Eidelweiss Public Budget Hearing - April 22, 2021

Within the Eidelweiss Public Budget Hearing, significant projects, contracts, and funding allocations related to the Reinach Tank and Water Projects for 2021 are outlined. Detailed financial updates regarding expenditures, remaining balances, and upcoming operations are provided. The narrative encompasses the roles and terms of Eidelweiss Board of Commissioners, project scopes, funding sources, completion statuses, and plans for additional projects. The document sheds light on the financial management and progress of Eidelweiss projects.

• Eidelweiss
• Budget Hearing
• Reinach Tank
• Water Projects
• Funding

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1. Eidelweiss WELCOME TO THE PUBLIC BUDGET HEARING April 22 ,2021 7:00 PM

2. Eidelweiss Board of Commissioners (BOC) Jay Buckley (Chairperson) term expires March, 2023 Kathy Koziell term expires March, 2022 Paula Doyle term expires March, 2021 (extended to May 2021)

3. Eidelweiss Reinach Approved: $869,400 120,000 Gallon Tank Pump House with Pressure Zone 4,440 ft of New Water Main Removed 3 Bleeders Paving Overlay on Bristenstock and Aspen

4. Eidelweiss Reinach Tank 120,000 Gallons (33% larger than prior design) FUNDING FUNDING $869,400 $295,000 $85,000 $1,249,400 CONTRACTS CONTRACTS Long Term Debt DES Grant Capital Reserves TOTAL PROJECT COST DN Tank Dawson J&B Engineering J&B Construction Mgt/Mapping Contingency TOTAL PROJECT COST $388,800 $671,776 $21,700 $18,000 $149,124 $1,249,400

5. Eidelweiss Reinach Tank 120,000 Gallons (33% larger than prior design) CONTRACT CONTRACT FUNDS SPENT FUNDS SPENT BALANCE BALANCE DN Tank $388,800 $388,800 $0 Dawson $671,776 $607,239 $64,537 J&B Engineering $21,700 $17,099 $4,600 J&B Construction Mgt $18,000 $16,460 $1,540 Contingency $149,124 $65,818 $83,306 Total Expended to Date $1,095,416 Expended Thru Budgets ($29,887) Less DES Grant Received ($256,170) W/A Funds Spent (W/A Approved $869,400) $809,359

6. Eidelweiss Reinach & Water Projects 2021 Complete Reinach in Spring underway now Pump House electric completion, Pumps/Transfer Switch Install, Operations Manual being completed Connections to 19 scheduled properties Roads restored to pre-project conditions Drain, clean & fill tank Decommission old tanks fill with sand Walk through and final punch list of any outstanding issues Upper Lakeview Pressure Zone budgeted in Dawson contract but may need additional funding from contingency with revised plan 11 Alternative Additive Projects under consideration for any remaining balance funds. Must spend by Oct 2021 to get grant funding contribution

7. Eidelweiss 2021 Proposed Operations Budget $564,695 Versus $560,740 approved in 2020 Significant New Expenses For 2021 Reinach - $17,500 ($76,630 less $59,142 raised in 2019) New Truck Payment - $11,500 Healthcare Increased Costs and Family Plan Option - $6,000 This budget plus warrants funded by taxation will determine tax rate for 2021, tax rate may also be affected by DRA error in 2020 DRA set tax rate too high by raising $30,000 more than approved District awaiting DRA decision which will either lower tax rate by .22/thousand or will move funds to Unassigned Fund Balance Does not affect budget

8. Eidelweiss 2021 Proposed Water Budget $162,335 Versus $170,915 approved in 2020 2018 Water Loan Principal & Interest Payment Now Due - $17,200 (was 3 year interest only) 2018 approved $204,920 for inspecting & lining tanks spent $77,583+$64,309 = $141,892 Total 2 tanks @ Reinach inspected and require replacement Other tanks inspected and re-lined as necessary 2019 approved using most of remaining funds for electrical upgrades at 3 pump houses project complete

