Ethnic Studies Professional Development Opportunity
Dive into the California Department of Education's Ethnic Studies Professional Development program authorized by Assembly Bill 130, offering $5 million in funding for educator training and course enhancements. The program includes content-focused learning, collaboration, coaching, and access to online resources to support the implementation of the Ethnic Studies Model Curriculum.
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Presentation Transcript
Ethnic Studies Professional Development Request for Applications January 4, 2022 CALIFORNIA DEPARTMENT OF EDUCATION Tony Thurmond, State Superintendent of Public Instruction
Welcome Sarah Smith and Jennifer Howerter Education Program Consultants Professional Learning Support Division California Department of Education (CDE)
Housekeeping All webinar participants have been placed on mute. Please hold questions until the end. The slides will be available on the CDE Ethnic Studies Professional Development (ESPD) Request for Applications (RFA) web page at https://www.cde.ca.gov/fg/fo/r12/ethnicstudiespd21rfa.asp. 3
Overview 4
Authorizing Statute (1) The ESPD contract is authorized by Assembly Bill 130, Section 132 (Statutes of 2021) of the Education Omnibus Trailer Bill (see Appendix C). The CDE, in collaboration with, and subject to the approval of, the executive director of the State Board of Education (SBE), will award the sum of $5 million to a county office of education (COE), or consortia of COEs, with demonstrated expertise in developing and providing professional development and regional training to educators in public schools serving kindergarten and grades one through twelve (K 12). 5
Authorizing Statute (2) Funds will be used for both of the following: 1. To provide professional development and regional training for teachers, administrators, and paraprofessionals to support creation or expansion of ethnic studies course offerings, including, but not limited to, courses that use the Ethnic Studies Model Curriculum (ESMC) adopted pursuant to Section 51226.7 of California Education Code (EC) as a guide. 2. To provide access to an online repository of resources to support ethnic studies courses. This includes the collection and review of materials to be made available for educators to use in implementing the ESMC pursuant to Section 51226.7 of the EC. 6
Authorizing Statute (3) Professional learning (PL) provided pursuant to this statue shall be content-focused, incorporate active learning, support collaboration, use models of effective practice, provide coaching and expert support, offer feedback and reflection, and be of sustained duration. 7
Request for Applications and Contract Process Authorizing statute requires the CDE to enter into a contract to carry out this work. This RFA will be used to identify the COE, or consortium of COEs, that will enter into a contract with the CDE. 8
Contract Funding and Duration One successful COE, or a consortium of COEs, is eligible. RFA will be used to identify the COE, or consortium of COEs, to enter into a contract with the CDE worth $5 million. Two-year contract: July 1, 2022 June 30, 2024 Intent to Apply deadline: January 12, 2022, before 4 p.m. Deadline for applications: February 7, 2022, before 4 p.m. 9
Contract Eligibility The applicant must be legally constituted and qualified to do business within the State of California. Applicant must be a COE, or a consortium of COEs. - If a consortium, the Lead Applicant must submit the application. - The applicant responding to this RFA must serve as the Prime Contractor and will be the responsible entity in ensuring that all tasks and activities are competently and successfully completed. May partner with institutions of higher education (IHEs). 10
Goals and Guidance (1) PL opportunities may include, but are not limited to: Convening Communities of Practice (CoPs), where groups of educators, including teachers, administrators, and paraprofessionals, come together to fulfill both individual and group goals related to ethnic studies. Providing coaching and coaching support focused on educator, including teacher, administrator, and paraprofessional, needs. 11
Goals and Guidance (2) PL opportunities may include, but are not limited to: Identifying and sharing models of effective practice to provide exemplars of how to develop and implement ethnic studies courses. Creating and curating PL materials to inform educators, including teachers, administrators, and paraprofessionals, in practices to develop and implement ethnic studies courses. 12
Additional Considerations (1) Applicants are encouraged to consider: The value and essential role of prospective and current K 12 educators and paraprofessionals in planning and implementing the PL activities that help local educational agencies (LEAs) offer new and expanded ethnic studies courses. Creating opportunities for school site administrators to build their skills as instructional leaders and institute PL structures that build educator capacity and improve instruction in ethnic studies courses. 13
