Exclusive Employee Benefits and Scholarships at HSC and UNT: Unlock Savings Today!

Discounts and Perks Discounts on cell service, flights, hotels, theme park tickets, retail, movie tickets, restaurants, etc. A close up of a logo Description generated with high confidence ers.state.tx.us unt.perkspot.com smartdollar.com/enroll/unthsc discounts.perksconnection.com Use code UNTX when creating login

Early Learning Center Onsite Child Care Availableto staff, students, and faculty of HSC, as well as the community (goal is a 50/50 split). Enrollment is limited to 74 children, ages 6 weeks to Pre-K. Hours are 7:00am 5:45pm, Monday Friday. For more info, contact Mariah Esquivel, ELC HSC Campus Director: Mariah.Esquivel@lenapope.org or 817-569-6255.

HSC Employee Educational Reimbursement Offers full-time, benefits-eligible faculty and staff up to $5,000/fiscal year for tuition expenses from an accredited institution of higher education (public or private). Reimbursed upon completion of program or course Must earn at least a C or pass in cases of pass/fail credit Eligibility requirements: Complete 12 months of full-time employment before beginning course No formal discipline in past 12 months At least a satisfactory rating on most recent evaluation Be employed at time of reimbursement Policy: https://unthsc.policytech.com/dotNet/documents/?docid=583&public=true Application: https://eera.unthsc.edu/

Horsman/McFadden Scholarship $1,000 scholarship per year to be used at any accredited university Must have been a full-time employee for at least one year standing from their last review at least one year and in good Employee, spouse and dependents under the age of 25 are eligible. Application and additional details can be obtained online at: https://www.unthsc.edu/golf/the-horsman-mcfadden-hsc-team- member-scholarship-faqs/ Applications are due in August.

Employee Tuition Discount: HSC Faculty/staff must be full time (100%) or employed as part-time benefits-eligible for at least 5 years Must meet applicable requirements for admission to HSC Must not have any outstanding debt to HSC Must be eligible as of the 12thclass day of the long semester or the 4thclass day of the summer term Waives certain service fees for classes taken at HSC Employee, spouse and dependents under 26 are eligible Managed by Student Finance SSC 150 817-735-0676

Employee Tuition Discount: UNT/UNT Dallas Faculty/staff must be full time (100%) or employed as part-time benefits-eligible for at least 5 years Must meet applicable requirements for admission Must be eligible as of the 12thclass day of the long semester or the 4thclass day of the summer term Covers board designated tuition, differential tuition, and mandatory fees Employee, spouse and dependents under 26 are eligible For UNT discount: https://sfs.unt.edu/forms For UNT Dallas discount: https://accounts.untdallas.edu/for ms

HR Overview What you need to know about working at HSC

Work Hours The work week is from Sunday to Saturday Texas state law sets the minimum work week for regular full-time salaried employees at 40 hours 40 hours. Standard work hours for HSC are Monday through Friday, 8:00am to 5:00pm. Your schedule may be different depending on the department or clinic. If working fewer than 40 hours in a work week, you may be docked if you have no leave time available. If flexing your schedule, it must be done within the same work week. Sunday to Saturday.

Flexible Work Arrangements Shifting Start and Stop Time Compressed Work Week Remote Work Talk with your supervisor. FWAs may not be applicable to every job or department. Mandatory training and forms for staff and supervisors are located in online at: https://hr.untsystem.edu/flexible-work-arrangement

Tools for Working Remotely Zoom Zoom Outlook Outlook Sharing calendars Scheduling time to meet Video conferencing Sharing presentations and screens Canvas Microsoft Teams Microsoft Teams Chat Audio and/or video calls Sharing screens Real-time document collaboration

What if Im impacted by COVID-19? I am able to work remotely. No leave reported I am unable to work either remotely or on campus due to COVID-19 reasons: Advised by health provider to self-isolate (no symptoms) Vacation Leave (VAC) Comp Time (CT 1.0 or CT 1.5) Unpaid (DOC) Personal travel to a CDC Level 2, 3, or 4 country or specific states/regions identified by the Governor s Executive Orders Cannot use Sick Leave (SCK) Came in contact with someone who tested positive. I have been diagnosed with or displaying symptoms of COVID-19. OR Sick Leave (SCK) Vacation Leave (VAC) Comp Time (CT 1.0 or CT 1.5) Unpaid (DOC) I am caring for a family member* who has tested positive or is displaying symptoms. * Family member as defined by HSC Policy 05.606

COVID-19 Reporting Please report all Please report all positive HSCCOVID@unthsc.edu. HSCCOVID@unthsc.edu. positive COVID COVID- -19 test results and potential exposures to 19 test results and potential exposures to Include #HSCSecure in the subject line. HSC adheres to a symptom-based strategy for return to campus. Team members are encouraged to review the HSC Reporting Guidelines and Frequently Asked Questions.

