Erasmus+ KA2 Strategic Partnership Rules and Regulations

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This presentation provides informative insights on the 2016 rules and regulations of Erasmus+ KA2 Strategic Partnership by Robert Marinek. The content is designed for informational purposes and does not have any legal effect.

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Erasmus+ KA2 SP Rules and Regulations 2016 mag. Robert Marin ek This presentation is only informative and has no legal effect! 1

Warning! This presentation is not an excuse for you not to READ your contract! 2

The project DigiLing: Trans-European e-Learning Hub for Digital Linguistics Partners: University of Ljubljana Johannes Gutenberg University of Mainz University of Zagreb Charles University Prague Lexical Computing CZ s.r.o. University of Leeds 3

Agreement Documents Hierarchy 1. Grant Agreement Special Conditions 2. Grant Agreement General Conditions 3. Annex 3: Financial and contractual rules 4. Annex 2: Estimated Budget 5. Annex 1: Description of the Project 6. Annex 4: Agreement templates (LTT: benef. part.) 7. Annex 5: Mandates 8. Annex 6: List of Beneficiaries Also: national legislations & E+ Guide 4

Agreement: whos who National Agency E+ (NA) Partnership Coordinator C Participant A C Participant X Beneficiary n Beneficiary 3 Beneficiary 1 Beneficiary 2 B3 Participant A B1 Participant A B2 Participant A Bn Participant X B1 Participant B B2 Participant X B1 Participant X 5

Procedures Communication: in time and written only Changes: in time and justified Visibility of Union funding Suspension and Termination Force Majeure Checks and Audits 6

Prohibitions NO double financing NO conflict of interest NO corruption NO avoiding responsibility = Any damages are your responsibility 7

Other Requirements Personal data protection Ownership and use of the results Open Access Confidentiality 8

Grant: basics Currency: EUR Grant can be reduced if project is not of sufficient quality Cost types: cost per unit real costs 9

Grant Payment Dynamics 10

Transfer Between Grant Headings 20-20 Rule: max. 20% from AND max 20% in not allowed in management and exceptional costs no limit for special needs transfer possible only in pre-existent heading (exception SN) 11

Your Budget Reduction: 4.310,00 Approved grant: 229.265,00 Project lenght: 36 months Cost types in the project: Project Management and Implementation Transnational Project Meetings Intellectual Outputs Multiplier Events Learning/Teaching/Training Events 12

Cost Per Unit Calculation: number of units x amount per unit Conditions: actual existence of units necessary for the project measurable and verifiable Categories: Project management Project meetings Intellectual outputs Multiplier events Learning, Training & Teaching activities 13

Project Management and Implementation Everything related to running the project Unit: month Proof: Interim & final reports Results in dissemination platform Amounts: coordinator: 500 /m each partner: 250 /m max: 2.750 /m 14

Transnational Project Meetings Cross-border travel Conditions: at least 2 participants at least 100km of distance Unit: participant Proof: host attendance certificate (+ boarding passes and invoices*) Amounts: 100-1999km: 575 /participant > 2.000km: 760 /participant Project max: 23.000 /y 15

Intellectual Outputs Any tangible project s output that requires intellectual input Unit: workday Proof: actual output saved in dissemination platform timesheet legal basis (individual organisation) Staff category = professional profile 16

Intellectual Ouputs - Amounts Amount per workday in EUR Country Researcher/teacher/train er 137 74 137 214 214 Technician SI HR CZ DE UK 102 55 102 162 162 17

Multiplier Events Purpose: marketing of intellectual output/-s Unit: participant* Location: beneficiary country Proof: Description of the event Signed presence list Agenda and materials Amounts: local participant: 100 /participant foreign participant: 200 /participant Max: 30.000 per project 18

Learning, Training, Teaching (LTT) Activity in another country Unit: participant (per time and/or distance) 3 parts: travel, living costs & language preparation Proof: Host certificate (+boarding passes & invoices) online report (if > 2m) invoice for language preparation min. stay does not include travel time can add max 2 days for travel (except HE students) Max 60.000 per person 19

LTT Amounts TRAVEL Distance Amount 100 to 1999km 275 > 2000km 360 LIVING COSTS SHORT TERM to 14thday 100 /day/person 55 /day/person 14thto 60thday 70 /day/person 40 /day/person Staff Students 20

Tools Mobility Tool (MT) https://webgate.ec.europa.eu/eac/mobility Dissemination platform (platform) http://ec.europa.eu/programmes/erasmus-plus/projects/ Distance calculator (calculator) http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm 21