Essential Considerations for Presbyters' Parsonages
Establishing and maintaining a suitable parsonage for presbyters involves various aspects such as location, furnishings, rights, and responsibilities. Presbyters and parishes each have specific roles to ensure the property is well-maintained and functional. Understanding these aspects is vital for a harmonious relationship between presbyters and the parish community, ensuring a comfortable living environment for those in ministry.
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Presentation Transcript
Tenancies for Presbyters Thu 24 Feb 2022 Tenancies for Presbyters 1
Tenancies for Presbyters Thu 24 Feb 2022 Things to Consider when building or buying a parsonage Location / neighbourhood Orientation Street presentation Public and private areas Access Adequacy, size, number and inter-relationship rooms Presbyters office location Adequacy for disabled 2
Tenancies for Presbyters Thu 24 Feb 2022 Parsonage furnishings Kitchen layout Floor coverings Drapes and curtains Heating Lighting Sanitation Smoke alarms Insulation Healthy homes Efficient hot water supply Study 3
Tenancies for Presbyters Thu 24 Feb 2022 Presbyter s Rights and Responsibilities Rights Responsibilities To treat the place as their own home To promptly advise the Parish Property Committee of any maintenance requirements, as the need arises To be free to have whom they wish enter the property To care for the property by keeping it in a good and tenable condition and to accept responsibility for any repairs resulting from damage caused by self or the family To have privacy within the property for them, their family and guests To encourage/permit representatives of the Parish Property Committee to inspect the property periodically to ensure that maintenance needs are being actioned To expect repairs and maintenance to be attended to promptly. To permit the District Property Advisory Committee to review at least every three years the adequacy of all accommodation provided. (Law Book 2.24.6) Where a Minister dies the spouse/partner shall be entitled to continue rent free occupancy of the house for three months after the death of the Minister. Any other arrangements applying prior to the death shall continue during the three-month period. (Law Book 2.24.3) 4
Tenancies for Presbyters Thu 24 Feb 2022 Parish s Rights and Responsibilities Rights Responsibilities To have the house and grounds treated with respect and cared for in a responsible manner To provide a residence of good standard that meets the requirements as determined by Conference To have access to the property, after giving reasonable notice, to determine any maintenance needs To maintain the property, with regular attention to painting, paperhanging and provided furnishings To be informed promptly of maintenance requirements To insure the building and provided contents. To regularly (annually) inspect the property to determine required maintenance and upgrading To regularly (annually) inspect the property to determine required maintenance and upgrading To have support from the Synod Property Advisory Committee when dealing with property matters relating to the parsonage To consult with the Synod Property Advisory Committee when dealing with all appropriate property matters To have inspections from the Synod Property Advisory Committee members three yearly and prior to any change of Ministry within the parish, and advice regarding any maintenance etc. that needs attention To respect the privacy of the ministerial family To have parsonage and grounds clean, inviting and well maintained for incoming Presbyters when a change of ministry is taking effect To consult, where possible, with the new Presbyter with regard to any major refurbishment etc To seek the support of the Synod Property Advisory Committee and obtain the approval of the Methodist Connexional Property Committee before building, buying, selling, or making any structural alterations to the parsonage 5
Tenancies for Presbyters Thu 24 Feb 2022 District Property Advisory Committee Rights and Responsibilities Rights Responsibilities To expect early consultation by parishes on any matters relating to sale, purchase or alteration of parsonages. To be available to assist and advise parishes on any matter relating to the sale, purchase or alteration of a parsonage To be available to assist and advise parishes on any matter relating to the sale, purchase or alteration of a parsonage To inspect the parsonage, after negotiations with the presbyter and the parish, at least three yearly and especially just prior to any change of ministry To ensure that the parsonage is of adequate standard to meet the needs of the Presbyter and family To initiate annual reviews of the adequacy of all accommodation provided, whether occupied by a minister or not To initiate at least every three years reviews of the adequacy of all accommodation provided, whether occupied by a minister or not, and to initiate appropriate action as required.(Law Book 2.24.6) To be advised of action taken as a result of recommendations made to parishes 6
Tenancies for Presbyters Thu 24 Feb 2022 General Date of occupancy for new ministry Renting property for the new minister Parish provided accommodation Presbyters living in their own home Housing allowance Tenancy agreements 7
