Efficient Time Reporting Methods and Requirements in Arizona
Learn about the importance of time reporting for federal programs in Arizona, including different forms like Personnel Activity Report (PAR) and Certificate of Duties (COD), and the specific reporting requirements for multi-funded employees. Ensuring accurate time reporting is essential for proper allocation of resources in Health and Wellness initiatives.
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Presentation Transcript
Presented by: Tabitha Johnson, Finance Manager Bureau of Nutrition and Physical Activity Health and Wellness for all Arizonans
TIME REPORTING Time reporting is required to determine accurately how people spend their work time and support personnel costs charged to federal programs. Depending on how your time is funded, there are three different forms that can be used to report your time : Personnel Activity Report (PAR) Time Studies Certificate of Duties (COD) Health and Wellness for all Arizonans
ARE YOU PAID BY MULTIPLE PROGRAMS OR 100% WIC? PERSONNEL ACTIVITY REPORT (PAR) OR 100% WIC FUNDED CERTIFICATE OF DUTY TIME REPORTING OR PERSONNEL ACTIVITY REPORT (PAR) MULTI-FUNDED Health and Wellness for all Arizonans
TIME REPORTING REQUIREMENTS Must be prepared at least monthly AND coincide with one or more pay periods MULTI- FUNDED PAR Must be signed by both the employee and the supervisor Must include which functional area(s) their time was spent Health and Wellness for all Arizonans
TIME REPORTING REQUIREMENTS 100% WIC CERTIFICATE OF DUTY PAR Employee must include the average percentage of time spent in each functional area Same requirements as what is listed on prior slide Must be completed semi-annually TIME STUDY Must be prepared a minimum of one week per month OR 1 month per quarter Must include how much time was spent in each functional area Health and Wellness for all Arizonans
USE MONTHLY OR QUARTERLY AVERAGE PERCENTAGE CALCULATED FROM YOUR TIME STUDY Health and Wellness for all Arizonans
Examples: Food for Meeting Depreciation Entertainment Incentives or Payments to Participation COMPLETE LIST OF ALLOWABLE AND UNALLOWABLE COSTS CAN BE FOUND ON APPENDIX A OF CHAPTER 13: PROGRAM COSTS http://www.azdhs.gov/azwic/documents/local_agencies/ policy-manual/chapter_13_program_costs.pdf Health and Wellness for all Arizonans
If you have any further questions, please contact your Nutrition Consultant Health and Wellness for all Arizonans
