Exclusive Employee Education Benefits and Discounts

Discounts and Perks Discounts on cell service, flights, hotels, theme park tickets, retail, movie tickets, restaurants, etc. A close up of a logo Description generated with high confidence ers.state.tx.us unt.perkspot.com smartdollar.com/enroll/unthsc discounts.perksconnection.com Use code UNTX when creating login

HSC Employee Educational Reimbursement Offers full-time, benefits-eligible faculty and staff up to $5,000/fiscal year for tuition expenses from an accredited institution of higher education (public or private). Reimbursed upon completion of program or course Must earn at least a C or pass in cases of pass/fail credit Eligibility requirements: Complete 12 months of full-time employment before beginning course No formal discipline in past 12 months At least a satisfactory rating on most recent evaluation Be employed at time of reimbursement Policy: https://unthsc.policytech.com/dotNet/documents/?docid=583&public=true Application: https://eera.unthsc.edu/

Rand Horsman Scholarship $1,000 scholarship per year to be used at any accredited university Must have been a full-time employee for at least one year standing from their last review at least one year and in good Employee, spouse and dependents under the age of 25 are eligible. Application and additional details can be obtained online at: https://www.unthsc.edu/values/rand-horsman-scholarship/ Applications are due in the Fall of each academic year.

Employee Tuition Discount: HSC Faculty/staff must be full time (100%) or employed as part-time benefits-eligible for at least 5 years Must meet applicable requirements for admission to HSC Must not have any outstanding debt to HSC Must be eligible as of the 12thclass day of the long semester or the 4thclass day of the summer term Waives certain service fees for classes taken at HSC Employee, spouse and dependents under 26 are eligible Managed by Student Finance SSC 150 817-735-0676

Employee Tuition Discount: UNT Dallas Faculty/staff must be full time (100%) or employed as part-time benefits-eligible for at least 5 years Must meet applicable requirements for admission Must be eligible as of the 12thclass day of the long semester or the 4thclass day of the summer term Covers board designated tuition and mandatory fees Employee, spouse and dependents under 26 are eligible https://accounts.untdallas.edu/ forms

HR Overview What you need to know about working at HSC

Work Hours The work week is from Sunday to Saturday Texas state law sets the minimum work week for regular full-time salaried employees at 40 hours 40 hours. Standard work hours for HSC are Monday through Friday, 8:00am to 5:00pm. Your schedule may be different depending on the department or clinic. If working fewer than 40 hours in a work week, you may be docked if you have no leave time available. If flexing your schedule, it must be done within the same work week. Sunday to Saturday.

Flexible Work Arrangements Shifting Start and Stop Time Compressed Work Week Remote Work Talk with your supervisor. FWAs may not be applicable to every job or department. Mandatory training and forms for staff and supervisors are located in UNT World Learning. HSC Policy 05.617

Tools for Working Remotely Zoom Zoom Outlook Outlook Sharing calendars Scheduling time to meet Video conferencing Sharing presentations and screens Canvas Microsoft Teams Microsoft Teams Chat Audio and/or video calls Sharing screens Real-time document collaboration

Working at HSC During COVID-19 Employees working on campus should: Employees working on campus should: Stay home if you are sick or experience any potential COVID-19 symptoms Notify your supervisor Contact your primary care physician or contact the Priority Care Clinic at 817-735-CARE (2273) Contact HSCCOVID@unthsc.edu if you are made aware of a positive COVID-19 case Wear a mask, even when you are alone. Except if you re vaccinated. Indoor spaces (classrooms, non-private offices, common spaces) Practice hygiene behaviors that reduce spread

Working at HSC During COVID-19 Maintain healthy environments Frequently clean and disinfect workspaces and shared spaces, limit shared items, maintain social distancing. Utilize magnet to indicate if your workspace was used Maintain healthy work practices Limit gatherings, utilize virtual meetings, daily self-assessment before coming to campus Prepare for when you or someone on your team gets sick Know what symptoms to look for Notify supervisor https://www.unthsc.edu/coronavirus/hsc-campus-reopening-plan/

What if Im impacted by COVID-19? I am able to work remotely. No leave reported I am unable to work either remotely or on campus due to COVID-19 reasons: Advised by health provider to self-isolate (no symptoms) Vacation Leave (VAC) Comp Time (CT 1.0 or CT 1.5) Unpaid (DOC) Personal travel to a CDC Level 2, 3, or 4 country or specific states/regions identified by the Governor s Executive Orders Cannot use Sick Leave (SCK) Came in contact with someone who tested positive. I have been diagnosed with or displaying symptoms of COVID-19. OR Sick Leave (SCK) Vacation Leave (VAC) Comp Time (CT 1.0 or CT 1.5) Unpaid (DOC) I am caring for a family member* who has tested positive or is displaying symptoms. * Family member as defined by HSC Policy 05.606

COVID-19 Reporting Please report all Please report all positive HSCCOVID@unthsc.edu. HSCCOVID@unthsc.edu. If you are waiting for COVID-19 test results due to symptoms or exposure positive or or negative negative COVID COVID- -19 test results and potential exposures to 19 test results and potential exposures to If you test positive for COVID-19 or have a presumed positive diagnosis If you test negative for COVID-19 and have symptoms If you have symptoms consistent with COVID-19 but have not been tested Include #HSCSecure in the subject line Team members are encouraged to review the HSC reopening plan and Frequently Asked Questions.