Additional Considerations (2) Applicants are encouraged to consider: Development of an evaluation plan that explicitly describes the evaluation questions being addressed, instrumentation and data, techniques of analysis, and strategies for disseminating results to state and local education administrators and governing boards. The Superintendent s Quality Professional Learning Standards (QPLS), a set of standards that help guide development, review, and improvement of PL, available on the CDE website. 14
Background 15
Ethnic Studies Model Curriculum Background (1) AB 2016, Chapter 327 (Statutes of 2016), required the Instructional Quality Commission (IQC) to develop, and the SBE to adopt, a model curriculum in ethnic studies, and encouraged each school district and charter school that maintains grades nine through twelve (9 12) to offer a course of study in ethnic studies based on the model curriculum. The SBE adopted an ESMC in March 2021. 16
Ethnic Studies Model Curriculum Background (2) While its use is not mandated, the model curriculum is intended to supply local schools and districts with the background, ideas, and examples to begin local discussions on expanding ethnic studies offerings. The ESMC also encourages schools to include discussions on the ethnic heritage and legacies of students in their communities. 17
Ethnic Studies Graduation Requirement (1) On October 8, 2021, Governor Newsom signed AB 101, making California the first state in the nation that requires all students to complete a semester-long course in ethnic studies as a high school graduation requirement. Governor Newsom vetoed a similar bill in 2020 (AB 331), on the basis that the existing drafts of the ESMC were at that time insufficiently balanced and inclusive, and needed additional revision before adopting a model curriculum and requiring a course in ethnic studies as a high school graduation requirement. 18
Ethnic Studies Graduation Requirement (2) The AB 101 requirement becomes effective for students graduating during the 2029 30 school year. LEAs will need to offer the course by the 2025 2026 school year, and are free to choose to require a full-year course instead of a semester course. 19
Ethnic Studies Graduation Requirement (3) To the extent that LEAs choose to locally develop an ethnic studies course for approval by their governing board or governing body, it is the intent of the Legislature that LEAs not use the portions of the draft model curriculum that were not adopted by the IQC. The governor s AB 101 signing message is available online. 20
Application Outline (1) The application will address relevant background information, as well as four main tasks: 1. Coordination and Communications with the CDE and Collaborating Partners 2. Ethnic Studies Collaboration Committee, PL, and CoP Activities 3. General Services to Support Professional Development 4. Development and Support of Online Resource Repository 22
Application Outline (2) The application will also consist of the following elements: Information about optional partnerships with IHEs A project timeline, budget, and budget narrative Attachments Many of the RFA questions and attachments will be used to generate a Scope of Work (SOW), which will be used in the contract that results from this RFA. Applicants must submit the application by 4 p.m. on February 7, 2022, through the online application system. 23
Intent to Apply Applicants are required to submit an Intent to Apply by January 12, 2022, no later than 4 p.m. Submit the survey at https://surveys2.cde.ca.gov/go/espd-intent.asp (survey now closed). The Intent to Apply does not require an organization to submit an application; an application that was not preceded by an Intent to Apply by the deadline will not be accepted. Applications for which the Intent to Apply has not been received by the date and time specified shall not be accepted. 24
Application Eligibility (1) If applying as a consortium, one COE must be the Lead Applicant. The Lead Applicant will receive email confirmation of the information submitted in the application. The Lead Applicant selected to enter into contract with the CDE will serve as the Prime Contractor. The Prime Contractor must have the experience and qualifications to provide oversight to all proposed subcontractors and review and approve work products created by all proposed subcontractors. 25
Application Eligibility (2) If changes need to be made to the application, the Lead Applicant must resubmit the entire application prior to the deadline. The last submitted application will be the one considered for review. The CDE is not able to modify the application information after it is submitted. Incomplete or late applications will not be considered. 26
Minimum Contractor Qualifications (1) The Prime Contractor must: Have the experience and qualifications to provide oversight to all proposed subcontractors and review and approve work products created by all proposed subcontractors. Be a COE with demonstrated abilities and expertise in supporting LEAs in ethnic studies PL, including developing and implementing ethnic studies curriculum and courses. 27
Minimum Contractor Qualifications (2) The Prime Contractor shall be responsible for: The performance of any services provided through funds awarded under this contract by partners, consultants, or other organizations; Ensuring that any new instructional materials, including curriculum, developed as a result of this contract, are available as open educational resources; and Submitting the required reports to account for the use of contract funds. 28
