Finance Session Updates June 2025
Stay informed with the latest updates from the CSI Grant & Finance Session in June 2025, including details on school finance, grants, team introductions, year-end dates, adopted budgets, and key changes in the estimated school payment report.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
CSI Grant & Finance Session June 2025
Agenda CSI Finance Team Introduction School Finance: FY25 Year End Dates School Finance: FY26 Adopted Budgets Grants: Estimated School Payment Report v2 Grants: Milestone 4 Summary Review Grants: FERS (AFR) Update & New Process Grants: Federal Fiscal Year Grant Rollover Grants: New FPP School Requirement- Federal Construction Grants: FY2025-26 IDEA Budgeting Process Grants: Final Milestone Preparation Grants: Upcoming Grant Deadlines and Misc
CSI Finance & SFA Team - Introductions David Sever, Senior Director of Finance Marcie Robidart, Director of Grants Fiscal & Accounting Art Ford School Finance Manager Melissa Allen, Staff Accountant Emma Post, Grant & Procurement Manager Magaly Mar-Sotero, Grant and Accounting Technician Shawn Wilkens, Grant & Accounting Technician Ilene Agustin, Director of School Nutrition Maggie Necaise, School Nutrition Specialist Maggie Smart, School Nutrition Specialist
FY25 Year End Dates Final school payment reports: Should go out by 7/25 or 7/28 Transportation CDE-40 Epicenter submission: August 18th Draft Audit: September 30th Data Pipeline Files: September 30th Final Audit: October 15th Financial Assurances: October 15th
FY26 Adopted Budgets Due June 30th via Epicenter Adopted Budget Submission Must Have... Detailed Budget Budget in CDE uniform budget summary format Signed Appropriation resolution If beginning fund balance is used, please ensure to submit signed If beginning fund balance is used, please ensure to submit signed resolution for use of fund balance. resolution for use of fund balance.
Estimated School Payment Report v2 Key Changes Key Changes Per Pupil Revenue (PPR) Per Pupil Revenue (PPR) Minor adjustment based on updated formula Exceptional Children s Education Act (ECEA) Exceptional Children s Education Act (ECEA) Base allocation PPA increased by 1% Tier B funding PPA increased by 2% Individuals with Disabilities Education Act (IDEA) Individuals with Disabilities Education Act (IDEA) Overall PPA decrease of 15% (11% allocation level + increase in eligible pupil from prior year) Enrollment decline (2,000 students) impacting 85% of the formula Multi-district online learners removed from calculation Reduction in overall Free/Reduced Lunch (FRL) population (15% of formula) Decrease in discretionary supplemental award Additional Notes Additional Notes Title IA and IA-Parent: Finalized no changes Title IIA and IIIA: State is still awaiting allocations from feds
Milestone Summary 4 Review Deadline: Monday, July 7th, 2025 Deadline: Monday, July 7th, 2025 Access in Epicenter Access in Epicenter View Permissions: Finance, Grant, and School Leader/Designee Completion Permissions: School Leader/Designee only Purpose Purpose Ensure school leaders are informed of current spending Prompt follow-up with relevant school personnel as needed FY25 FY25 26 Updates 26 Updates Tiered system of support implemented For schools with exemptions, Finance and Grant Contacts will have approval permission
FERS vs Traditional AFR Process Traditional AFR (Annual Financial Report) 1. School submits annual financial reporting documentation through Epicenter 2. CSI reviews documentation and submits through smartsheets upon approval CSI forwards submission confirmation to school 3. FERs (Final Expenditure Report) 1. School submits annual financial reporting documentation directly through GAINS 2. School marks task in Epicenter as complete 3. GAINS routes to CSI for review and approval 4. CSI approves FER through GAINS FER Instructional Document FER Webinar Recording *Epicenter Task 30-day reminders
FERS Current Grant List Automatic Enrollment in Advanced Courses Bullying Prevention and Education Grant CO Academic Accelerator Program Comprehensive Early Literacy Grant Program ** Concurrent Enrollment Expansion and Innovation Grant ** Early Literacy Grant Program: Professional Development Expelled and At-Risk Student Services System Development Grant ** Local Accountability Systems Grant Menstrual Hygiene Product Accessibility Preventing School Violence School Counselor Corps Grant Program ** Student Wellness Grant Vaping Prevention Grant
GrantVantage Process: Federal Fiscal Year Grants Purpose: To support accurate financial reporting, particularly distinguishing expenditures and revenues across state fiscal years. Key Change: Each applicable grant will be split into two subprojects two subprojects in GrantVantage per federal fiscal year (FFY) to align with state fiscal timelines. Federal Fiscal Year Sub Project Expense Period FFY25 (1) 10/01/24 06/30/25 FFY25 (2) 07/01/25 09/30/25 FFY26 (1) 10/01/25 06/30/26 FFY26 (2) 07/01/26 09/30/26 End-of-Year Totals: FY25 Federal Total: FFY25 (1) + FFY25 (2) FY26 State Total: FFY25 (2) + FFY26 (1) Rollover Timeline: Remaining funds as of July 10, 2025 FFY25 (2) subprojects become available in the third week of July. July 10, 2025, will automatically roll into FFY25 (2).
