Entitling Smart Schools Users to SED Monitoring System Roles
Learn how district administrators entitle users to the SED Monitoring System for Smart Schools Bond Act compliance. Follow step-by-step instructions to grant user access and assign specific roles within the system efficiently.
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Smart Schools Bond Act Completing the Smart Schools Investment Plan http://www.p12.nysed.gov/mgtserv/smart_schools/ 1
A Quick Guide Entitling Users to SED Monitoring System Smart Schools Bond Act User Roles that exist in the State Education Department Delegated Account System (SEDDAS): Role Permissions Create a user account Update a user account Disable a user account Reactivate a user account Reset user passwords Entitle users to applications Create a user account Update a user account Disable a user account Reactivate a user account Reset user passwords Entitle users to applications Create a user account Update a user account Disable a user account Reactivate a user account Reset user passwords Entitle users to applications Create other DA, EA, and DA/EA accounts Delegated Administrator (DA) Entitlement Administrator (EA) Delegated/Entitlement Administrator (DA/EA) Super Delegated Administrator (SDA) (available only to Public School Superintendents) http://www.p12.nysed.gov/mgtserv/smart_schools/ 2
All public school districts have a Super Delegated Administrator (SDA). They may or may not have assigned the roles of DA, EA, or DA/EA to one or more persons working at the district. These are the steps to follow when providing access to the survey: The DA/EA will create a user account if the person who will enter the plan into the portal does not have SEDDAS permissions. Important note:The user account must be at the district, not school level in order for the user to be able to access the SSBA survey. Once a user has SEDDAS permissions, the EA or DA/EA will entitle the user to the SED Monitoring application. The user will then be assigned the role of Data Access for Data View and/or Data Entry for the Smart Schools Bond Act survey. http://www.p12.nysed.gov/mgtserv/smart_schools/ 3
How a district EA or DA/EA can entitle another district user for SED Monitoring & Vendor Performance System Step 1: After logging into SEDDAS, use the menu on the left to select Entitlements . Step 2: Search for the desired user. Step 3: Select the desired user and click the Select to Entitle User Account button. http://www.p12.nysed.gov/mgtserv/smart_schools/ 4
Step 4: Check the box next to SED Monitor & Vendor Performance System Step 5: Click the StartEntitling button. How to Grant Access to the Smart Schools Bond Act Survey (see next page) Step 6: Choose a Role Select DataAccess from the drop-down menu next to Role. Step 7: Select DataEntry access for each user by selecting the Smart Schools Bond Act box under the Data Entry section. If no Data Entry option is desired, please check N/A . Select Data View access for each user by selecting the Smart Schools Bond Act box under the Data View section. If no Data View option is desired, please check N/A . http://www.p12.nysed.gov/mgtserv/smart_schools/ 5
Once appropriate selections are made in all sections, click Next. You will then be able to click Grant Access. The process will then be complete. http://www.p12.nysed.gov/mgtserv/smart_schools/ 6
Smart Schools Bond Act Completing the Smart Schools Investment Plan http://www.p12.nysed.gov/mgtserv/smart_schools/ 7
Smart Schools Bond Act Completing the Smart Schools Investment Plan QUESTIONS? Smart Schools Bond Act Website: http://www.p12.nysed.gov/mgtserv/smart_schools/ Smart Schools Bond Act Email Box: smartschools@nysed.gov SED Office of Educational Management Services (518) 474-5928 http://www.p12.nysed.gov/mgtserv/smart_schools/ 10
