Final Close Program Schedule Updates and Deadlines
Stay updated with the latest schedule revisions and important deadlines for the Final Close Program, including changes to award cancellation dates and upcoming report releases. Be aware of the critical dates for executing final close actions and submitting necessary reports to the community. Stay on track with the revised Year End Schedule and be prepared for the upcoming actions and executions.
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Presentation Transcript
Expiring Lines Update SAC July 24, 2013 1
Agenda Current Situation NBS Final Close Program Revised YE Schedule 2
Current Situation Last day to cancel FY 2008 awards has changed Old deadline: September 20 New deadline: August 31 Colleen presented to Executive Officers on July 2 Revised Year End Schedule targeted for release on July 16, 2013 3
NBS Final Close Program Schedule Action Release updated reports to community (Status Report of IC Progress and Lines Eligible for Final Close Program) Date July 17 July 24 All Exceptions due to PPMB July 27 Final Close Execution July 30 Release updated reports (Status Report of IC Progress and List of lines closed by the Program) *All amounts need to be reported to DCIS August 13 Release updated reports to community (Status Report of IC Progress and Lines Eligible for Final Close Program) August 20 All Exceptions due to PPMB August 24 Final Close Execution August 27 Release updated reports (Status Report of IC Progress and List of lines closed by the Program) *All amounts need to be reported to DCIS August 31 FY 2008 Expiring Lines should be closed out by ICs August 31 Final Close Program Execution 4
Revised YE Schedule # 1 2 3 4 5 6 7 8 9 10OFM FY 2013 YEAR END CLOSE SCHEDULE as of JULY 16, 2013 NBS available for FY 2014 travel activity (stacked for posting in FY 2014) Last day to send IAA Adjustments Requests to OFM Last day to cancel FY 2008 awards Last day to submit CAN changes for activity through August 31 Last day to process service and supply fund/management fund charges (including billing files) Last day to submit invoices to OFM for payment of FY 2008 obligations Last day to submit obligations requiring OFM input (e.g. background checks, tort claims, etc.) Civilian (Pay Period 19) and Commissioned Corps payroll and accruals Last day to use purchase cards for non-emergency purchases (5:00 PM) Last day to submit September CAN changes* (CAN changes for September activity will be accepted through 10 AM September 30, on an as needed basis) Last day to process and record any IAA Activity (12:00 Noon) Last day for coordination of contracts which cross multiple Institutes Last day for internal and non-critical external requisitions (5:00 PM) Last day to record non-critical contracts in NBS Last day for Civilian (Pay Period 20) payroll and accruals Last day to release FY 2013 awards, supplements or revisions for additional funds in IMPAC II (6:00 PM) Only revisions to grants created and released on/before 28 September can be released. IMPAC II GM system closed 12:00 Noon. Last day to process GovTrip travel activity Last day for IMPAC II & NBS data reconciliation. IMPAC II GM system unavailable for grant awards. Last day to record critical contracts (12:00 Noon) Last day to reconcile purchase card account in NBS (12:00 Noon) Last day for emergency purchase card use and creation of purchase card logs in NBS (12:00 Noon) System closes (12:00 Noon): users will no longer have access to the NBS or ADB/CAS NBS executes processes to clear remaining commitments nVision reports available to the community for certification IC certification responses due (No later than 12:00 Noon) First day for FY 2014 purchase card use with paper logs (emergency and non-emergency) Load OB & IC FY 2014 Budget Worksheets in NBS Test Environment (OFM available to assist) Execute Rollover of Multi-year & No Year Funds Distributions Completion Date for Loading OB High-level budget and IC Budgets in NBS PROD (OFM available to assist) Completion Date for Loading Central Service Assessments in PROD 32CBO/NBSDecision Point for Combined Business Owners to Begin Processing of Stacked Transactions in NBS 33NBS Anticipated NBS available to the NIH community (7:00 AM) 34NBS/OERAnticipated IMPAC II GM system reopens for FY 2014 Grant Awards processing (including prior year revisions); GMSs will be able to create WIPs before this date; however, no grant awards can be released until this date. Owner NBS OFM OALM OFM OFM OFM OFM OFM OALM Date Thu, 1-Aug Fri, 30-Aug Sat, 31-Aug Mon, 2-Sep Fri, 13-Sep Fri, 13-Sep Fri, 13-Sep Sun, 15-Sep Fri, 20-Sep Fri, 20-Sep 11OFM 12OALM 13OALM 14OALM 15OFM 16OER 17OER Fri, 20-Sep Thu, 26-Sep Fri, 27-Sep Fri, 27-Sep Sat, 28-Sep Sat, 28 Sep Sun, 29 Sep 18NBS 19OER 20OALM 21OALM 22OALM 23NBS 24NBS 25nVision 26OFM 27OALM 28NBS 29NBS 30NBS 31NBS Sun, 29-Sep Mon, 30-Sep Mon, 30-Sep Mon, 30-Sep Mon, 30-Sep Mon, 30-Sep Tue, 1-Oct Tue, 1-Oct Tue, 1-Oct Tue, 1-Oct 8 and 9-Oct Wed, 9-Oct Thu, 10-Oct Thu, 10-Oct 10 and 11-Oct Sat, 12-Oct TBD 5