9. Proposed 2021 Budgets Operations/Hwy Budget Water Budget Combined Water/Hwy 12/31/20 Diff from Expended Page 1 of 3 Budget 2020 Expended 2020 2021 Diff from Expended Budget 2020 Expended 2020 2021 Budget 2020 Expended 2020 2021 EXECUTIVE Salaries -Officers 12,200 12,089 12,200 111 2,160 2,036 2,160 124 14,360 14,125 14,360 1 ADMINISTRATION Salary Bonus 32,300 850 26,855 723 33,855 850 7,000 128 6,000 150 3,758 128 6,000 150 2,242 38,300 1,000 30,613 851 39,855 1,000 2 3 22 Accounting Consultant Supplies/Merc Fees Printing/Dues/Ads Equipment & Maint. Travel/Conference Audit Telecommunications Safety 1,500 4,983 425 672 1,500 4,500 680 828 629 90 825 75 15 750 150 450 8,505 49 730 487 16 712 80 700 120 15 1,100 150 100 8,415 31 (30) (367) (1) 388 150 1,590 5,808 500 100 5,000 1,000 1,650 54,948 721 1,580 5,200 800 100 6,900 1,000 500 56,935 4 5 6 7 8 9 10 11 3,871 2,775 4,601 3,262 109 4,749 (2,095) 85 93 85 (8) 4,250 850 1,200 46,443 4,037 5,800 850 400 48,520 1,763 850 196 9,291 0 - 0 204 93 7 297 subtotals 39,230 5,973 2,442 45,203 LEGAL EXPENSE 6,450 9,008 6,450 (2,558) 750 6,929 750 (6,179) 7,200 15,937 7,200 12 EMPLOYEE BENEFITS Med/diabil Insurance Soc Security Workers Comp Unemploy Insurance NH Retirement 34,000 11,300 4,250 28,324 13,394 4,111 -5,301 12,632 53,160 39,600 14,245 4,900 1,600 17,328 77,673 11,276 851 789 6,901 4,696 24,513 - - 34,000 13,100 5,000 28,324 13,917 4,836 -5,301 12,632 54,408 39,600 14,885 5,100 1,600 17,328 77,673 13 14 15 16 17 18 1,800 750 523 725 640 200 117 (525) - - - 0 14,000 - 14,000 66,100 subtotals 63,550 2,550.00 1,248.00 GEN GOV BLDGS Bldgs & Grounds Heating (Propane) Electricity Telephone Engineering 15,000 8,500 3,000 510 2,250 29,260 9,470 5,583 2,714 294 15,000 7,500 2,500 350 2,000 5,530 1,917 (214) 1,200 1,500 600 1,959 1,254 1,817 3,500 1,200 1,800 1,541 (54) (17) 16,200 10,000 3,600 600 3,000 33,400.00 11,429 6,837 4,531 346 250 23,393 18,500 8,700 4,300 410 2,750 34,660 19 20 21 22 23 24 56 90 750 52 250 5,332 60 750 7,310 8 2,000 9,289 500 1,978 subtotals 18,061 27,350 4,140.00 INSURANCE Prop- Liability Ins Prop Damage Ded 37,400 850 38,339 39,100 850 39,950 761 850 1,611 6,600 150 6,750 6,766 6,900 150 7,050 134 150 284 44,000 1,000 45,000 45,105 46,000 1,000 47,000 25 26 0 0 subtotals 38,250 38,339 6,766 45,105

