Effort Certification Process for Legacy Faculty
"Learn about completing overdue legacy faculty effort certifications (FECs) with a focus on salary transfers, recertifications, and the standard process. Access resources and guidance on ensuring compliance and certification for various periods ending in June 2023. Explore the detailed steps and instructions provided for a seamless certification process."
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Presentation Transcript
COMPLETING OVERDUE LEGACY FACULTY EFFORT CERTIFICATIONS (FECs) ECC Focused Topic Office Hours February 2024 David Parks Post Award Fiscal Compliance
Three Categories of Overdue FECs > Overdue No Salary Transfer > Overdue Salary Transfer > Pending Recertification May or may not involve pre-Workday transfers
Overdue No Salary Transfer > Link to SharePoint site with downloadable PDF FECs: https://uwnetid.sharepoint.com/:f:/s/og_maa/EtzPNT4 AiANKtQc1PpDfpTEB3V0axHq0A2a9aUGXzeb6xg?e=g ADUat > Folders are organized by Legacy OrgCode Folders titled with shorter OrgCode prefixes have sub-folders to organize by unit level > Folder for individual faculty with three different files, only the PDF file is required to download > Most of the FECs are for the periods ending 6/30/2023, but some are for prior periods all require certification
Standard Process > Open the PDF file in one of the faculty sub-folders for your department > Review the information on the report (FEC content and metadata) email efecs@uw.edu if any changes are needed > Download the PDF file after you have reviewed it > Add any necessary comments to explain specific circumstances and facilitate for the faculty to certify (via digital signature, or print/sign/rescan) Comments about the system freeze causing significantly delayed certification are not needed, we have documented this centrally > After it is signed, email a copy of the certified report to efecs@uw.edu for central retention > Demo
Overdue Salary Transfers > Salary transfers impacting periods prior to 7/1/2023, must be completed through the manual journal entry process developed for this situation: Link to Job Aid > We ve mapped a little over 1/3 of the FECs in which we ve been notified of pre-Workday transfers to their associated journal entry(s) If Faculty last name or EID was not included on the submitted journal entry memo field, please share the JE # from Workday with us at efecs@uw.edu we will be reaching out to request journal numbers we may be missing over the coming weeks
Continued: Overdue Salary Transfers > We are working through manually adjusting the FECs that had transfers impact them once completed, we will be adding those FECs to the same directory shared in slide 3: https://uwnetid.sharepoint.com/:f:/s/og_maa/EtzPNT4AiANKtQc1 PpDfpTEB3V0axHq0A2a9aUGXzeb6xg?e=gADUat > We will email you individually with a link to the SharePoint once we update an FEC for one of your faculty, requesting that you follow the process outlined in slide 4 to get the report certified
Pending Recertification > There are several FECs that were in the recertification process at the time of the eFECS system freeze > We will be reaching out about these individually but are prioritizing uncertified FECs. > Please let us know about any pre-Workday transfers that were completed that impacted a previously certified FEC, if you haven t already
