Federal and New York State Grants Requirements
This content provides insights into the requirements for Federal and New York State grants, focusing on the Small Business Subcontracting Plan, MWBE goals, good faith efforts, and supplier diversity. It emphasizes the importance of meeting grant requirements to secure funding and highlights the regulations and processes involved in subcontracting with diverse suppliers.
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Presentation Transcript
FEDERAL AND NEW YORK STATE GRANTS WEBSITE Yi-Li van den Berg October, 2023 1
THE WEBSITE Federal and New York State Grants - Procurement (rochester.edu) Objectives of the website Streamline the process Provide consistent communications on University s MWBEs/Small Businesses commitments and efforts to government agencies Mitigate risks Highlights of the website Information about Federal grants requirements: A Small Business Subcontracting Plan (SBSP) is required for Federal contract and subcontract awards over $750K in total cost or $1.5 million for construction projects Information about New York State MWBE requirements and required forms Departments and Purchasing responsibilities 5 days lead-time Department to inform Purchasing when a contract is awarded 2
NEW YORK STATE GRANT REQUIREMENTS Grant Requirements: NYS grant applications require bidder to meet or make good faith efforts to meet MWBE goals. NYS enforces these requirements using a claw back provision under NY Executive Law Article 15-A. Failure to meet requirements could result in the loss of significant grant funding and grantees may be challenged to obtain future grants. Good Faith Efforts: If unable to meet requirements, bidders must show they made good faith efforts to solicit New York State certified MWBE firms as subcontractors and/or suppliers. Good faith efforts include making MWBEs aware of supplier, contracting, and subcontracting opportunities through meetings or announcements; identifying logical areas of grant projects that could be subcontracted to MWBE firms, breaking up bigger packages into smaller contracts, and distributing lists to first-tier contractors of MWBEs available for and interested in subcontracting or supplying goods for the project. 3
FEDERAL SMALL BUSINESS SUBCONTRACTING PLAN REQUIREMENTS The Federal government has detailed regulations requiring contractors to treat small businesses fairly and provide maximum opportunity for their participation in federal contract work. Federal law requires a Small Business Subcontracting Plan (SBSP) if the value of a contract exceeds a set dollar amount currently $750,000 and $1.5 million for a construction contract. The SBSP must follow the requirements of federal law FAR 52.219-9, which mandates that the prime contractor set goals for subcontracting with the following business groups: Small businesses Small disadvantaged businesses Veteran-owned small businesses Service-disabled veteran-owned small businesses Women-owned small businesses HUBZone small businesses 4
DIVERSE SUPPLIERS RESOURCES Supplier Diversity Newsletters - Procurement (rochester.edu) New York State NEW YORK STATE CONTRACT SYSTEM (newnycontracts.com) NEW YORK STATE CONTRACT SYSTEM (newnycontracts.com) It is required by New York State that MWBEs must be New York State certified in order to be part of the State Grant projects Monroe County Master Listing MC MWBE 3-27-2023 Master Listing MC MWBE 3-27-2023 All MWBEs are certified by Monroe County UR/SupplierGateway SupplierGateway SupplierGateway SupplierGateway is the preferred supplier to manage the University s diverse supplier spend and certification validations. All University employees can sign up and access the database 5
THANK YOU Yi-Li van den Berg Corporate Purchasing & Supply Chain Cell: 585-622-5421 Email: yanli_vandenberg@urmc.rochester.edu 6