10. Combined Water/Hwy Operations/Hwy Budget Water Budget Page 2 of 3 Budget 2020 Expended 2020 Budget 2020 Expended 2020 Budget 2020 Expended 2020 2021 BONDS -Principal Oak Ridge Jung Frau Main Grader Lease Truck 2019 Reinach Tank Water Tank Loan 32,000 4,000 26,000 30,545 3,946 25,977 30,545 - - - 32,000 8,000 26,000 30,545 7,892 25,977 30,545 27 0 (3,946) 4,000 3,946 0 (3,946) - 28 25,977 7,300 10,143 - - - - - 25,977 7,300 10,143 12,485 86,450 29 - - - 0 7,300 10,143 0 0 0 0 30 - - 31 0 - 12,485 12,485 12,485 8,539 32 subtotals 62,000 60,468 73,965 13,497 4,000 3,946.00 66,000 64,414 33 BONDS -Interest Oak Ridge Jung Frau Main Grader Lease Truck 2019 Reinach Tank 3,300 300 3,300 1,212 3,133 3,133 - - - 3,300 600 3,300 1,212 3,133 3,133 34 34 0 (34) 300 34.00 0 (34) 68 - 35 3,249 3,249 4,200 7,345 - - - - - 3,249 3,249 4,200 7,345 4,715 22,642 36 0 4,200 7,345 0 37 - - 0 38 - - 7,500 7,800 5,089.00 5,123.00 4,715 4,715 (374) (408) 7,500 15,912 5,089 11,539 39 2018-Water Tank Loan subtotals 8,112 6,416 17,927 11,511 40 Region Assoc Misc/Traing/Cklist 1,020 1,020 1,877 921 1,900 1,000 23 79 180 180 37 50 100 13 100 1,200 1,200 1,914 921 1,950 1,100 41 42 HWYS & STREETS Full Time Staff Bonus Part Time Staff On Call Comp Overtime 98,000 3,500 18,000 2,600 13,750 135,850 97,799 4,000 17,337 3,250 11,959 134,345 99,000 3,500 18,000 3,000 13,750 137,250 1,201 (500) 663 (250) 1,791 2,905 0 0 0 0 0 0 0 0 0 0 - - - - - - 98,000 3,500 18,000 2,600 13,750 135,850 97,799 4,000 17,337 3,250 11,959 134,345 99,000 3,500 18,000 3,000 13,750 137,250 43 44 45 46 47 subtotals 48 EQUIP & MAINT Repairs/Maint/Supplies Fuel Tools & Equipment Comm Equip/Repairs 45,840 15,000 4,000 1,200 66,040 26,603 8,861 9,201 938 45,603 32,000 12,000 3000 1000 48,000 5,397 3,139 (6,201) 0 0 0 0 0 0 0 0 45,840 15,000 4,000 1,200 66,040 26,603 8,861 9,201 938 45,603 32,000 12,000 3,000 1,000 48,000 49 50 51 62 52 subtotals 2,397 53 Roads Salt Sand Culverts 18,000 17,000 6,000 15,000 17,000 5,000 2,200 12,269 6,492 3,922 10,941 16,000 655 5,133 15,000 8,000 6,000 15,000 17,000 5,000 4,400 2,731 1,508 2,078 4,059 1,000 4,345 (733) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0 0 18,000 17,000 6,000 15,000 17,000 5,000 2,200 12,269 6,492 3,922 10,941 16,000 655 5,133 15,000 8,000 6,000 15,000 17,000 5,000 4,400 54 55 56 Gravel(maintnce) Asphalt(maint) Engineer/Consultant Dust Control/Other Line Painting Subcontract Equipmnt 57 58 59 60 - 15 15 - 0 15 15 61 3,000 83,200 1,091 56,518 3,000 73,415 1,909 16,897 3,000 83,200 1,091 56,518 3,000 73,415 62 subtotals 63

11. Operations/Hwy Budget Water Budget Combined Water/Hwy Page 3 of 3 Budget 2020 Expended 2020 2021 Budget 2020 Expended 2020 2021 Budget 2020 Expended 2020 2021 Street Lighting Parks & Recreation TAN Interest Asset Mngmnt 2,000 4,995 350 1,718 4,723 1,600 5,000 (118) 277 0 0 0 0 0 0 0 0 2,000 4,995 350 1,718 4,723 1,600 5,000 0 0 - 0 0 - - 10,000 10,000 1000 1,000 0 11,000 WaterServices Electricity Testing Repairs Treatment Engineering Water Monitoring Heat (propane) Telemetry SCADA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 30,000 6500 50,000 5000 15,000 19800 1600 6000 133,900 27,031 6,260 40,044 2,715 15,810 21,300 129 4,897 118,186 27,500 7900 45,000 5000 7,500 19800 1600 6000 120,300 469 1,640 4,956 2,285 (8,310) (1,500) 1,471 1,103 2,114 30,000 6,500 50,000 5,000 15,000 19,800 1,600 6,000 133,900 27,031 6,260 40,044 2,715 15,810 21,300 129 4,897 118,186 27,500 7,900 45,000 5,000 7,500 19,800 1,600 6,000 120,300 subtotals GRAND TOTALS Combined Water/Highway/Operations Operations/Highway Budget Water Budget Budget 2020 560,740 Expended 2020 482,476 2021 582,200 Diff Budget 2020 170,915 Expended 2020 155,576 2021Diff Budget 2020 731,655 Expended 2020 638,052 2021 99,725 164,335 10,007 746,535 Spent Capital Resv Funds (1/1/2020) Water System Water Tank Water Pipe Improv 2020 Warrant Articles Tight Tank Summit Electrical DPWI Electrical Appropriated Other Offsetting Income RHM Dust Control Property Owner Culvert 17,153 30,400 77,448 17,648 13,384 37,417 1875 950 2,825 $70,973 $61,355 TOTAL $40,643 Water Line Extension ETF (update) Chocorua PH New Truck Burgdorf Culvert Eidelweiss Paving 31,000 108,000 13,000 5,000 26,782 101,003 11,022 $26,256 $1,732 $107 $11,295 $7,449 Equipment Repair Highway Eqipment Land Acquisition Office Equipment Health Care 0 $26