FLSA and Overtime: NON-EXEMPT Overtime is earned as 1.5 Comp Time for hours worked over 40 in a work week. Working overtime should be approved by your supervisor in advance Does not expire Paid out upon separation 1.0 Comp Time earned for holidays worked or when the institution is closed Should be approved by your supervisor in advance Expires one year after accrual Is not paid out upon separation Non Non- -exempt employees must report all hours worked. exempt employees must report all hours worked.

FLSA and Overtime: EXEMPT Exempt employees are not eligible for 1.5 Comp Time. Earn 1.0 Comp Time ONLY for holidays worked when the institution is closed Should be approved by your supervisor in advance Expires one year after accrual Is not paid out upon separation Exempt employees only report leave time (sick, vacation, etc.) Exempt employees should be working the number of hours associated with their FTE. (1.0 = 40 hours, etc.)

Paid Leave Holidays Holidays Up to 15 days off per fiscal year September 1 to August 31 Designated holidays may vary by campus Floating Holiday(s) Must be used by fiscal year end and with supervisor approval No waiting period Sick Leave Sick Leave 8 hours are accrued each month, regardless of length of State service No waiting period ** Leave cannot be used in advance of accrual **

Paid Leave Vacation Leave Vacation Leave 8 hours accrued each month Accrual increases based on length of state service Can only be used after 6 continuous months of State service ** Leave cannot be used in advance of accrual **

Other Types of Paid Leave Bereavement Leave Bereavement Leave BER Typically up to 3 days for death of family member University Closure University Closure UCEMG UCEMG Used for emergency closure of HSC (e.g. inclement weather) Jury or Witness Duty Jury or Witness Duty JUR JUR Summons or subpoena required BER Find more in: HSC HSC Policy 5.104 Absence and Attendance for Faculty and Regular Staff Policy 5.104 Absence and Attendance for Faculty and Regular Staff

Submitting Requests Through eLeave Submit your leave request online through eLeave via the employee portal (my.untsystem.edu) and follow any departmental procedures for requesting time off. Requests can be submitted from any device with internet access Time off should be requested in advance when possible Submitter and approver receive email notifications Business Process Training Business Process Training available online at: https://finance.untsystem.edu/business-process-training

Longevity Pay Full-time staff (excluding faculty and law enforcement) are eligible for longevity pay. $20/month for each 24 months of service All Texas state service applies (including student and hourly employment). After 24 months of service, longevity pay begins on the first day of the following month and is taxable.

Direct Deposit You should have enrolled in DUO during your electronic onboarding. DUO utilizes multifactor authentication to help eliminate cyber threats and ensure that your personal information remains private. You can also establish an additional direct deposit authorization into a second bank account. If you do not elect direct deposit, within your first month of employment you can opt to be paid with a Brinks Skylight Money Card. Contact Payroll at 855-868-4357 or Payroll@untsystem.edu to enroll.

Payroll Dates All salaried staff and faculty are paid on the first business day of each month. Employees making less than $30,000/year can elect semi-monthly pay (1st and 15th of each month) within their first month of employment. Hourly employees are paid semi-monthly (1stand 15thof each month). Your first paycheck may be mailed, and may be issued after the first Your first paycheck may be mailed, and may be issued after the first business day of the month, depending on the payroll deadline and when business day of the month, depending on the payroll deadline and when your hire ePAR is fully approved. your hire ePAR is fully approved.

Payroll Deadlines

Policies and Procedures All employees must adhere to HSC Policies and Procedures Faculty are also mandated by the Faculty Bylaws Faculty orientation will be scheduled by Deliz Olivo-Reyes All policies can be found online at https://unthsc.policytech.com https://unthsc.policytech.com

Outside or Dual Employment Outside employment (working at any employer) or dual employment (working at another state agency) as an employee at HSC is permitted if: It does not interfere with your work at HSC Your official capacity or connection with HSC is not used in connection with such outside employment It involves a reasonable amount of time, involvement and duration It does not conflict with any law or constitutional provision or possess a reasonable potential for such conflict. It avoids competition with legitimate private enterprises

Outside or Dual Employment Complete electronic form annually, and it will route as appropriate. Disclosure is required to maintain personnel and leave records in order to remain compliant with applicable statutes, state employment laws, and HSC policies. Review HSC Policy 05.506. Additional questions should be directed to: Compliance@unthsc.edu

Freedom of Speech on Campus In accordance with Texas Education Code Sec. 51.9315 and HSC Policy 1.104, HSC will: 1. ensure that the common outdoor areas of the institution's campus are deemed traditional public forums; and 2. permit any person to engage in expressive activities in those areas of the institution's campus freely, as long as the person's conduct is not unlawful, and does not materially and substantially disrupt the functioning of the institution. It is a violation of the policy for students and employees to unduly interfere with expressive activities that are in accordance with the policy.

Insite www.insite.unthsc.edu

Learn HSC learnhsc.bridgeapp.com/learner/courses

My.UNTSystem.edu employee portal

My.UNTSystem.edu training Employee Self Service Employee Self Service https://learnhsc.bridgeapp.com/learner/courses/869b3c26/enroll Manager Self Service Manager Self Service https://learnhsc.bridgeapp.com/learner/courses/c0dc3507/enroll

Questions? HSC.HR@untsystem.edu