Enhancing Hingham Public Schools Facilities and Services for FY 2016
Explore how Hingham Public Schools is planning to improve its facilities and services in FY 2016, including new positions, increased oversight, asset inventory enhancements, and maintenance initiatives. The proposed organizational structure aims to streamline operations, while the Facilities & Procurement Manager role focuses on efficient asset management and project tracking. Find out more about the budget highlights and future plans for school facilities.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Hingham Public Schools Preliminary Budget Information FY 2016 Service and Facilities January 12, 2015
Time Passes in a Blink Buildings are getting older East School will be in its 8thyear of operation High School and South 16 and 18 PRS and Foster 10 year upgrades are 5 - 6 years old now Brand New Middle School! (Grounds Maintenance) Buses are getting older End of the second lease (5 year and a 3 year) Buses 8 years old Middle School enrollment projected to spike in 16 Backlog of maintenance projects New facilities require more maintenance Depot, Buildings 179 and 12 still need a solution
Service and Facilities FY 16 Budget Highlights September Planning Meeting Initiatives Increased Facilities Oversight Restored Maintenance position to address grounds and other maintenance issues Asset Inventory of School Infrastructure Increased Central Office Support Increased Athletics support due to growth New Bus Lease
Proposed Organizational Structure New Position Facilities & Procurement Mgr. Director of Athletics Building and Grounds Maintenance Supervisor Custodian Supervisor Elem and MS HS Building and Grounds Supervisor .7 Barry Mike Custodians (18) Custodians (8.25) Bill Peter New Grounds for Elementary and MS
Facilities and Procurement Manager Personnel in Lieu of Capital Money First Year to include: Asset Inventory for Schools and Town Establish School Department Leadership Role Project Tracking and Administrative Functions Expanded School Dude Implementation and Reporting Use of School Department s Maintenance Work Order System (School Dude) Equipment Data Base to Store Asset Inventory Data Subsequent years more focus on data analysis and School Facilities and Procurement
Facilities & Procurement Manager School and Town School Asset Inventory Town Asset Inventory Depot Projects Town Buildings Implement Full School Dude Prioritize Projects (Maintenance) Manage Budget Establish Standard Reports Ensure Quality Date Input and Reporting Review Capital Needs & Asset Life Cycle for Town and Schools Schools Write Bid Specs & Assign Resources to Manage Projects Update Administration on Facilities Projects and Issues PO Tracking and Forecasting Participate in Budget Development Maintenance Capital Oversees Facility Use Process Community Interface Problem Resolution
Administration, Facilities, Health and Transportation Trend FY 16 Preliminary Budget 4,500,000 $4,157,812 $3,948,572 Budget Trend 4,000,000 $3,523,238 $3,359,371 3,500,000 3,000,000 2,500,000 Sch Committee and Admin Health and Student Activities Facilities and Operations 2,000,000 Regular Transportation 1,500,000 1,000,000 500,000 0 2012-2013 2013-2014 2014-2015 2015-2016
Hingham Public Schools FY 16 Preliminary Budget Facilities and Operations 1,800,000 $1,545,001 1,600,000 1,400,000 1,200,000 $988,624 1,000,000 2012-2013 $756,663 800,000 2013-2014 $551,022 2014-2015 600,000 2015-2016 400,000 200,000 $107,261 0
Maintenance and Custodian Needs FY 16 Recommendation for Maintenance Facilities and Procurement Manager Additional Maintenance worker for grounds Requests for additional Custodians - Deferred South .5 PRS .5 MS .5 District added three custodians last year, 2 MS, 1 HS
Energy Forecasting Method FY 15 based on FY 13 actual usage adjusted for seasonality FY 16 based on FY 14 actual usage adjusted for seasonality Previous years Usage adjusted to an average year based on 10 year rolling Heating Degree Day Average Price based on existing pricing for electric and gas and existing contract pricing for oil There is no crystal ball depends on the severity of the winter New Middle School is still unknown relative to usage for Heat and Electric Old MS was oil, New MS is natural gas
Heating Degree Days Year Total Average 2004-2005 5909 2005-2006 5358 2006-2007 5368 2007-2008 5379 2008-2009 5702 2009-2010 5135 2010-2011 5587 2011-2012 4436 2012-2013 5375 2013-2014 5878 5472.75* * Removed the High and Low from the average Heating is the primary driver for gas, oil and electric costs. Primary fuels are combusted while pumps, circulators, and blowers distribute the heat.
Energy Budget Natural Gas Natural Gas Usage Trend FY 09 - FY 14 Actual FY 15 - FY 16 Budget $371,485 300,000 $400,000 $346,377 $350,000 250,000 $278,864 $300,000 200,000 $250,000 $211,360 $258,761 $178,825 150,000 $200,000 $226,032 Therms Costs $215,063 $150,000 100,000 $100,000 50,000 $50,000 0 $0 FY 09 FY 10 FY 11 FY 12 FY 13 FY14 FY 15 FY16 Therms Cost New MS converts to natural gas In FY 15
Energy Budget Oil Oil Usage and Cost Trend FY 09 - FY 14 Actual FY 15 and 16 Budget 80,000 $300,000 $262,891 70,000 $250,000 $219,889 60,000 $200,000 $141,974 50,000 $140,110 $204,771 $129,992 40,000 $150,000 $155,439 30,000 $100,000 20,000 $105,940 $50,000 10,000 0 $0 FY 09 FY 10 FY 11 FY 12 FY 13 FY14 FY 15 FY16 Gallons Cost New MS - Gas Heat FY 15
Electric Budget Electricity KWH Usage and Cost Actual FY 09 - FY 14 Budget FY 15 and FY16 5,500,000 800,000 $756,663 $739,767 750,000 5,000,000 700,000 4,500,000 650,000 4,000,000 $587,569 $593,158 $584,477 600,000 3,500,000 $593,627 550,000 KWH Cost 3,000,000 $542,236 500,000 $525,782 2,500,000 450,000 2,000,000 400,000 1,500,000 350,000 1,000,000 300,000 FY 09 FY 10 FY 11 FY 12 FY 13 FY14 FY 15 FY 16 KWH Cost New MS built to current day code
Capital Projects Notable Items in FY 16 High School Hot Water Boiler East School Erosion Control and Field Development HS Weight Room Expansion Increased Cost for Foster Shed Painting Boiler Issues at the High School High School Cafeteria Modifications Business Office Automation
Capital Projects Continuing from FY 15 (not all inclusive) Converting Fire Call Boxes at all locations Technology Plan Costs as adjusted for SBC funding of Chromebooks Food Service Equipment for additional schools Feasibility Studies for Foster and PRS Accelerated Repair for Windows Phone System for High School and Foster Special Ed Van Replacements
Capital Projects Funded from FY 14 Operating Budget Kitchen Equipment for HS and PRS Structural Repairs for Foster Shed Pushed Out, Reduced, Not Included High School EMS Upgrade as we go Reduced to annual installments Building 179 Renovations Still waiting on Town wide solution Added Money for Building 12 Repairs pending solution Depot Paving, Garage Doors, Etc. These are below the School Department s total Not included in the request
Capital Equipment Notable Notable Instructional Equipment Music Equipment Wrestling Mats Weight Room Equipment Health Equipment Audio Meters Vision Testing Maintenance Equipment Tractor Cab for HS Small Tractor East New Floor Scrubber Washer Dryer South Cuts down on towels, mops, etc. Snow Blower for Bldg. 179 Also as backup for District
