Enhancing Employee Motivation through Effective Communication
Employee motivation is crucial for workplace performance and company success. Improving internal communications is key to boosting employee morale, productivity, and satisfaction. Learn how to create a positive workplace culture and motivate your team effectively with helpful tips and best practices.
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Talent 4.0 Talent Management for SMEs Training Programme https://t4lent.eu/ The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
M4: How to motivate your Employees Unit 3: How to Improve Employee Motivation Prepared by IHK-Projektgesellschaft www.ihk-projekt.de Germany The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Learning Outcomes By the end of this learning unit you will be able to improve Employee Motivation with helpful Tips and best practice and: Improve internal communications Build a positive workplace environment Create a positive company culture Motivate / Reward your employees The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Introduction Employee motivation is a critical aspect at the workplace which leads to the performance of the department and even the company. Improve employees motivation needs to be a regular routine. Employees who believe that management is concerned about them as a whole person not just an employee are more productive, more satisfied, more fulfilled. Satisfied employees mean satisfied customers, which leads to profitability. Anne M. Mulcahy The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Improve internal communications Communication is vital to organizations it s how we coordinate actions and achieve goals. It is defined in Webster s dictionary as a process by which information is exchanged between individuals through a common system of symbols, signs, or behavior. We know that 50% to 90% of a manager s time is spent communicating. In business, poor communication costs money and wastes time. One study found that 14% of each workweek is wasted on poor communication. Communication fulfills three main functions within an organization, including coordination, transmission of information, and sharing emotions and feelings. All these functions are vital to a successful organization. Source: https://medium.com/swlh/the-art-behind-communication-22f06f283df The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Improve internal communications George Bernard Shaw once said, The single best problem in communication is the illusion that it has taken place The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Build a positive workplace environment An employee's workplace environment is a key determinant of the quality of their work and their level of productivity. How well the workplace engages an employee impacts their desire to learn skills and their level of motivation to perform. Great workplaces are flexible to employees' work/life needs and encourage work/life balance by offering flexible schedules, providing generous paid time off, accommodating individual requests and needs, and creating a supportive work environment that is understanding of personal and family obligations. It's important to create a caring environment and show each employee that their contributions are valuable, and that their supervisors care about them as people. Honesty, compassion, and respect, especially from management, go a long way toward creating a happy workplace. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Build a positive workplace environment The most important of these workplace environment factors that either lead to engagement or disengagement are shown in the following diagram. A close consideration of each of these factors is also very useful in ensuring that employees apply the skills they learn during training programs once they return to their workplace. Tending to the structural and interpersonal aspects of each of these factors enables employees to apply the required skills in a consistent and habitual way. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Create a positive company culture Company culture refers to the personality of a company. It defines the environment in which employees work. Company culture includes a variety of elements, including work environment, company mission, value, ethics, expectations, and goals. Some companies have a team-based culture with employee participation on all levels, while some businesses have a more traditional and formal management style. Other companies have a casual workplace without many rules and regulations. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Create a positive company culture Company culture is an integral part of business. It affects nearly every aspect of a company. From recruiting top talent to improving employee satisfaction, it s the backbone of a happy workforce. Without a positive corporate culture, many employees will struggle to find the real value in their work, and this leads to a variety of negative consequences for your bottom line. