Exhibitions Collection Security Protocol
Ensure the safety of exhibition items with secure cases, national security standards, and trained staff. This protocol includes loan contracts, condition reports, and insurance for exhibited items. Specialized training and contractors are utilized for packing and transportation, with items always accompanied by a courier. Regular checks and patrols maintain the condition and security of displayed items.
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Presentation Transcript
Exhibitions CERL Collection Security Summer School 7 September 2017
Exhibitions (Q 83-96) You display collection items in secure, alarmed cases; glass should comply with your relevant national security standard Exhibition areas are patrolled by staff during open hours 60.00% 50.00% 40.00% 30.00% 80.00% Responses 60.00% 20.00% 40.00% 10.00% Responses 20.00% 0.00% 0.00% Yes No In part Not Yes No In part Not relevant relevant You provide training to staff who act as couriers when taking items to other institutions You require all request for loans to be accompanied by a facility report on the borrowing institution. 60.00% 100.00% 50.00% 80.00% 40.00% 60.00% 30.00% Responses Responses 20.00% 40.00% 10.00% 20.00% 0.00% 0.00% Yes No In part Not relevant Yes No In part Not relevant
Exhibitions You carry out condition reports on collection items before and after they are exhibited; this includes a photographic record for items loaned to other institutions. The condition of displayed items are checked regularly while on display 100.00% 80.00% 60.00% 100.00% 80.00% Responses 40.00% 60.00% 40.00% 20.00% 20.00% Responses 0.00% 0.00% Yes No In part Not relevant Yes No In part Not relevant - we do not exhibit items The condition of displayed items is checked before (during) and after exposure. The condition of high level displayed items is checked daily 40.00% 90.00% 35.00% 80.00% 30.00% 70.00% 25.00% 60.00% 50.00% 20.00% Responses Responses 40.00% 15.00% 30.00% 10.00% 20.00% 10.00% 5.00% 0.00% 0.00% Yes No In part Not relevant Yes No In part Not relevant
Exhibitions You agree formal, legally binding loan contracts with institutions to which you lend items; these specify the conditions under which the item will be lent and exhibited. 100.00% 50.00% Responses 0.00% Yes No In part Not relevant A financial valuation is prepared for all exhibited items Items are insured when exhibited at another institution 90.00% 90.00% 80.00% 80.00% 70.00% 70.00% 60.00% 60.00% 50.00% 50.00% Responses 40.00% Responses 40.00% 30.00% 30.00% 20.00% 20.00% 10.00% 10.00% 0.00% 0.00% Yes No In part Not relevant Yes No In part Not relevant
Exhibitions You have staff with specialist training in packing collection items You use specialist removal contractors to transport items 80.00% 70.00% 100.00% 60.00% 80.00% 50.00% 60.00% 40.00% Responses 30.00% 40.00% Responses 20.00% 20.00% 10.00% 0.00% 0.00% Yes No In part Not Yes No In part Not relevant relevant Collection items transported to and from exhibitions are accompanied by a courier 100.00% 80.00% 60.00% Responses 40.00% 20.00% 0.00% Yes No In part Not relevant
Security in the exhibition room No guards Strong showcases Double lock system Minimum of two people required to open Alarmed CCTV
Loans to exhibitions Sabina de Weerdt, registrar
