Empower Suppliers to Navigate Government Procurement Landscape
"Learn how to engage with government procurement effectively in the Western Cape. Gain insights, tools, and tips to align with priorities, meet requirements, and succeed in public contracts. Explore the evolving needs in government procurement and understand the processes in WCG. Discover key requirements for supplier engagement and how procurement works in the public sector."
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Presentation Transcript
Treasury How to Engage with Government Navigating the Procurement Landscape 30 May 2025
2 Welcome and Purpose Purpose of the Session: Empower suppliers to navigate the public procurement system with confidence. Bridge the gap between government processes and supplier readiness. Equip you with insights, tools, and tips for successful engagement with the Western Cape Government. Today s Focus: Understanding how government procurement works. What suppliers need to participate. How to align with current and future government priorities. WC Smart Procurement Conference 2025
3 Understanding the Procurement Landscape The Western Cape Government (WCG): Spends billions annually on goods, services, and infrastructure to deliver public value. Committed to transparency, fairness, and inclusivity. Context Shaping the Landscape: National fiscal constraints are shaping procurement priorities. There's increasing pressure to do more with less suppliers must be solution- oriented. WCG's goal is to find partners who contribute to service delivery, innovation, and local economic development. WC Smart Procurement Conference 2025
4 Evolving Needs in Government Procurement 1.Reduced Budgets & Cost Containment: 2. Disaster Responsiveness: 3. Sustainability & Empowerment: 4. Procurement Reform Agenda: Procurement is becoming more strategic: only essential goods/services are prioritised. Suppliers offering cost-efficient, high-impact solutions are in demand. Climate shocks, pandemics, and emergencies require rapid, compliant sourcing. Suppliers should understand emergency procurement provisions and build resilience into supply chains. Focus on supporting local suppliers, youth- and women- owned businesses, and green products/services. Long-term value creation is more important than short-term gains. National reforms are underway to modernise procurement laws. Future procurement will focus on digital platforms, open contracting, supplier development, and proactive governance. WC Smart Procurement Conference 2025
How Procurement Works in WCG What We Buy: Office supplies, catering, IT, maintenance services, infrastructure, advisory services, etc. Quotations: Informal or formal quotes for values below R1 million. Competitive Bids (Tenders):Formal process for values above R1 million. Transversal Contracts: Pre-negotiated contracts for common-use items across departments. Emergency/Deviation Procurement: Used under strict conditions for urgent needs. How We Buy: www.etenders.gov.za www.etenders.gov.za Directly on your emails and on your ePSaccount Departmental websites & notices Where to Find Opportunities: WC Smart Procurement Conference 2025
6 Key Requirements to Engage SUPPLIER REGISTRATION: COMPLIANCE DOCUMENTATION: UNDERSTANDING TENDER DOCUMENTS: Must be registered on the Central Supplier Database (CSD) national platform for all suppliers to government. Must be registered on the Western Cape Supplier Evidence Bank Tax Clearance Certificate or PIN (from SARS) BBBEE Affidavit or Certificate CIPC registration documents CIDB Grading for construction- related services Bank confirmation and ID of directors Read all sections thoroughly: specifications, terms of reference, evaluation criteria, pricing schedules, returnable documents. WC Smart Procurement Conference 2025
7 Tips for Navigating the Process Read tender advertisements and documents carefully Don't miss important instructions or requirements. Price for value, not just cost Competitive pricing must be backed by quality, reliability, and delivery capability. Attend briefing sessions Ask clarifying questions and get insight into expectations. Keep track of tender notices and deadlines Use a calendar or tracking tool to manage opportunities. Submit complete, organised bids Missing documents or incorrect formats can disqualify you. WC Smart Procurement Conference 2025
8 Strategic Alignment = Opportunity 2 1 3 Differentiate Your Offer Collaborate for Scale Align with Government Priorities Innovate in service delivery or product design. Offer after-sales support or local job creation components. Consider joint ventures or consortiums to combine strengths and meet bigger contracts. Study the Western Cape s Annual Performance Plan, Budget Statements, and Departmental Strategic Plans. Example: If WCG prioritises climate resilience, green technology and eco-friendly suppliers have an edge. WC Smart Procurement Conference 2025
9 Common Pitfalls to Avoid Missing Submission Deadlines: Late submissions are not accepted under any circumstances. Incomplete or Incorrect Documentation: Can lead to immediate disqualification. Not Following Instructions: Non-compliant bids won t be considered. Underestimating the Time Needed: Prepare your bid early don t rush. Not Seeking Feedback: Always request a debrief to learn and improve for next time. WC Smart Procurement Conference 2025
10 What Government is Looking For Value for Money: Competitive pricing aligned with quality. Delivery Reliability: Can you deliver on time and to spec? Reputation & Experience: Past performance and client references matter. Empowerment & Local Benefit: Support for SMMEs, local economic development, and inclusive growth. Compliance & Integrity: Government only works with ethical, law-abiding suppliers WC Smart Procurement Conference 2025
11 Tools to Support Suppliers Keep up with procurement law, tendering skills, and financial literacy. CSD and WCSEB Registration & Updates Supplier Development Programmes Online Courses & Webinars: National ePortal: eProcurement System Ensure your profile is up to date with correct commodity codes and documents. Support through SEDA, SEFA, and sector-specific associations. Procurement plans and resources. Access WCG Tender Opportunities WCG Procurement Client Centre (PCC) for supplier support WC Smart Procurement Conference 2025
12 Future Trends to Prepare For Digital Procurement Platforms: Increased use of online systems and automation. Sustainability as Standard: Circular economy and climate-friendly sourcing. Supplier Performance Tracking: Contracts will include KPIs and service-level monitoring. Transparency and Open Data: Bidders and awards published for public scrutiny. The New Public Procurement Act: designed to unify and simplify public procurement across all levels of government. WC Smart Procurement Conference 2025
13 Let s Build Together A thriving supplier base is key to a thriving province. WCG is committed to: Fair, transparent, and impactful procurement. Building a resilient and inclusive supply chain. Partnering with suppliers who are ready to grow with government. WC Smart Procurement Conference 2025
CSD Enhancements Proof of address Beneficiary information RFQ Function WC Smart Procurement Conference 2025
Contact Us Malibongwe Vusani Acting Deputy Director: Capacity Building and Client Support 021 483 6645 Tel: Fax: Malibongwe.vusani@westerncape.gov.za www.westerncape.gov.za 1st Floor, 4 Dorp Street, Cape Town, 8000
