Efficient Onboarding Process for VA St. Louis Health Care System GME Program April 2019
Streamlined onboarding process for VA St. Louis Health Care System's Graduate Medical Education (GME) Program in April 2019, outlining tasks such as computer accounts setup, fingerprinting, rotation scheduling, and documentation requirements for residents and fellows. Stay updated and organized with detailed instructions and timelines provided.
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Presentation Transcript
VA Saint Louis Health Care System, Graduate Medical Education (GME) Program Onboarding Brief April 2019 Todd Kliche Management Analyst, Research and Education Service David Longhibler GME Program Specialist 0
Computer Accounts Fingerprinting and background check (7 days) Rotation Start Date Request for Computer Accounts (10 days) VETERANS HEALTH ADMINISTRATION
Computer Accounts Fingerprinting and background check (7 days) 30 days of inactivity Rotation Start Date deleted Request for Computer Accounts (10 days) inactivated VETERANS HEALTH ADMINISTRATION
Rotation Schedules Program Coordinators Fingerprinting and background check (7 days) 30 days of inactivity Rotation Start Date deleted Rotation schedule at the VA TWO MONTHS prior to start date Request for Computer Accounts (10 days) inactivated WOC WOC WOC WOC WOC VETERANS HEALTH ADMINISTRATION
TMS, Fingerprinting, Biometrics Capture (get your picture taken) Residents and Fellows Must have picture taken within 120 days of fingerprinting VA Badging Office VA Badging Office Fingerprint Fingerprinting and background check (7 days) Resident or Fellow Rotation Start Date GME Request for Computer Accounts (10 days) Resident or Fellow Complete one training module in TMS VETERANS HEALTH ADMINISTRATION
GME Needs the Program Coordinators to: Provide GME with rotation schedules of residents and fellows as soon as possible. Provide GME with changes/updates to rotation schedules at least two months prior to the resident/fellow start date. Distribute information to residents and fellows. website for the VA St. Louis Health Care System Office of Academic Affiliations Graduate Medical Education (GME) Program website When? As soon as possible. Direct any questions from residents and fellows to GME via email STLTraineeOnboarding@va.gov. VETERANS HEALTH ADMINISTRATION
GME Needs the Residents and Fellows to: Go to the website for the VA St. Louis Health Care System Office of Academic Affiliations Graduate Medical Education (GME) Program website and begin completing WOC documentation. 8 downloadable documents total. When? Now please. Access Training Management System (TMS) and complete mandatory training. 1 training module. When? Now please. For residents and fellow who DO NOT have a VA PIV badge. Prepare to visit the Badging Office at least twice. Once for fingerprinting, again for a picture. When? At least two months before you start your rotation please. VETERANS HEALTH ADMINISTRATION
Contacts David Longhibler, GME Program Specialist Lisa Schmitz, GME Program Support Assistant Jennifer Griffin, GME Program Support Assistant Kenisha Smith-Williams, GME Program Support Assistant Todd Kliche Management Analyst, Research and Education Service All accessible via email at: STLTraineeOnboarding@va.gov VETERANS HEALTH ADMINISTRATION
