EITI Association Code of Conduct
The EITI Association Code of Conduct sets the global standard for good governance of oil, gas, and mineral resources. It covers EITI Office Holders, personal behavior and integrity, compliance with laws, respect for others, and professionalism.
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EITI Association Code EITI Association Code of of Conduct Conduct The global standard for the good governance of oil, gas and mineral resources.
Who Who does does it cover? it cover? EITI Office Holders: EITI Office Holders: EITI Board members and their alternates Members of the EITI Association Secretariat staff (national and international) Members of multi-stakeholder groups
Personal Personal behaviour behaviour, , integrity and and values values integrity Command respect confidence confidence in status as Office Holders of an association that promotes transparency and accountability respect and Observe standards of integrity integrity and ethical conduct conduct Act with honesty propriety propriety honesty and ethical Act with good honesty honesty, integrity dilligence dilligence and reasonable reasonable competence competence good faith integrity, due faith, due Preserve and enhance public public confidence confidence in their integrity integrity and in the integrity of the EITI Ensure that association with the EITI remains in good good standing standing at all times
Compliance Compliance EITI Office Holders EITI Office Holders shall compliance compliance with shall discharge discharge their their duties duties in in the the EITI in EITI in with: : Applicable national laws and regulations The EITI Rules, interests and objectives
Respect Respect for for others others EITI Office Holders EITI Office Holders will will: : Respect the dignity, EITI-related needs and private lives of others. Exercise proper authority and good judgement in their dealings with colleagues, members of other EITI bodies, staff members, the general public and anyone whom they come in contact with during the discharge of their duties to the EITI.
Professionalism Professionalism EITI Office Holders EITI Office Holders should should: : Perform his or her assigned duties in a professional and timely manner. Use his or her best efforts to regularly participate in professional development activities.
Discrimination Discrimination and confidentiality confidentiality and EITI Office Holders EITI Office Holders shall shall not: not: Engage in or facilitate any discriminatory or harassing behaviour directed toward anyone with whom they come in contact with during the discharge of their duties to the EITI. Use any information that is provided in his or her role as EITI Office Holder which is not already in public domain in any manner other than in furtherance of his or her duties. This This obligation obligation is binding for mandate mandate. . is binding for two two years years after after the the termination termination of of their their
EITI EITI resources resources and and property property EITI Office Holders EITI Office Holders shall shall: : Respect the principle of value-for-money Be responsible in the use of funds dedicated to the EITI. Only bill at actual cost travel, operational or other costs related to the fulfillment of duty. Provide goods or services to the EITI as a paid vendor to the EITI only after full disclosure to, and advance approval by the EITI Board/MSG.
Conflict Conflict of of interest position position interest & & abuse abuse of of EITI Office Holders EITI Office Holders shall At all times act in the best interest of the EITI and not for interests such as personal and private benefits or financial enrichment. Avoid conflicts of private interest. shall: : What What is a is a conflict conflict of of interest interest? ? A situation/circumstance in which interests of the Office Holders influence or may influence the objective and impartial performance of their official EITI duties Private interests include any advantage for themselves, their families or personal acquaintances
Avoid Avoid placing placing or of of the the EITI: EITI: or seem seem to be to be placing placing own own self self- -interests interests above above those those Any benefit must be merely incidental to the primary the the EITI and EITI and its its purposes purposes primary benefit benefit of of Any per reasonable actual costs and good international practice per diems diems set, paid or obtained should be based on Refrain Refrain from overstepping from overstepping the the conferred conferred powers powers: : Office Holders shall not the EITI Association, staff, services, etc. for personal or third- party pleasure not abuse abuse EITI EITI office office by improperly using Office holders shall not any any further further than that which it actually extends to. not represent represent that that their their authority authority extends extends Do not engage in any outside or indirectly, materially adversely affect the EITI. outside personal personal activities activities that could, directly
Conflict Conflict of of interest position position interest & & abuse abuse of of Inform the Board or MSG of the recusal If in If in such such a a position position Recuse yourself
Gifts, trips and Gifts, trips and entertainment entertainment EITI Office Holders EITI Office Holders shall Gifts Gratuities Free trips Honoraria Personal property Any other item or value shall not not solicit solicit or or accept accept: : ...from any person or entity that are intended to be or that can reasonably reasonably be direct direct or or indirect indirect inducement inducement to treatment treatment to such donor with respect to matters pertaining to the EITI. be perceived perceived to be a to provide provide special to be a special
Gifts, trips and Gifts, trips and entertainment entertainment If If offered offered or compensation compensation over directly directly or or indirectly EITI EITI responsibilities responsibilities: : or receiving receiving any over the indirectly related any gift, gift, trip the value value of of USD 100 related to to the the discharge trip or USD 100 discharge of of or other other - Declare it to the EITI Board or MSG. - Reject any such offering considered excessive. - If in doubt, consult the EITI Secretariat or MSG. If inappropriate to refuse an offering, surrender it to it to the the EITI EITI Secretariat Secretariat or surrender or the the MSG MSG.
