Enhancing Public Entities Budget Reporting and Integration Systems
Explore the EBI Budget Office's initiatives for public entities, focusing on budget compilation, quarterly reporting, and web integration systems. Learn about challenges, recommendations, and the importance of collaboration in improving financial processes.
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Presentation Transcript
PUBLIC ENTITIES PRESENTED BY: BUDGET SUBMISSIONS AND QUARTERLY REPORTING TUMELO TUMI TJALE DIRECTOR : EBI Budget Office Budget Compilation and Web Portal Initiative Update 08 December 2023
2 Content ENE Budget Compilation Quarterly Reporting Web Integration System Update Public Entities Data Use Data Analysis Challenges Recommendations and Conclusion
3 ENE Budget Compilation Government spending plans in MTEF, tabled in Parliament annually ENE publication explains government s expenditure as per the annual appropriation legislation Information on past, current and over the medium-term achievement of performance targets Collaboration from the finance, human resources, planning and other divisions within an institution is vital Budget Review publication Consolidation of the general government account in the framework Cash flow statement projections
4 ENE Budget Compilation Institutions submit completed ENE databases in prescribed format by NT 08 December 2023 - Institutions submit board-approved budgets to NT in the database Preliminary numbers acceptable and can be revised later in the process ENE chapter accompanied by a separate signed endorsement letter (CEO/AA) Electronic copies of 2022/23 annual reports for history number verification Compile realistic projections using previous years outcomes as a base. Comprehensive explanation of projected underspending and big variances Performance indicators fully outline achievement plans of budget allocations Parliament and public exercise oversight using performance information
5 Quarterly Reporting
6 Web Integration System Update Recap Legacy systems adopted for collection of data Manual unautomated data collection methods (MS Excel, PDF forms & AFS) Public entities advanced financial systems vs stakeholders manual methods Inadequate level of collaboration: collection of similar data from PEs Level of detail required in language not understood by public entities Duplication of efforts causing unnecessary burden and fatigue
7 Web Integration System Update - Recap
8 Web Integration System Update
9 Web Integration System Update The Road Ahead Expected completion date October 2024 Continue to use Excel templates for collection Forecast realistically and adjust forecasts where applicable Complete all data required Address queries when raised Complete data using R thousands Use datafilepe@treasury.gov.za to submit data templates Adhere to submission dates CEO or Accounting Authority to sign off on the numbers provided
10 Public Entities Data Use Growing demand of Public entities quality data Vulekamali Data Portal Public entities recently on the spotlight over performance NT responds to economists, journalists, rating agencies on entities numbers Explanations provided on templates used to respond to media queries Continuous data requests from various institutions including the IMF Reporting is critical for oversight and for building the statistics Non-compliance make provision of statistics cumbersome What s an entity s purpose of existence?
11 Data Analysis Challenges Drastic changes in projections from one submission to the other (trends) Inconsistent and unrealistic projections Unrelated explanations provided Explanations for big variances not provided Queries not fully responded to Staff turnover at institutions causing poor submissions of data Poor quality submissions post training Non-compliance no submission, late submission and/or incomplete submission
12 Recommendations and Conclusion Guidelines to be followed and complied with Guidelines - NT website http://www.treasury.gov.za/publications/guidelines/ Projections to be made realistically Explanations for trends and variances to be sensibly provided Reporting dates to be adhered to - important Contact information utilised for assistance Training and support continuously provided Adherence to reporting requirements Continuous engagements and updates on the PEQR web portal
13 Thank you ! Tumi.tjale@treasury.gov.za
