Finance Committee Meeting Highlights - 9-1-1 Services Board
Explore the key updates and discussions from the Finance Committee meeting of the 9-1-1 Services Board on March 30, 2023. Topics include wireless E-911 fund reporting, NG9-1-1 deployment costs, budget planning, and more.
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Presentation Transcript
9-1-1 Services Board: Finance Committee Meeting Date: March 30, 2023
Agenda Welcome and Remarks from the Chair 9-1-1 and Geospatial Services Bureau Update Wireless E-911 Fund Reporting 9-1-1 Cost Study Old Business New Business Public Comment Adjourn Meeting
Welcome and Remarks from the Chairman
Wireless E-911 Fund Reporting
Wireless Fund Balance $50,683,823.51 in fund as of 02/28/23
Development of NGSB Balance Sheet
NG9-1-1 Deployment Costs as of 03/28/2023 Item / Description Payment Type Budgeted Amount Amount Spent Upcoming Known Adjustments NG9-1-1 NRC VDEM Direct Pay $452,000.00 $452,000.00 COMPLETED CHE i3 Services Reimbursement $4,566,394.55 $1,359,615.64 TBD CHE Replacement Reimbursement $14,100,000.00 $7,516,741.65 TBD Text to 9-1-1 Reimbursement $2,541.542.42 $584,368.90 TBD Voice Logging Reimbursement $59,796.52 $53,827.65 TBD ECaTS NRC VDEM Direct Pay $119,000.00 $0.00 -$57,000.00 GIS Data Reimbursement $214,356.27 $59,259.83 TBD Rack Reimbursement $24,685.21 $685.21 TBD Diversity VDEM Direct Pay $18,951,211.53 $7,064,329.23 -$9,941,654.30 Legacy 9-1-1 VDEM Direct Pay $1,501,758.30 $0.00 TBD Advance Payment to PSAPs Monthly Delta $14,193,256.12 $4,689,166.32 TBD TOTAL $56,724,000.92 $21,779,994.43 -$9,998,654.30 Note: Costs will continue to fluctuate both directions as the Funding Review Team and Board amend and close out PSAP NG9-1-1 grant awards.
NG9-1-1 Deployment Costs Estimated as of 03/28/2023 Item / Description Amount Budgeted NG9-1-1 Budget $56,724,000.92 NG9-1-1 Diversity Closeouts To Close Out in April 2023 -$9,941,654.30 Updated Budget After Diversity Closeouts $46,782,346.62 NG9-1-1 Amount Spent -$21,779,994.43 Forecast Remaining NG9-1-1 Cost After Diversity Closeouts $25,002,352.19
Budgetary Planning Estimate: NG9-1-1 Deployment Costs (as of 03/28/2023) Item / Description Amount Budgeted Remaining NG9-1-1 Costs After Pending Diversity Closeouts $25 million One-Time Verizon NG9-1-1 Project Management Costs $3 million OSP Cost Recovery: Circuit Build-Out *TBD ($2m Placeholder) KPMG NG9-1-1 Project Management Support $2 million TOTAL REMAINING NG9-1-1 BUDGET $32 million
Recurring Commitments 6yr Plan (For Discussion Purposes) Item / Description FY24 FY25 FY26 FY27 FY28 FY29 Verizon - Existing Wireless Billing Agreements (E9-1-1 Wireless Trunks to PSAPs) $3,300,000 $0 $0 $0 $0 $0 Verizon - NG9-1-1 Post-Deployment Recurring Carrier Transition Agreement (NG9-1-1 Delivery to ESINET) $2,400,000 $5,700,000 $5,700,000 $5,700,000 $5,700,000 $5,700,000 Brightspeed - Existing Wireless Billing Agreements (E9-1-1 Wireless Trunks to PSAPs) $200,000 $0 $0 $0 $0 $0 Brightspeed - NG9-1-1 Post-Deployment Recurring Carrier Transition Agreement (NG9-1-1 Delivery to ESINET) TBD TBD TBD TBD TBD $0 (<$200,000) (<$200,000) (<$200,000) (<$200,000) (<$200,000) OSP Cost Recovery (Recurring Circuit Costs) TBD TBD TBD TBD TBD TBD CMRS Cost Recovery ends FY23 $0 $0 $0 $0 $0 $0 9-1-1 Data Analytics (ECaTS) Annual + 5yr RDDM Refresh $1,200,000 $640,000 $640,000 $640,000 $640,000 $1,200,000 ESTIMATED TOTAL $7,100,000 $6,540,000 $6,540,000 $6,540,000 $6,540,000 $7,100,000 ~$8m in Recurring Board Commitments Note: At this time, forecast numbers are for discussion purposes only and are NOT official forecasts.