12. Eidelweiss Capital Reserve Accounts Current Balances Current Balances Highway Equipment Repair: $1,732.55 Highway Equipment: $106.42 Land Acquisition: $11,294.83 Medical Insurance Trust: $26.58 Office Equipment: $7,448.46 Road Construction: $7,207.14 Water Pipe Improvement: $40,643.11 Water System: $70,972.83 Water Tank: $61,355.73 Water Line Extension: $26,256

13. Eidelweiss Unassigned Fund Balance At end of 2019: $239,483 Additions anticipated: $78,264 under operating budget in 2020 $3,120 Driveway Permit Fees & Boat Auction in 2020 $25,400 revenue from sale of F550 Truck Warrant article savings TBD Pending final audit for 2020, plus 2021 truck contribution, unassigned fund balance should be approximately $350,000

14. Eidelweiss 2021 Warrant Articles ARTICLE 1 ARTICLE 1 VOTING FOR OFFICERS VOTING FOR OFFICERS Voting for the following offices for 2021: Commissioner 3-year term Treasurer 2-year term Clerk 2-year term

15. Eidelweiss 2021 Warrant Articles ARTICLE 2 ARTICLE 2 OPERATIONS & HIGHWAY BUDGET OPERATIONS & HIGHWAY BUDGET To see if the Village District will vote to raise and appropriate the sum of $564,695 for general municipal operations. This article does not include appropriations contained in special or individual articles addressed separately. Funding for this appropriation will be raised by taxation. Recommended by the Board of Commissioners (3-0). Majority vote required.

16. Eidelweiss 2021 Warrant Articles ARTICLE 3 ARTICLE 3 WATER SYSTEM BUDGET WATER SYSTEM BUDGET To see if the Village District will vote to raise and appropriate the sum of $162,335 for General Water System Operation. Funding for this appropriation will be raised by water usage fees. Recommended by the Board of Commissioners (3-0). Majority vote required.

17. Eidelweiss 2021 Warrant Articles ARTICLE 4 ARTICLE 4 PAVING OF CHOCORUA VIEW DRIVE PAVING OF CHOCORUA VIEW DRIVE To see if the Village District will vote to raise and appropriate the sum of $37,100 for the purpose of reclaiming and paving Chocorua View Drive. Funding for this appropriation will be raised by taxation. Recommended by the Board of Commissioners (3-0). Majority vote required.

18. Eidelweiss 2021 Warrant Articles ARTICLE 5 ARTICLE 5 BRUSH & TREE CUTTING BRUSH & TREE CUTTING To see if the Village District will vote to raise and appropriate the sum of $7,000 for the purpose of brush and tree cutting along roadways throughout the Village District. Funding for this appropriation will be raised by taxation. Recommended by the Board of Commissioners (3-0). Majority vote required.

19. Eidelweiss 2021 Warrant Articles ARTICLE 6 ARTICLE 6 LODGE PROPERTY CHANGES LODGE PROPERTY CHANGES To see if the Village District will vote to raise and appropriate the sum of $10,000 for the surveying and revisions to the property lot lines in anticipation of property sale in the future. Funding for this appropriation will be raised by taxation. Recommended by the Board of Commissioners (3-0). Majority vote required.

20. Eidelweiss 2021 Warrant Articles ARTICLE 7 ARTICLE 7 LEAF BLOWER LEAF BLOWER To see if the Village District will vote to raise and appropriate the sum of $6,000 to purchase a new leaf blower which will be mounted on the backhoe. Funding for this appropriation will be raised by taxation. Recommended by the Board of Commissioners (3-0). Majority vote required.