Minimum Contractor Qualifications (3) Applicants must have a minimum of two years (within the last five years) of experience in: - Designing and implementing large-scale professional development opportunities; and - Designing and maintaining online platforms to support educators, administrators, and paraprofessionals in public K 12 educational settings. Applicants professional development offerings must be grounded, supported, and validated in current research. 29
Evaluation Process A panel of readers selected for their expertise will read, review, and score each eligible application using the scoring rubric. Readers will be instructed to read each proposal in its entirety to get an overall impression of the project and whether it makes sense overall. Points will be awarded based on completeness and responsiveness of the application to each of the required application components. Interviews with potential grantees may be conducted. 30
Application Timeline Activity Intent to Apply Due RFA Applications Due Intent to Award Posted Last Day for Appeals to be Received by the CDE Date January 12, 2022, before 4 p.m. February 7, 2022, before 4 p.m. March 7, 2022 March 14, 2022, before 4 p.m. Final Awards Posted Contract Start Date March 18, 2022 July 1, 2022 The contract start date is dependent upon contract approval by the Department of General Services (DGS). Work may not begin on the contract until DGS approval is secured. 32
Scoring Rubric (1) Task 2: Collaboration Committee, PL, and CoP Activities Clearly and convincingly describes how the applicant will provide planning and logistical support for regional CoPs conducted throughout the school year. 0 1 2 3 Requirement Not Addressed Requirement Partially Addressed Requirement Met Requirement Exceeded 33
Scoring Rubric (2) Description Points 12 12 15 9 5 2 12 2 2 3 3 3 80 Background: Context and Experience Task 2: Collaboration Committee, PL, and CoP Activities Task 3: Services to Support Professional Development Task 4: Online Resource Repository Priority Points IHE Partnership Timeline Organization, Structure, and Personnel Resources Proposed Project Budget Proposed Budget Narrative Attachment: Organization Chart Attachment: Resumes or Curricula Vitae (CVs) Attachment: Letters of Commitment Total Points 34
Application Narrative Overview Several of the application narrative questions contained in this webinar have been summarized for the purposes of this presentation. Please refer to Section 3, Scope of Project, for additional details about the following questions and tasks. 35
BackgroundRelevant Context and Experience (1) This section provides information on the applicant s context and experience relevant to this project. (12 points) 36
BackgroundRelevant Context and Experience (2) 1. Developing and Delivering High-Quality PL Describe any previous experience and/or expertise in developing and delivering high-quality PL for teachers, administrators, and paraprofessionals that is content focused, incorporates active learning, supports collaboration, uses models of effective practice, provides coaching and expert support, offers feedback and reflection, and is of sustained duration. (3 points) 37
BackgroundRelevant Context and Experience (3) 2. Ethnic Studies Professional Learning Describe any previous experience and/or expertise in providing ethnic studies PL, and/or providing resources related to ethnic studies, to educators, including teachers, administrators, and paraprofessionals. (3 points) 38
BackgroundRelevant Context and Experience (4) 3. Collecting and Vetting Materials Describe any previous experience and/or expertise in collecting and vetting materials and other resources to be made available for educators in implementing the ESMC adopted pursuant to EC Section 51226.7. (3 points) 39
BackgroundRelevant Context and Experience (5) 4. Online Resource Repository Describe any previous experience and/or ability to develop and maintain an online resource repository, with specific references to how this repository would support ethnic studies courses that are aligned to the ESMC adopted pursuant to EC Section 51226.7. (3 points) 40
Task 1Coordination and Communications (1) This section acknowledges the applicant s commitment to completing all requirements specified for both fiscal years of the anticipated contract (2022 23 and 2023 24). Applicants will read the subtasks, and then select the checkbox indicating that the subtask will be incorporated into a SOW covering fiscal years 2022 23 and 2023 24. The successful applicant that enters into this contract will eventually incorporate acknowledgement of these tasks into a SOW covering fiscal years 2022 23 and 2023 24. Please refer to Section 3, Task 1 of the RFA for full details on each of the following items. 41
Task 1Coordination and Communications (2) 1.1 Project Leadership Identify one Project Director, as well as additional immediate staff to support the Project Director, and ensure that the Project Director and all staff will maintain consistent communications with the CDE Contract Monitor and project leads of partner agencies and subcontractors; attend meetings (both in person and virtual); and provide pertinent updates on project activities as requested task leaders. Only one person may be identified as Project Director. (Checkbox) 42