Recurring Commitments 6yr Plan (Contd. For Discussion Purposes) Item / Description FY24 FY25 FY26 FY27 FY28 FY29 Transfer to Comp Board for Sheriff's Dispatchers $8,000,000 $8,000,000 $8,000,000 $8,000,000 $8,000,000 $8,000,000 Transfer to VSP $3,700,000 $3,700,000 $3,700,000 $3,700,000 $3,700,000 $3,700,000 9-1-1 System Development $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 PSC Budget $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 Transfer to VGIN Budget $1,750,000 $1,750,000 $1,750,000 $1,750,000 $1,750,000 $1,750,000 ESTIMATED TOTAL $13,750,000 $13,750,000 $13,750,000 $13,750,000 $13,750,000 $13,750,000 ~$14m in Transfers and Operational Budgets Note: At this time, forecast numbers are for discussion purposes only and are NOT official forecasts.
FY24 Planning Estimates as of 03/28/2023 Item / Description Income Expenses New Balance Current Fund Balance (Slide 6) $50,000,000 $50,000,000 Remaining NG9-1-1 Budget (Slide 10) -$32,000,000 $18,000,000 Recurring Board Commitments -$8,000,000 $10,000,000 Annual Operational Budget & Transfers -$14,000,000 -$4,000,000 $36,000,000 (ESTIMATED @ $3m per month) Transfers INTO the 9-1-1 Fund (MONTHLY Transfers from Tax Receipts) $32,000,000 Note: Additional work is needed to refine cash flow projections for income and expenses to support the FY24 Budget and to identify available funding for grant program priorities. Note: At this time, forecast numbers are for discussion purposes only and are NOT official forecasts.
PSAP Grant Program Grant Concepts (Non-NG9-1-1 Deployment) Item / Description Recurrence Amount PSAP Education Program (PEP) - Individual ($4,000 / PSAP x 121 PSAPs) Annual $484,000 PSAP Education Program (PEP) - Multi-Jurisdictional ($5,000 / PSAP x 121 PSAPs) Annual $605,000 Recruitment / Retention Order of Magnitude Estimates Below: $1,000 per FTE Telecommunicator (~4,000 FTE) = $4,000,000 $2,000 per FTE Telecommunicator (~4,000 FTE) = $8,000,000 $2,500 per FTE Telecommunicator (~4,000 FTE) = $10,000,000 (# of FTE Under Development) Proposed TBD One-Time Program CHE Refresh / Replacement Order of Magnitude Estimates Below: $150k for 121 PSAPs = $18 million over 5 years $200k for 121 PSAPs = $24 million over 5 years $250k for 121 PSAPs = $30 million over 5 years TBD - Proposed Multi-Year Cycle TBD PSAP Monthly Delta Increases Not Not Order of Magnitude Estimates Below: Cover 100% of Increase: $7million per year Cover 50% of Increase: $3.5 million per year Currently Proposed Currently Proposed TBD TBD PSAP Consolidation TBD TBD Enhancements to NG9-1-1 Connectivity / Diversity
EXAMPLE: 6-Year Plan for PSAP Grant Program Item / Description FY24 FY25 FY26 FY27 FY28 FY29 PEP - Individual $484,000 $484,000 $484,000 $484,000 $484,000 $484,000 PEP Multi-Jurisdictional $605,000 $605,000 $605,000 $605,000 $605,000 $605,000 CHE Refresh / Replacement $6,000,000 $6,000,000 $6,000,000 $6,000,000 $6,000,000 $6,000,000 PSAP Recruitment / Retention TBD TBD TBD TBD TBD TBD PSAP Consolidation TBD TBD TBD TBD TBD TBD Note: At this time, forecast numbers are for discussion purposes only and are NOT official forecasts.
Future Actions Needed Complete the PSAP Staffing Survey (Early April) Firm up OSP Cost Recovery expenses (recurring & non-recurring) Update budgetary tracking to better differentiate between Board commitments and NGS operational costs. Request updates from CHE Vendors on CHE Replacement Schedules for all PSAPs Assess whether future payments will be monthly, quarterly, biannual or annual. Refine the cash flow forecast for monthly and/or quarterly cash flow. Provide budgetary estimates to the PSAP Grant Committee to support their work on crafting PSAP Grant Program guidelines Evaluate the appropriations levels and categories and assess the timing for engaging the Legislative Committee to support Board proposals for the new biennium.
Adjourn Public Comment Motion to adjourn meeting Next meeting of the Finance Committee