21. Eidelweiss 2021 Warrant Articles ARTICLE 8 ARTICLE 8 - - TANK PUMPING MAINTENANCE CRF TANK PUMPING MAINTENANCE CRF To see if the Village District will vote to raise and appropriate the sum of $2,500 to establish a Waste Tank Maintenance CRF for the purpose of the removal of hazardous waste from the DPW Tight Tank . The Board of commissioners are agents to expend these funds. Funding for this appropriation will be raised by taxation. Recommended by the Board of Commissioners (3-0). Majority vote required.

22. Eidelweiss 2021 Warrant Articles ARTICLE 9 ARTICLE 9 REPLENISH MEDICAL INSURANCE TRUST REPLENISH MEDICAL INSURANCE TRUST To see if the Village District will vote to raise and appropriate the sum of $5,000 to be deposited into the Medical Insurance CRF for the purpose of mitigating the impact of health plan changes or unforeseen increases in our health care plan costs. Funding for this appropriation will be raised from the Unassigned Fund Balance. Recommended by the Board of Commissioners (3-0). Majority vote required. Current Balance $26.58

23. Eidelweiss 2021 Warrant Articles ARTICLE 10 ARTICLE 10 REPLENISH HIGHWAY EQUIPMENT CRF REPLENISH HIGHWAY EQUIPMENT CRF To see if the Village District will vote to raise and appropriate the sum of $50,000 to be deposited into the Highway Equipment CRF . Funding for this appropriation will be raised from the Unassigned Fund Balance. Recommended by the Board of Commissioners (3-0). Majority vote required. Current Balance $106.42 ($25,400 from sale of F550 truck in 2021)

24. Eidelweiss 2021 Warrant Articles ARTICLE 11 ARTICLE 11 REPLENISH EQUIPMENT REPAIR CRF REPLENISH EQUIPMENT REPAIR CRF To see if the Village District will vote to raise and appropriate the sum of $10,000 to be deposited into the Equipment Repair CRF . Funding for this appropriation will be raised from the Unassigned Fund Balance. Recommended by the Board of Commissioners (3-0). Majority vote required. Current Balance $1,732.55

25. Eidelweiss 2021 Warrant Articles ARTICLE 12 ARTICLE 12 RE To see if the Village District will vote to reclassify to Class V a portion of the class VI section of Reinach Place from the southerly corner of the driveway at #5 Reinach Place for a distance of 350 linear feet to just beyond the post gate for the Reinach tank. RE- -CLASSIFY SECTION OF REINACH PLACE CLASSIFY SECTION OF REINACH PLACE Recommended by the Board of Commissioners (3-0). Majority vote required.

26. Eidelweiss 2021 Warrant Articles ARTICLE 13 ARTICLE 13 RE To see if the Village District will vote to reclassify to Class V a portion of the class VI section of Adelboden Way from the boundary line of Lots F97 and F98 to the boundary line of Lots F98 and F99 to accommodate snow removal. RE- -CLASSIFY SECTION OF ADELBODEN WAY CLASSIFY SECTION OF ADELBODEN WAY Recommended by the Board of Commissioners (3-0). Majority vote required.

27. Eidelweiss 2021 Funding Summary Warrant Warrant Article Operating Budget Water Budget Chocorua View Brush Cutting Lodge Property Changes Leaf Blower Tank Pumping CRF Medical Insurance CRF Hwy Equipment CRF Equipment Repair CRF TOTAL TOTAL Article Taxation Taxation $564,695 Unassigned Fund Unassigned Fund Water Bill Water Bill $162,335 $37,100 $7,000 $10,000 $6,000 $2,500 $5,000 $50,000 $10,000 $65,000 $65,000 $627,295 $627,295 $162,335 $162,335 Impact on Tax Rate if all taxation funded warrants approved is $4.67 per thousand. For example, on a property assessed at $200,000, Eidelweiss portion of property taxes would be $934.

28. Eidelweiss Thank you! Please use one of these for correspondence with the office: Email - Office@vdoe-nh.org Phone - 603-367-9022 Social Media -- Facebook pages, info board, and Nextdoor Eidelweiss are NOT official VDOE sites. Annual Meeting May 22nd - Madison Elementary School Voting: 8:00 am 10:00 am Deliberative Session: Begins at 11:00 am