Enhancing Grants Management System: Assessment, Achievements, Challenges, Progress, and Recommendations
"Explore the assessment, achievements, challenges, progress, and future recommendations of an online Grants Management System (OGMS) with a focus on streamlining processes, enhancing research aspects, and improving system efficiency. Discover the proposed solutions for better grant administration and project monitoring in scientific research endeavors." (Characters: 326)
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Presentation Transcript
INITIA TIV E DE S O R G ANISME S SU BV E NTIO NNAIR E S DE LA R E C H E R C H E SC IE NTIFIQ U E SC IE NC E G R ANTING C O U NC ILS INITIA TIV E MEST Online Grants Management System (OGMS) Assessment and Recommendations
Background OGMS SGC Ghana Proposal Submission Grant Administration Peer Reviews MEST STI for SDGs Roadmap Project Monitoring Financial Management
Achievements Streamlined Processes Enhanced Aspects Research Call Statistics Challenges in Grant Application System Improved proposal submissions and peer reviews. Project monitoring made easier. Increased efficiency, transparency, accessibility, and collaboration within program. Over 150 applications received, showing program reach.
Challenges Faced Budget Section Input Issues Inadequate Reviewer Assignment Process Non-Numerical Inputs Suboptimal Assignments Restricted Access to Critical Tabs User Access Issues Delays in Processing Website Inaccessibility Hindered Communication Challenges in Grant Application System Login Difficulties Insufficient Submission Management Features Document Upload Failures User Confusion Unsuccessful Upload Attempts Processing Delays Caching Issues Application Form Submission Issues Website Loading Failures Inability to Proceed Lack of Automated Notification System Missed Deadlines
Progress Made Tab Access Restoration Password Recovery Print Support Chatbot Submission Efficiency Button Fix The print application button now functions as intended. Submission categorization and reviewer assignment are now optimized. Critical tab access has been restored through technical fixes. A user-friendly password recovery process has been introduced. A system support chatbot has been introduced for 24/7 assistance.
Way Forward Conduct Audit Identifying and resolving access issues Integrate Tools Streamlining processes with Microsoft tools Enhance Interface Redesigning for user- friendliness Improve Reviewer Assignment Matching reviewers with proposals Implement Notifications Keeping users informed with updates
Conclusion - Recommendations Integrate Audit and Accounting Profile Regularly Audit User Permissions Establish Automated Notification Systems Develop a module for financial audits and accounting Review user access rights to ensure authorization Develop notifications for key events and deadlines Implement Robust Accounting Controls Continuously Improve User Interface Strengthen Cybersecurity Measures Establish controls and audit trails for financial monitoring Gather feedback and conduct usability testing Implement multi-factor authentication and updates
Conclusion Experiences User Issue Experience & Stability Resolution & Optimization Characteristic Digital Tools Encourages system adoption Enhances system effectiveness Efficient management Grant Management Meets evolving user needs Optimizes system based on needs Maintains user trust System Improvement
Thank you MESTI Sefakor Heloo Grant Officer Ministry of Environment, Science, Technology, and Innovation T: +233 245 573 610 E: sefakor.heloo@mesti.gov.gh