Task 1Coordination and Communications (3) 1.2 Monthly Conference Calls Agree to host monthly conference calls between the CDE Contract Monitor and the Project Director to review and discuss task implementation and status. Acknowledge and ensure that the applicant s Key Personnel, including staff and any proposed subcontractors, will be present and must attend, at the request of the CDE, the meetings as appropriate to the task. Develop the meeting agenda in coordination with the CDE, take minutes, and submit the meeting minutes to the CDE. (Checkbox) 43
Task 1Coordination and Communications (4) 1.3 Quarterly Progress Reports Develop and submit quarterly progress reports that are signed by the Project Director and submitted to the CDE Contract Monitor, along with the quarterly invoice. Reports will include task number and title for each current-year task, a brief status report of activities completed during the prior quarter, and a list of activities in progress or scheduled for the following quarter with the current status of each task or activity. Reports will also include tasks and activities with cross references to invoices that show the cost for each task and activity, and address issues or concerns. This includes an evaluation of the significance and impact of the problem, root cause, and recommendations for corrective actions. (Checkbox) 44
Task 1Coordination and Communications (5) 1.4 Annual Summary Project Report Deliver signed annual summary progress reports for the 2022 23 and 2023 24 fiscal years. Ensure that these reports include at a minimum an executive summary, background, tasks/subtasks, task methodology, progress, status update(s), and recommendations. Ensure that each annual summary progress report describes the procedures used, any limitations of the findings, and challenges related to conducting the task activities and any surveys or other instruments developed to conduct the activities. Include analysis and synthesis of participant feedbacks from each of the professional development activities and surveys conducted. (Checkbox) 45
Task 1Coordination and Communications (6) 1.5 CDE Approval Schedule Requirements Acknowledge and ensure consultation with the CDE for guidance during all work performed during the resulting contract term. Ensure thorough vetting of all deliverables to ensure they are of high quality, are free of any typographical or grammatical errors, and are presented in a professional format in adherence with the CDE required style. Acknowledge compliance with the CDE review and approval process (which will be reviewed with successful applicant). 46
Task 1Coordination and Communications (7) 1.5 CDE Approval Schedule Requirements (Cont.) Acknowledge that the CDE must approve all materials and/or deliverables developed in conjunction with the contract that results from this RFA. Acknowledge and ensure that the successful applicant may not disseminate any written information, materials, or deliverables to the field, public, or any other third party without the CDE s prior written approval. 47
Task 1Coordination and Communications (8) 1.5 CDE Approval Schedule Requirements (Cont.) Ensure that all deliverables are consistent with and do not conflict with state or federal law, state regulations, legislative intent, and/or IQC and SBE actions. The applicant must also agree to: Adhere to the CDE Web Standards, available on the CDE website. Accept financial responsibility for failure to meet agreed-upon timelines and produce deliverables that are of high quality and satisfactory to the CDE. Failure to conform to the CDE Approval Schedule Requirements may result in the cancellation of the contract that results from this RFA. (Checkbox) 48
Task 1Coordination and Communications (9) 1.6 Data Files, Reports, and Final Documents Acknowledge and ensure that unless otherwise specified in this RFA, all final documents must be provided in Microsoft Word 2016 or later format, or Adobe Acrobat, with approval, and that all documents (including those created by subcontractors) posted online meet CDE Web Standards, including Section 508 accessibility standards. Describe how the Contractor will maintain electronic files, including how data files and reports will be located and transferred to the CDE at the end of the contract period. Ensure that personally identifiable information collected will be limited, and that no student information will be collected. (Checkbox) 49
Task 1Coordination and Communications (10) 1.7 Ongoing Administration Ensure that the Contractor will prepare and monitor program budgets and budget revisions; negotiate, prepare, and monitor subcontracts; monitor and verify income and expenditures; and prepare and present quarterly and annual budget reports as required for pre-approval. Coordinate communications with the CDE during the contract period. Arrange all logistics for meetings related to the development of the online repository of resources and training events, and oversee the coordination of similar activities with the partner agency/subcontractor(s). (Checkbox) 50