Implementation Implementation Who is Who is responsible responsible for the the Code, providing Code, providing advice interpretation interpretation and for making making EITI Office Holders EITI Office Holders familiar advice and, and, if if required required, training and implementation implementation? ? familiar with on its its with , training on The EITI Board The MSGs National or international secretariats. These should annually confirm that the EITI Office Holders familiar familiar with with the the Code Code and report on its implementation to the Board through the International Secretariat. EITI Office Holders are are
Reporting Reporting Do Do you you have a Conduct Conduct, or have a concern concern about , or are are uncertain uncertain about about a a possible possible violation about its its interpretation interpretation or violation of of the the Code Code of of or implementation implementation? ? Bring it to the attention of the immediate EITI body. If uncomfortable to do so, bring it to the attention of the EITI Board by filling out www.eiti.org/how-to-voice-your-concern
In In addition addition to agreed agreed additional additional recommendations for for countries countries to this this, , the the EITI Board has EITI Board has recommendations
EITI Board Paper 38 EITI Board Paper 38- -7 7- -B B Guidance on how Requirement 1.4b on per diems Guidance on how Requirement 1.4b on per diems should be implemented should be implemented Implementing countries should explain any per diem policies in the terms of reference diem policies in the terms of reference for the MSG or elsewhere on their websites where governance rules are explained. Countries that do not pay per diems should explicitly state this. explain any per Records of any per diems paid any per diems paid the preceding fiscal year fiscal year should be made publicly available. the preceding All countries not adhering to Requirement 1.4b should be reminded of the importance the Board attributes to this requirement. Requirement 1.4b
EITI Board Paper 38 EITI Board Paper 38- -7 7- -B B Guidance on implementation governance Guidance on implementation governance Implementing countries that have national secretariats or similar structures supporting implementation are expected to provide information on the number of people employed in number of people employed in national secretariats, their organizational national secretariats, their organizational structure and annual budget structure and annual budget. This information can be made available in annual progress reports and work plans or, ideally, on a dedicated page on their national website.
EITI Board Paper 38 EITI Board Paper 38- -7 7- -B B Guidance on implementation governance Guidance on implementation governance Implementing countries that have national secretariats or similar structures supporting implementation are expected to clearly explain in their MSG terms of reference how the national their MSG terms of reference how the national secretariat should relate to MSGs secretariat should relate to MSGs. clearly explain in Countries are encouraged to use the guidance already provided to this purpose in EITI Guidance Note 25.
EITI Board Paper 38 EITI Board Paper 38- -7 7- -B B Guidance on implementation governance Guidance on implementation governance All implementing countries are expected to be transparent about their finances transparent about their finances so that it is possible for citizens to understand what implementation is for citizens to understand what implementation is costing in their country costing in their country. Where accounts are not already regularly audited, for example as part of government audits, implementing countries are expected to conduct regular audits. Whether conducted as part of government audits or through other means, links to the audit reports should links to the audit reports should be provided on national EITI websites or in annual be provided on national EITI websites or in annual progress reports progress reports. Where secretariats are integrated in ministries or other government bodies it is sufficient to highlight the Government s audit procedures. possible
Thank Thank you you! ! www.eiti.org @EITIorg E E- -MAIL MAILsecretariat@eiti.org PHONE PHONE +47 22 20 08 00 ADDRESS ADDRESSEITI International Secretariat, R dhusgata 26, 0151 Oslo, Norway
