Federal-State Education Programs Time Reporting Documentation
"Ensure compliance with Federal and State regulations by maintaining accurate time reporting documentation for personnel receiving funds. Follow guidelines to prevent audit findings. Identify categorically funded employees and complete required documentation. Expert guidance provided by Specialist Jos A. Jarquín."
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Presentation Transcript
Time Reporting Documentation Presented by Jos A. Jarqu n Specialist, Federal and State Education Programs May 2018
Objectives Share July-December 2017 Time and Effort Summary of Findings Work on completing the Time and Effort documentation for the January-June 2018 period
Summary (25 schools submitted Periodic Certifications) 9 6 July-Dec 2017-18 Components Compliant 11 7 Intervention Prevention Support Coordinator Jessica Jones Best MS 1. Program Name 2. All Documents Submitted 3. Date Signed (in a timely manner) 4. Date Signed (blank) 20 5. Correct Version of the Attachments 1 15 SWP 8 7S046 17 Signed and dated on the last working day of the semester or a few days after. 22 6. Period Covered 23 3 and 4 7. Position Name 23 8. Program Codes 23 9. Fiscal Year 24
Summary (11 schools submitted multi-funded time reports) Document Compliant 4 out of the 11 schools who submitted MFTRs had accurate and complete documentation, and it was done in a timely manner. Multi- funded Time Report (MFTR)
Activity 1. Open the Position with Incumbent Report Filter by your school name Identify, fully or partially, categorically funded employees (7S046 and 7T124) 2. Start completing the required documents (Periodic/Blanket Certifications) using the samples on slides 6 and 7 of this presentation. 3. Raise your hand if you need help.
Attachment B 2017-2018 January June Sr. Office Technician Alice Jones Fantastic SH SWP 7S046
Attachment C January - June 2017-2018 Fantastic SH 7S046 SWP Marisol Luna Susan Llamas Cindy Robinson Jacob Park Teacher Assistant CSR Teacher Inter. Prevention Coord. Community Representative Last working day of the semester. Jessica Menlo
January June 2017-2018 Sunny EL Jessica Menlo
Summary Federal and State regulations require time reporting documentation for all personnel who receive any payment from federal funds or from state categorical funds Following the guidelines in BUL-2643.8 will help prevent findings during audits Having a system in place includes identifying categorically funded employees, providing training regarding time reporting, communicating with the principal and time reporter, and keeping time reporting documents in a binder for audit purposes Contact your Local District Title I Coordinator if you have any questions Jos A. Jarqu n Specialist, Federal and State Education Programs jaj7955@lausd.net 213-241-6990
