce PEP is a paid editing services located at the Pearce Center for Professional Communication Up to three rounds of editing for each document Affordable rates for Clemson faculty and graduate students Professional editing resources available for free on our website
PEP Services To request services, visit our site by scanning the QR code below and fill out the intake form This presentation and editing checklist can be found on the resource page linked below Any questions can be directed to pep@g.clemson.edu Request Services Resources
PEP Graduate Student Giveaway Fill out the below Google Form by July 22, 2022 for the chance to get the first 1,000 words of your manuscript edited by PEP at no cost to you https://forms.gle/AyJNtPPE5gpJfiCg9 Form can also be found at the bottom of our website