New FPP Requirement Managing Federal Funds Background: Following a corrective action from our ESSER III audit, CSI is required to ensure all schools have written procurement procedures for federally funded projects (in whole or in part). CSI must have this action complete by 09/15/25. Initial Audit Findings: Some schools are missing key components in their financial policies related to the management of federal funds. Most gaps are found in capital construction project oversight and time and effort policies What CSI is Doing: Developing template documents to support compliance for federally funded construction projects. Reviewing existing school financial policies and procedures related to federal funding. School Action Timeline: By July 31st, 2025: CSI will notify schools of required policy updates. By August 27th, 2025: Deadline to submit updated financial policies and procedures addressing federal fund management in Epicenter CSI Time & Effort Policy Sample
FY25-26 IDEA Budgets Key Dates: Draft Budgets Emailed: Monday, August 4th, 2025 Draft Budgets Due: Monday, August 18th, 2025 Process Overview: Schools will receive email to include; A blank budget template HR Form template Single Objective Federal Form template Completion instructions Forms will feature a dropdown to select your school FPC and allocation fields will auto-populate once school is selected All completed documents must be submitted via Epicenter
Final Milestone Deadline Preparation July 9th, 2025, is the final day to request all FY2024-25 funds, including accruals. Schools must still request the funds even if some of the back-up documentation is pending Schools must create separate drawdowns for accruals by month Action Checklist: Review Milestone #4 Summary Confirm all remaining funds that need to be drawn down as of June 3rd, 2025 Review the Grant Recipient Drawdown (RFF Status) Report Generating Receipient Drawdown (RFF) Status Report Use this report to monitor the status of all submitted RFFs RFF Status Guidance: Planned: RFF submitted by not yet reviewed by CSI If status remains for over one week: Confirm a communication to review was sent to CSI If so, email RFF@csi.state.co.us to prompt review Denied/Requested: RFF requires additional documentation or clarification Next Steps Check Subproject communication threads for CSI s feedback Take action based on CSI s instructions for approval
Upcoming Grant Deadlines Date Item/Grant Requirement Submission Location 07/07/2025 Milestone #4 Deadline to acknowledge review Epicenter 07/09/2025 FY25 Final Milestone 100% Expectation for all schools GrantVantage/Epicenter GrantVantage 07/09/2025 FY25 Salary Accruals Deadline to create salary accrual drawdowns Reporting Link 07/15/2025 NCE Reporting Deadline to report recoverable funding to CSI Epicenter 08/18/2025 FY26 IDEA All completed documentation deadline GrantVantage 08/21/2025 FY25 Salary Accruals Deadline to submit back-up documentation for July Epicenter 08/27/2025 FPP Project Deadline to submit updated FPP if requested Epicenter/GAINS 09/08/2025 FY25 AFRs/FERs Deadline to submit most AFRs and FERs GrantVantage 09/18/2025 FY25 Salary Accruals Deadline to submit back-up documentation for August Misc Updates: Misc Updates: FY25-26 Session Structure & Timing: Sessions will continue the third Thursday of each month from 11am 12pm beginning September 2025 Disposition Requirements & Instructions for Federally Funded Purchases document has been added to the CSI grant resource site.
Thank you! Session Feedback Survey School Finance and Grant Training/Resources Link