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Create a positive company culture Encourage positivity. In order to build a positive culture, employers need to start by encouraging positivity in the workplace. Emphasis on employee wellness. No organization can expect to foster a positive culture without healthy employees. Employees need to feel their best physically, mentally and emotionally in order to contribute to a positive culture. Foster social connections. Workplace relationships are an essential element to a positive company culture. When employees barely know their colleagues and rarely interact, there s no possible way for a strong culture to grow. Leaders need to provide employees with opportunities for social interactions in the workplace Grow off your current culture. Building a positive corporate culture doesn t mean employers should completely scrap everything their company currently stands for. Provide meaning. Meaning and purpose are more important in the workplace now than ever. A majority of employees crave meaning and purpose in their work. Without it, job satisfaction takes a major hit. Listen. Being a good listener is one of the easiest ways employers can start to build a positive culture. Create goals. No organization can have corporate culture without clear goals in place. Employers should gather with their team to create goals and objectives that everyone can work towards. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Motivate / Reward your employees 70% of employees believe that their motivation and morale would improve significantly if they received more recognition from their managers. The truth is, employee recognition doesn t always have to be top-down in order to be motivating. When you empower everyone on your team or in your organization to give each other frequent, timely, visible, specific, inclusive, and values-oriented recognition, those sparks of motivation can come from anywhere. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
MASLOW HIERARCHY OF NEEDS APPLIED TO EMPLOYEE ENGAGEMENT Motivate / Reward your employees 1. Highly Engaged - I love to work here and to help others - I inspire others to do their best - I m a high flyers SELF- AQUALIZATION 2. Engaged - I m a vital part of the institution - I feel important at work - I m an achiever IMPORTANCE 3. Almost Engaged - I know I am part of something bigger - I might leave if I m tempted -I m proud to work here but I wouldn t tell anyone MOTIVATION BELONGING 4. Not Engaged - I read job ads - I have poor working conditions - I don t like my supervisor nor my team SECURITY 5. Disengaged - I m here for the money - I m leaving when I can - I m not satisfied with my job SURVIVAL The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
Motivate / Reward your employees 1. Recognize great work 2. Set small, measurable goals 3. Celebrate results 4. Stay positive 5. Stay fueled 6. Take regular breaks 7. Stay healthy 8. Be transparent 9. Encourage teamwork 10. Envision and share positive outcomes 11. Find purpose 12. Offer small, consistent rewards 13. Provide a sense of security 14. See and share the big picture It s totally normal for employees to face dips in motivation, but it becomes a problem when your colleagues are consistently disengaged. That's why we gathered some great tips from experts to help keep you and your team motivated, day in and day out. The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
Exercises Below are scenarios of critical decisions you may need to make as a manager. Read each question and select one from each pair of statements. You need to lay off 10 people. Would you: a. lay off the newest 10 people? b. lay off the 10 people who have the lowest performance evaluations? You need to establish a dress code. Would you: a. ask employees to use their best judgment? b. create a detailed dress code highlighting what is proper and improper? You need to monitor employees during work hours. Would you: a. not monitor them because they are professionals and you trust them? b. install a program monitoring their Web usage to ensure that they are spending work hours actually doing work? The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Summary/Conclusion A positive workplace is the basic element that will get your company to the top. In order to achieve a high level of employee productivity, management needs to encourage a positive workplace environment. Ensure that your employees feel that their work and efforts is an important contribution to the company s success. Remember to always keep an open- door policy and have an approachable management team. 3 WAYS TO BOOST EMPLOYEE MOTIVATION Companies can craete environments that motivate employees by: 1. Expect employer to provide support & encourage direction. Have encourage problem-solving, not impose solutions. 2. Create rewards systems that affirm. Use rewards like pay increases, bonuses, promotions to boost feelings of competence and mastery. 3. politics Ensure the rewards are based on qualifications performance, not connections. Minimize & organizational promote self- fairness. employers to and and The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Thank you for watching! The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
Sources: https://inside.6q.io/employee-motivation-important/ https://www.businessperform.com/workplace-training/workplace_environment.html https://www.forbes.com/sites/alankohll/2018/08/14/how-to-build-a-positive-company-culture/#4290bbd449b5 https://www.thebalancecareers.com/what-is-company-culture-2062000 https://www.sympa.com/insights/blog/6-basic-hr-metrics-for-measuring-employee-motivation/ https://blog.bonus.ly/20-simple-ways-to-increase-motivation-in-the-workplace/ https://saylordotorg.github.io/text_organizational-behavior-v1.1/index.html Bild von Gerd Altmann auf Pixabay Bild von Alexas_Fotos auf Pixabay Bild von Free-Photos auf Pixabay Pictures: The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein. 2018-1-AT01-KA202-039242
