Essential Functions of Management and Coordination

Functions of Management 1. Planning- deciding in advance what to do, how to do, when to do, and who is going to do 2. Organising- Organise the activities, establish organisation structure to execute the plan, how many depts are needed, sub-units needed, how many posts or designations are needed in each dept, how to distribute the authority and responsibility among diff people

Functions of Management 3. Staffing: Recruiting, selecting, appointing the employees, assigning them duties, maintaining cordial relations, taking care of grievances of employees, training and developing the employees, deciding their remuneration, promotion, increments, evaluating the performance, maintaining personal records of employees.

Functions of Management 4. Directing: Instructing employees and getting the work done, motivating them, supervising the activities of employees, communicating with them(supervising, motivating, communicating and leadership) 5. Controlling: matching the actual performance with planned performance. If no match then find out reasons of deviation and suggestive measures to come out on path of plan

Functions of Management Coordination- bringing together the activities and resources of organisation and bringing harmony in them. Coordination the essence of management: It is needed to perform all the functions of management: i. Starts at the planning stage when top mngt plans for whole org

Functions of Management Starts at the planning stage when top mngt plans for whole org ii. Based on plans then organisational structure is developed iii. Staff is recruited, selected and trained as per org. structure and plan iv. To ensure right execution of plan directions are given v. Controlling ensure no discrepancy between plan and actual performance. i.

Functions of Management It is required at all the levels: i. Top level: to integrate all the activities of org. and lead the efforts of all the individuals in one common direction ii. Middle level: to balance activities of diff. dept so that these can work as a part of one org. iii. Lower level: to integrate the activities of workers towards achievement of org. objectives

Functions of Management It is most important function of an org: i. Manager ensures orderly arrangement of individual and group efforts ii. Makes sure that planned objectives are achieved with minimum conflicts

Functions of Management Questions: 1. In a manufacturing unit the purchase dept. purchased 50 tonnes of raw material for production dept. although only 40 tonnes was needed by the production dept. Due to this goods were overproduced and not accepted by sales dept. As a result some goods remained unsolved. 1. Which aspect of mngt. Is lacking above.

Nature of Coordination 1. Coordination integrates group efforts: Group brings orderliness-individuals have diff styles 2. Ensure unity of efforts: ensure unity of direction-all dept work hand in hand-binding force 3. Continuous process: managers works continuously to achieve coordination and maintain coordination

Nature of Coordination 4. Coordination is a pervasive function: all depts and for all functions 5. Coordination is the responsibility of all managers: Top level-coordinate plans,policies- middle level coordinate departmental activities and lower level coordinate the activities of workers 6. Coordination is a deliberate function: to avoid confusion, chaos-bring unity and integration

Importance of Coordination 1. Size of the organisation: greater the size of org. more coordination required-more workers- more efforts needed 2. Functional differentiation: diff depts, sections, divisions are interlinked and interdependent- bring all activities together 3. Specialisation: All specialist shouldn t take all decisions-managers need to take care to avoid chaos and confusion

Functions of Management Questions: 1. XYZ Ltd. Is not performing well these days. The company s sales and profits are declining continuously. The production dept. is blaming the mktg dept for not meeting the sales targets. The mktg dept is blaming the prodn dept for poor quality and higher cost of prodn. The finance dept. is blaming both for the decline in returns on investment. What do co lack?

Functions of Management Questions: 2. A company plans well in advance and has a sound org. structure, with efficient advisory staff as well as control systems. On several occasions, it finds that plans are not being adhered to. It leads to confusion and duplication of work. Advise the company.

Functions of Management Questions: 3. The GM of Dehradun Wood Pvt Ltd. Called a meeting of the Prodn mngr and Sales Mngr. he explained to them that both of these depts are the base of the company s success. Therefore, it is very necessary for both of them to work with coordination. Also, they were told that whatever decision they took for their respective depts; which could affect others, they must give its information to them immediately. They did the same. As a result of this, there never arose a situation in the company, when the sales orders could not be complied with because of the shortage of goods. Identify the importance of coordination