Faculty Promotion and Tenure Guidelines

Think Differently | Act with Purpose | Work Together Applying for Permanence or Promotion Teaching Stream Faculty What You Need To Know Council for Academic Leaders June 5, 2025 Christine McWebb Associate Vice-President, Faculty Planning and Policy

What should I read to prepare my dossier? Policy 76 Faculty Appointments Policy 77 Tenure and Promotion for Faculty Members Guidelines for Conflict of Interest Concerning Inappropriate Involvement in Academic Appointment Processes (under Policy 69) On the Office of Faculty Planning and Policy Website: Faculty Assessment Guidelines for Teaching Stream Professorships External Referee Guidelines for Teaching Stream Additional Resources: University s Framework for Teaching Effectiveness Creating a Teaching Dossier Centre for Teaching Excellence (CTE) What is Educational Leadership?

When do I need to start the application process? Policy 77 , Section 4 and 5 Important Dates By May 1: By July 1: Chairs report the DTPPC membership to the Dean and to the department s tenured, permanent and probationary faculty. For candidates in the Teaching Stream, by July 1 the candidate shall submit a brief supporting an application for permanence or promotion. The brief must include a curriculum vitae, a summary of evidence of the candidate s contributions in teaching, in service, and in scholarship (where relevant), along with a teaching dossier and other relevant information the candidate feels may be useful to the DTPPC and FTPPC. Chairs invite those who wish to be considered for tenure/permanence of promotion to apply in writing By June 1: Candidates for tenure/permanence and promotion must apply to the department Chair not later than June 1 in order that their applications can be considered by the DTPPC and FTPPC during the fall term. The candidate must also submit the names of at least three referees by July 1.

When do I need to start the application process? Policy 77 , Section 4 and 5 Important Dates Summer/Fall Confirmation of referees, DTPPC deliberations and decisions Early Winter FTPPC deliberations and decisions March/April Final decisions by President Appeal Process Spring/Summer

How will I be assessed for teaching? Please refer to sections 2 and 3 in Policy 77 Tenure and Promotion for Faculty Members. Teaching Dossier As per Policy 77 section 6, the teaching dossier should include the following sections: Teaching Responsibilities Statement of Teaching Philosophy Strategies Used to Teach Effectively Scholarship, if applicable Educational Leadership (required for promotion to Professor, Teaching Stream) Evidence of Teaching Effectiveness Goals in Future Teaching along with Appendices

Teaching Dossier General Guidelines Teaching Responsibilities (1/2 page to 1 page) Summary paragraph Typical courses taught and role, including coordination, indication of differences from standard teaching model for the department/unit (e.g. team teaching) Table to summarize (counts of #s (not individual courses) (1/2 page) Teaching Statement (1/2 page to 1 page) Philosophy and/or principles of teaching You may wish to draw from previous FPR reflections StrategiesUsed toTeach Effectively (1to3pages) Narrative (not bullet points) Connect to University s Framework for Teaching Effectiveness Incorporate elements of Design, Implementation, Learning Experience Where relevant, refer to Professional Development that you have done where it influenced your teaching approaches Where relevant, include commentary about innovative approaches tried and your analysis of their success (Optional) Scholarship and Leadership (1 page) Narrative about such work done in the past Scholarship of Teaching and Learning (e.g. participation and presentation in on- and off- campus conferences, publications, workshops presented, media presence) Educational leadership (e.g. leadership positions held, course creation, curriculum development, coordination, creation of resources) Service activities related to teaching (e.g. curriculum committees, University-level committees on assessment of teaching) Connect to University s Framework for Teaching Effectiveness and Educational Leadership

Teaching Dossier General Guidelines Evidence of Teaching Effectiveness (1/2 page to 1 page) Summary of and response to Peer Reviews of Teaching Summary of and optional response to SCPS data Teaching awards received Goals in Future Teaching (1/2 page to 1 page) Discussion of future goals (e.g. strategies to improve learning, innovative approaches, collaborations, contributions to program/department, expanding range of content and courses taught) Strategy for achieving these goals which may include future professional development. Appendices(Suggestion: nomorethan10 pagesintotal) Representative samples, not exhaustive list Include most recent Peer Review reports and up to 5 supporting documents that best exemplify earlier content in dossier Excerpts from relevant teaching materials Evidence of student learning Publications Media presence Other relevant materials All materials to be included in package (no links) The Centre for Teaching Excellence s website has additional information related to creating a teaching dossier that candidates may find helpful.

How will I be assessed for service? Section 3 Policy 77: Candidates for permanence or promotion shall provide information on their service activities in sufficient detail to allow the DTPPC to assess its quantity and quality. Where necessary, the DTPPC should obtain statements from those who have personally observed the candidate's service contributions both internal and external to the University. In the case of those positions with higher than typical assignment of duties for service (i.e., weighting of 40% or more), it is especially important to ensure sufficient evidence to evaluate the quality and quantity of service activity of a tenure/permanence or promotion candidate. Some service activities, such as chairing a curriculum committee or editing a professional society journal, may also provide indirect evidence for scholarship or teaching. Note - Non-zero weighting in Scholarship: Teaching Professors with a non-zero weighting in Scholarship shall be assessed as per Policy 77 in this category.

When should I apply for Permanence? All Assistant Professors, Teaching Stream who are on probationary contracts began their first probationary term in September 2024 and therefore are in year one of their first probationary term. This means that this clause from policy applies: In exceptional circumstances, for instance where extensive experience was acquired at UW or elsewhere prior to the probationary appointment at UW, an individual may be considered for tenure/permanence earlier than the second year of the second probationary appointment. Such early consideration requires the agreement in advance of the candidate and the DTPPC plus the written agreement of the Dean. If either the DTPPC or the FTPPC recommends against tenure/permanence, early tenure/permanence consideration shall cease and the candidate must wait for tenure / permanence consideration until the final year of the second probationary appointment.

When should I apply for Promotion? Policy 77 says that promotion to Professor, Teaching Stream is unusual for such a promotion to occur prior to five years of fulltime service in the rank of Associate Professor, Teaching Stream. Since nobody has had more than one year of service in the rank of Associate Professor, Teaching Stream, this means that every candidate this year who is going forward is doing so under unusual circumstances. The policy also says that the rank of Professor, Teaching Stream, recognizes a high order of achievement in teaching and educational leadership by permanent Associate Professors and A continuous record of strong teaching and of impact beyond the classroom via educational leadership activities is essential for promotion to Professor, Teaching Stream. The high order of achievement in educational leadership and continuous record of impact beyond the classroom via educational leadership is the parallel requirement to Policy 77 s general expectation for a high order of achievement in ... scholarship and A continuous program of scholarship with positive peer review by nationally and internationally recognized scholars for promotion to Professor for tenure stream faculty.

Thank You Questions?