Efficient Management of Census Rosters and Late Add Petitions
Streamlining the process of handling census rosters and late add petitions is essential to avoid overpayments, audit findings, and administrative challenges. Faculty must adhere to state regulations for dropping no-show students and ensuring accurate records. Regular monitoring of WebAdvisor rosters helps prevent access issues and facilitates timely intervention. Clear guidelines on late add petitions prevent misuse and aid in addressing genuine emergencies effectively. Effective communication with faculty, especially regarding email communication and account accessibility, is crucial for smooth operations.
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Presentation Transcript
A&R Processes Department Chair Meeting Tuesday, March 5, 2013
Overview O Census Rosters O No Show Drops O Late Add Petitions O WebAdvisor Rosters
Census Rosters (what we know) O Printed on census day and placed in faculty boxes O Due one week later O Only no show drops or drops dated before census O Must be signed
What Happens When Census Rosters Aren t Turned in??? O A&R staff must call, email and try to reach faculty (very time consuming) O College funding can t be correctly calculated O A no show drop processed after financial aid checks are processed may result in overpayment O Audit findings by state auditors O Overpayment by the state (apportionment)
No Show Drops O It is mandatory (by the state) for faculty to drop no show students O Every semester we have students who file appeals saying they never attended O Huge process to adjust records O May result in overpayment by financial aid O May result in overpayment by state (apportionment) O May result in overpayment by VA O College may receive audit finding
WebAdvisor Rosters O Instructors should consistently check their WebAdvisor rosters to ensure that everyone has officially registered O Especially important around census O At the end of the term we hear of faculty who can t access WebAdvisor O A&R can help with these issues if faculty are aware they should call us
Late Add Petitions O Students can only use the late add petition process are for 5 business days after census O That s it!!!!! O Students who attempt to submit a late add petition to A&R in the 6thor 7thweek of the term are sent away O This process should only be for difficult situations NOT an extension of the deadline
New Webpage for Faculty O Communication with faculty is sometimes difficult because of email issues and not all faculty have LMC email accounts O Semester faculty memo is VERY long O We need a way to communicate vital information to faculty O We have developed a faculty information page with these important policies listed http://www.losmedanos.edu/admissions/4faculty /