Tenancies for Presbyters Thu 24 Feb 2022 __________________________________________________________________________ SERVICE TENANCY AGREEMENT __________________________________________________________________________ Between __________________________________________________________________________ (PARISH) AND __________________________________________________________________________ (MINISTER) This form is available on the Methodist Church website: http://www.methodist.org.nz 8
Tenancies for Presbyters Thu 24 Feb 2022 Tenancy Agreement Presbyter s own home Landlord: means the Presbyter, Joint Family Home or Family Trust who own the property Tenant: is the Parish or Board. All tenancy agreements must be in writing. Both parties attention is drawn to the procedural and policy requirements of the Methodist Church as they are contained in Information Leaflet Number 26. The landlord must provide the tenant with a copy of this agreement prior to the commencement of the tenancy. This agreement must be completed in full and the tenant and landlord each keep a copy. Unless otherwise provided for within this agreement, the rights and obligations set out in the Residential Tenancies Act 1986 are implied into this residential tenancy agreement. Unless otherwise provided for within this agreement, no terms or conditions added to this agreement are valid if they are contrary to the Residential Tenancies Act 1986 and unless signed by all the Parties to this agreement. Before signing this agreement all parties should carefully read it and seek advice from the Department of Building and Housing if they are unclear about what they are agreeing to. The weekly rent payable as from each rent review date shall be determined by the process set out in Information leaflet 26, steps 1 to 5 and reviewed at the 31st January each year. Upon determination of the new rent, any overpayment shall be applied in payment of the next month s rent and any amount then remaining shall immediately be refunded to the Tenant. Any shortfall in payment shall immediately be payable by the Tenant. No Bonds are required to be paid as part of this agreement. Parties to tenancy agreements are subject to the provisions of the Privacy Act 1993 (1) If there is a problem between the tenant and landlord, and they cannot agree, then in the first instance, the parties will follow the provisions within Information Leaflet Number 26. 9
Tenancies for Presbyters Thu 24 Feb 2022 Landlord s responsibilities amounts for maintenance, repair or cleaning of the premises subject to this tenancy. Pay electricity, gas and the other assessed charges. Pay any telephone charges not covered by Presbyters Remuneration see Leaflet 25. Pay for water supplied to the premises. Comply with all building, health and safety standards that apply to the premises and to pay rates and any insurance taken out. Inform the tenant if the property is on the market for sale. Not interfere with the supply of any services to the premises. If the landlord is in breach of these responsibilities, the tenant(s) can apply to the Tenancy Tribunal. Landlords responsibilities Provide and maintain the premises in a reasonable condition. Keep the premises reasonably clean and tidy, and make all necessary repairs as are required. The Landlord will not invoice or charge the Tenant any further Tenants responsibilities Pay the rent on time. Use the premises principally for residential purposes. Not damage or permit damage to the premises. Not alter the premises without the landlord s written consent. Not use the property for any unlawful purpose. If a maximum number of occupants are stated in the tenancy agreement, not exceed that number. 10
Tenancies for Presbyters Thu 24 Feb 2022 Landlord Details Name(s): This section must be filled in: Address for service (not a P.0. Box number) (Hm) (Mobile) Phone (Wk) Other contact address (es) e-mail Tenant Details Name(s): This section must be filled in: Address for service (Hm) (Mobile) Phone (Wk) Other contact address(es) Tenancy Details Address of tenancy Rent per week: $ advance, To be paid Weekly /fortnightly/ monthly in Bond amount $ - NIL Rent review date: 31 January in each calendar year. The Rent shall be paid into the following Bank Account: Branch Bank The landlord and tenant agree that: 1. The tenancy shall commence on: 1. This tenancy is for a fixed term tenancy and cannot be terminated with notice and will terminate on 31 January 2010 unless the stationed appointment ends before this time or the 11
Tenancies for Presbyters Thu 24 Feb 2022 President agrees that a change of housing provision should apply. 3. The Tenant shall not assign or sublet the tenancy without the landlord s written consent. 3. Unless otherwise provided for within this tenancy agreement, this tenancy is subject to the Residential Tenancies Act 1986. 3. Other terms of this tenancy e.g., pets, number of tenants (Please continue on a separate sheet if necessary) Signatures Do not sign this agreement unless you understand and agree with everything in it and you have also read and understood the policies and procedures outlined in the Methodist Church Information Leaflet Number 26. The landlord and tenant sign here to show that they agree to all the terms and conditions in the tenancy agreement. Signed by: Signed by: a Landl ord Tena nt Signed by: a Landl ord Date Signed: Date Signed:
Tenancies for Presbyters Thu 24 Feb 2022 Sub Lease Agreement DATED (LESSEE) THE METHODIST CHURCH OF NEW ZEALAND Board of Administration (LESSOR) SUB LEASE AGREEMENT 13