UNT World Resources for COVID-19 If you have questions about your specific situation: Talk to your supervisor Talk to your supervisor Reach out to Campus HR ( Reach out to Campus HR (HSC.HR@untsystem.edu Visit us online at: HSC.HR@untsystem.edu) ) https://www.untsystem.edu/covid-19-working-conditions https://www.unthsc.edu/coronavirus/ https://www.untsystem.edu/covid-19-time-and-leave#toc-3

FLSA and Overtime: NON-EXEMPT Overtime is earned as 1.5 Comp Time for hours worked over 40 in a work week. Working overtime should be approved by your supervisor in advance Does not expire Paid out upon separation 1.0 Comp Time earned for holidays worked or when the institution is closed Should be approved by your supervisor in advance Expires one year after accrual Is not paid out upon separation Non Non- -exempt employees must report all hours worked. exempt employees must report all hours worked.

FLSA and Overtime: EXEMPT Exempt employees are not eligible for 1.5 Comp Time. Earn 1.0 Comp Time ONLY for holidays worked when the institution is closed Should be approved by your supervisor in advance Expires one year after accrual Is not paid out upon separation Exempt employees only report leave time (sick, vacation, etc.) Exempt employees should be working the number of hours associated with their FTE. (1.0 = 40 hours, etc.)

Paid Leave Holidays Holidays Up to 15 days off per fiscal year September 1 to August 31 Designated holidays may vary by campus Floating Holiday(s) Must be used by fiscal year end and with supervisor approval No waiting period Sick Leave Sick Leave 8 hours are accrued each month, regardless of length of State service No waiting period ** Leave cannot be used in advance of accrual **

Paid Leave Vacation Leave Vacation Leave 8 hours accrued each month Accrual increases based on length of state service Can only be used after 6 continuous months of State service ** Leave cannot be used in advance of accrual **

Other Types of Paid Leave Bereavement Leave Bereavement Leave BER Typically up to 3 days for death of family member University Closure University Closure UCEMG UCEMG Used for emergency closure of HSC (e.g. inclement weather) Jury or Witness Duty Jury or Witness Duty JUR JUR Summons or subpoena required BER Find more in HSC HSC Policy 05.614: Other Leave With Pay Policy 05.614: Other Leave With Pay

Submitting Requests Through eLeave Submit your leave request online through eLeave via the employee portal (my.untsystem.edu) and follow any departmental procedures for requesting time off. Requests can be submitted from any device with internet access Time off should be requested in advance when possible Submitter and approver receive email notifications Training available online at www.hr.untsystem.edu (Search for eLeave )

Longevity Pay Full-time staff (excluding faculty and law enforcement) are eligible for longevity pay. $20/month for each 24 months of service All Texas state service applies (including student and hourly employment). After 24 months of service, longevity pay begins on the first day of the following month and is taxable.

Direct Deposit You should have enrolled in DUO during your electronic onboarding. DUO utilizes multifactor authentication to help eliminate cyber threats and ensure that your personal information remains private. You can also establish an additional direct deposit authorization into a second bank account. If you do not elect direct deposit, you can opt to be paid with a Brinks Skylight Money Card. Contact Payroll at 855-868-4357 or Payroll@untsystem.edu to enroll.

Payroll Dates All salaried staff and faculty are paid on the first business day of each month. Employees making less than $30,000/year can elect semi-monthly pay (1st and 15th of each month) within their first month of employment. Hourly employees are paid semi-monthly (1stand 15thof each month). Your first paycheck may be mailed, and may be issued after the first Your first paycheck may be mailed, and may be issued after the first business day of the month, depending on the payroll deadline and when business day of the month, depending on the payroll deadline and when your hire ePAR is fully approved. your hire ePAR is fully approved.

Payroll Deadlines

Policies and Procedures All employees must adhere to HSC Policies and Procedures Faculty are also mandated by the Faculty Bylaws Faculty orientation will be scheduled by Deliz Olivo-Reyes All policies can be found online at https://unthsc.policytech.com https://unthsc.policytech.com

Outside or Dual Employment Outside employment (working at any employer) or dual employment (working at another state agency) as an employee at HSC is permitted if: It does not interfere with your work at HSC Your official capacity or connection with HSC is not used in connection with such outside employment It involves a reasonable amount of time, involvement and duration It does not conflict with any law or constitutional provision or possess a reasonable potential for such conflict. It avoids competition with legitimate private enterprises

Outside or Dual Employment Complete electronic form annually, and it will route as appropriate. Disclosure is required to maintain personnel and leave records in order to remain compliant with applicable statutes, state employment laws, and HSC policies. Additional questions should be directed to: Compliance@unthsc.edu

Freedom of Speech on Campus In accordance with Texas Education Code Sec. 51.9315 and HSC Policy 07.141, HSC will: 1. ensure that the common outdoor areas of the institution's campus are deemed traditional public forums; and 2. permit any person to engage in expressive activities in those areas of the institution's campus freely, as long as the person's conduct is not unlawful, and does not materially and substantially disrupt the functioning of the institution. It is a violation of the policy for students and employees to unduly interfere with expressive activities that are in accordance with the policy.

Insite www.insite.unthsc.edu

UNT World Learning https://untworldlearning.untsystem.edu

My.UNTSystem.edu employee portal

My.UNTSystem.edu training Employee Self Service Employee Self Service https://untworldlearning.untsystem.edu/learner/courses/9fcabad3/enroll Manager Self Service Manager Self Service https://untworldlearning.untsystem.edu/learner/courses/ceff1755/enroll

Questions? HSC.HR@untsystem.edu